Government Tender for Thermal Paper Rolls for Bill Printing Using Thermal Printers
Progress
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹8,850
Contract Form
Supply
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
4
This government tender from Uttar Gujarat Vij Company Limited (UGVCL) offers an excellent opportunity for vendors specializing in thermal paper products to supply thermal paper rolls for GPRS billing systems. The procurement aims to enhance billing efficiency and service delivery in the power sector of North Gujarat. The tender involves the supply of high-quality thermal paper rolls meeting strict technical standards, with a bid submission window from 28-08-2025 to 20-09-2025. Eligible vendors must possess relevant certifications such as GST, BIS, ISO, and have prior experience in similar supply projects. The estimated contract value ranges between INR 10,00,000 and INR 15,00,000, offering a lucrative opportunity for reputed suppliers in the stationery and thermal paper industry. The process includes detailed technical and financial evaluations, with a focus on quality, compliance, and timely delivery. Participation in this tender supports government efforts to modernize and streamline power billing operations in Gujarat, fostering growth and efficiency in the power distribution sector.
Scope Of Work
The scope of work includes:
- Supplying thermal paper rolls that meet UGVCL's technical specifications as detailed in the tender documents.
- Ensuring all paper rolls are compatible with thermal printers used for GPRS billing.
- Delivering the ordered quantity within the stipulated completion period.
- Providing necessary documentation such as test reports, certificates, and compliance certificates.
The process involves:
- Reviewing the tender specifications and technical requirements as outlined in the tender documents.
- Preparing and submitting the bid along with all required documents before the bid deadline.
- Participating in technical and commercial evaluations.
- Executing the supply contract upon successful bid acceptance.
- Ensuring quality control and timely delivery as per the agreed schedule.
| Specification | Details |
|---|---|
| Paper Type | Thermal Paper |
| Roll Diameter | As specified in technical specs |
| Core Size | Standard for thermal printers |
| Certification | BIS, ISO, and other relevant standards |
The bidder must adhere to all technical and quality standards specified by UGVCL and ensure compliance throughout the contract period.
Technical Specifications
The thermal paper rolls must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Material | High-quality thermal paper |
| Width | As per technical drawing (specified in Schedule-A) |
| Thickness | Not less than 55 microns |
| Core Diameter | Standard 12 mm or as specified |
| Roll Diameter | Maximum 80 mm |
| Print Quality | Clear, smudge-proof printing |
| Certification | BIS License, ISO 9001, 14001 |
Process for technical compliance:
- Submit notarized copy of all type test reports not older than 7 years.
- Provide BIS license and ISO certification copies.
- Demonstrate adherence to technical specifications through sample testing.
- Ensure all delivered items meet the specified parameters and standards.
The technical evaluation will include testing and verification of samples submitted with the bid.
Financial Requirements
The estimated value for this procurement ranges from INR 10,00,000 to INR 15,00,000. The financial proposal should include detailed cost breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Unit Price per Roll | As per Schedule-A |
| Total Quantity | As specified in the tender document |
| Delivery Charges | Included/Extra as applicable |
| Taxes | As applicable |
Payment terms are as follows:
- 30% advance against bank guarantee.
- 70% upon successful delivery and acceptance.
- Final payment after submission of all required documents and certificates.
Bidder must specify all costs clearly and ensure compliance with the financial terms outlined in the tender documents.
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Stationery
Authority & Contact
Officer Inviting Bids
Chief Engineer (P&P), UGVCL Mehsana
Bid Opening Authority
Chief Engineer (P&P), UGVCL Mehsana
Address
UGVCL-Regd.& Corporate Office :Visnagar Road : Mehsana : 384001 (North Gujarat )
Contact Details
Authority Records
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Documents 9
1354 SCHEDULE-A Thermal Paper Roll_final.pdf
TENDER_DOCUMENT
1354 Thermal Roll Technical Specification.pdf
TENDER_DOCUMENT
1354 Agreement Format.pdf
TENDER_DOCUMENT
BANK LIst for BG SD AND EMD.pdf
TENDER_DOCUMENT
1354 Authorize Representative Annexure.pdf
TENDER_DOCUMENT
1354 Modified BG Formats.pdf
TENDER_DOCUMENT
1354 New EMD Format.pdf
TENDER_DOCUMENT
1354 UGVCL Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
Amendment 01 1354 Thermal Paper Roll Tech. Specs and time.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid GST registration and provide GST registration certificate.
- ✓ Notarized copy of Udyam Registration Certificate.
- ✓ Valid Vendor Registration Certificate for tendered item, if applicable.
- ✓ Must submit a forwarding letter for tender fee and EMD, along with payment proof.
- ✓ EMD amount of INR 120,000 must be submitted via bank guarantee or DD.
- ✓ Must have experience in supplying thermal paper rolls or similar stationery items.
- ✓ Provide audited financial statements for the last three years.
- ✓ Submit technical certifications including BIS license, ISO certificate, and test reports.
- ✓ Notarized copies of Factory License and other statutory registrations.
- ✓ Submit performance certificates from previous projects.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Turnover (Last 3 Years) | Rs. 50 Lakhs or more |
| Experience | At least 2 similar projects |
| Certification | BIS, ISO, GST, Factory License |
| Financial Stability | Demonstrated through audited accounts |
Note: Non-compliance with eligibility criteria may lead to disqualification.
Bidding Process
Process Timeline
30-09-2025 11:00
01-10-2025 11:00
09-10-2025 11:00
Required Forms
Preliminary
UGVCL Tender Fee - Goods
User Defined Template-Standard
UGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)
User Defined Template-Standard
ANNEXURE - 5 (DELIVERY SCHEDULE)
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)
User Defined Template-Standard
ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)
User Defined Template-Standard
ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
UNDERTAKING ( DOCUMENT ATTACHED)
User Defined Template-Standard
FORMAT FOR VENDOR REGISTRATION (Mandatory)
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
DOCUMENTS
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate
RequiredPayment Copy if paid Tender Fee/EMD through RTGS/NEFT
RequiredScan Copy of receipt in cash for cash payment (Up to RS.10000)
RequiredScanned copy of DD/Bank Guarantee for EMD
RequiredNotarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate
RequiredNotarized Copy of Udyam Registration Certificate
RequiredCopy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)
RequiredVendor Registration fees payment receipt copy (If applied for renewal/ New Registration)
RequiredList of Order Executed if any
RequiredNotarized Copy of GST registration Certificate
RequiredAny Other Document ( If Required)
Stage - Technical Stage
Forwarding for Technical Bid submission
RequiredSigned and Seal copy of GTP and Technical Specification/Drawing
RequiredCopy of Audited Account of Last three years
RequiredList of Testing Facility on Company Letter Head
RequiredList of Machinery on Company Letter Head
RequiredList Of Partners/Directors with Address and Contact No On Letter Head
RequiredNotarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)
RequiredBIS License Notarized Copy
RequiredCopy of PAN Card
RequiredNotarized copy of valid Factory License
RequiredValid ISO Certificate
RequiredDuly Signed and Seal Copy of Schedule A
RequiredDuly Signed and Seal Copy of Authorize Person Undertaking
RequiredCommercial Terms and Condition duly signed and seal
RequiredCertificate-M as per format in Schedule-A
RequiredUndertaking e-invoice as per Annexure-A of Schedule-A
RequiredQuality Assurance Plan on Letter Head
RequiredPerformance Certificate
RequiredTender Amendment (if any)
RequiredOrder copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)
RequiredUndertaking Regarding Stop Deal/ Black List
RequiredDetails regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.
RequiredAny Other Document (If required)
“Important instruction ” duly signed and sealed
RequiredAnnexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender invites qualified vendors to supply thermal paper rolls for bill printing using thermal printers at UGVCL. The goal is to ensure seamless billing operations for power consumers in North Gujarat, enhancing efficiency and service quality.
What are the key eligibility criteria for bidders?
Bidders must have valid GST registration, Udyam registration, and vendor registration for the tendered item. They should submit EMD of INR 120,000, demonstrate technical capability with BIS and ISO certifications, and provide financial stability through audited accounts. Experience in similar projects is essential.
What are the technical specifications for the thermal paper rolls?
The thermal paper rolls must be made of high-quality thermal paper, with a width as specified in Schedule-A, thickness of at least 55 microns, and core diameter of 12 mm. They should produce clear, smudge-proof prints and meet BIS and ISO standards.
How does the bidding process work?
Bidders must register online, submit preliminary documents, and upload technical and commercial bids before the deadline. The process includes bid opening, technical evaluation, and financial assessment. The highest-scoring compliant bid will be awarded the contract.
What are the critical dates I should be aware of?
Key dates include:
- Bid submission start: 28-08-2025
- Bid submission end: 20-09-2025
- Technical evaluation: 23-09-2025
- Commercial evaluation: 30-09-2025
Ensure your bid is submitted before the deadline to participate in the evaluation process.
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Documents 9
1354 SCHEDULE-A Thermal Paper Roll_final.pdf
TENDER_DOCUMENT
1354 Thermal Roll Technical Specification.pdf
TENDER_DOCUMENT
1354 Agreement Format.pdf
TENDER_DOCUMENT
BANK LIst for BG SD AND EMD.pdf
TENDER_DOCUMENT
1354 Authorize Representative Annexure.pdf
TENDER_DOCUMENT
1354 Modified BG Formats.pdf
TENDER_DOCUMENT
1354 New EMD Format.pdf
TENDER_DOCUMENT
1354 UGVCL Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
Amendment 01 1354 Thermal Paper Roll Tech. Specs and time.pdf
TENDER_DOCUMENT