Custom Bid for Services - Expert Services for Maintenance of Dredgers at Water Intake site, Guwahat
Indian Oil Corporation Limited
KAMRUP, ASSAM
Posted:
5 June 2025
Closed:
11 July 2025
GEM
Open State Governments & UT NPROCURE
Government Tender for Third Party Inspection Services of Lift Irrigation Projects 2025-26
Bid Publish Date
29-Nov-2025, 11:00 am
Bid End Date
20-Dec-2025, 6:00 pm
Value
₹15,59,328
Location
Progress
Issue29-Nov-2025, 11:00 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹900
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
10
This government tender offers a unique opportunity for qualified companies to provide third-party inspection services for the operation, maintenance, and repair of pipelines and pumping stations in Gandhinagar's Lift Irrigation Pipeline Projects for 2025-26. The project aims to ensure efficient water management, infrastructure safety, and compliance through independent assessments. Bidders must meet strict eligibility criteria, including valid registration, financial stability, and relevant experience. The scope encompasses comprehensive inspections, detailed reporting, and coordination for repairs, with a project duration of 12 months and an estimated cost of Rs. 15,59,328. The tender process involves online submission, evaluation based on technical and financial merit, and transparent award procedures. This opportunity is ideal for firms specializing in infrastructure inspection, water resource management, and civil engineering services seeking to contribute to sustainable irrigation development in Gujarat.
Scope Of Work
The selected service provider will be responsible for the following:
- Conduct comprehensive third-party inspections of pipelines and pumping stations involved in the Lift Irrigation Projects.
- Ensure all infrastructure components operate efficiently and adhere to prescribed standards.
- Prepare detailed inspection reports highlighting deficiencies, maintenance needs, and compliance status.
- Coordinate with project authorities for timely repairs and maintenance.
- Maintain documentation and records of all inspections, tests, and corrective actions.
The process involves:
- Initial site assessment and inspection planning.
- Execution of inspections as per approved schedules.
- Data collection and analysis.
- Reporting and submission of inspection reports.
- Follow-up on identified issues for corrective actions.
Deliverables include inspection reports, compliance certificates, and maintenance recommendations. The scope covers all pipelines and pumping stations associated with the five Lift Irrigation Projects for the year 2025-26.
| Item | Specification |
|---|---|
| Inspection Frequency | Monthly and as required for maintenance |
| Reporting Format | Standardized Inspection Report Format |
| Certification | All reports to be certified by qualified inspectors |
| Documentation | Photographs, test results, and compliance certificates |
The bidder must ensure timely completion of inspections and submit reports within stipulated deadlines.
Technical Specifications
Inspection services must include visual assessments, non-destructive testing, and operational checks. The technical parameters are:
| Parameter | Requirement |
|---|---|
| Inspection Standards | IS, ASTM, or equivalent |
| Equipment | Modern testing and inspection tools |
| Certification | Inspectors certified in relevant technical fields |
| Documentation | Digital and hard copies of inspection data |
The process involves:
- Planning inspections based on project schedules.
- Conducting site inspections using approved methods.
- Collecting data and performing analysis.
- Preparing inspection reports with findings.
- Submitting reports within deadlines.
All technical activities must comply with applicable safety and quality standards.
Financial Requirements
The total estimated budget for the project is Rs. 15,59,328. The financial breakdown includes:
| Cost Component | Amount (Rs.) |
|---|---|
| Inspection Services | 12,00,000 |
| Reporting & Documentation | 2,00,000 |
| Miscellaneous Expenses | 1,59,328 |
Payment terms are:
- 30% advance upon contract signing.
- 40% after submission of initial inspection reports.
- 30% after final approval of all reports.
Bidders must submit a detailed financial proposal aligned with the bid format, ensuring transparency and compliance with tender guidelines.
Documents 6
1 -NIT-DTP-TPI O AND D.pdf
TENDER_DOCUMENT
03-DTP-TPI.pdf
TENDER_DOCUMENT
Documents to be submitted to assess bidder.pdf
TENDER_DOCUMENT
Schedule B.pdf
TENDER_DOCUMENT
amd 1.pdf
TENDER_DOCUMENT
Corrigendum-2.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration certificate as per prevailing laws.
- ✓ Tender fee of Rs. 900/- in the form of a DD in favor of the Executive Engineer, Drainage Division, Gandhinagar.
- ✓ EMD of Rs. 16,000/- in the form of Fixed Deposit Receipt (FDR) from a Nationalized/Scheduled Bank.
- ✓ Bank solvency certificate of minimum Rs. 3,12,000 issued in 2025 from a Nationalized/Scheduled Bank.
- ✓ Valid Form 3A or Work Completion Certificate.
- ✓ Chartered Accountant-certified annual turnover statements for the last five years.
- ✓ Valid PAN Card.
- ✓ GST Registration Number.
- ✓ Notarized Affidavit as per Annexure 1.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Registration Certificate | Valid registration as per law |
| Tender Fee | Rs. 900/- in DD |
| EMD | Rs. 16,000/- FDR |
| Bank Solvency | Rs. 3,12,000 |
| Turnover | Last five years' audited statements |
| Certification | Valid Work Completion or equivalent |
| PAN & GST | Valid PAN and GST registration |
| Affidavit | Notarized affidavit |
Bidders must meet all eligibility criteria to qualify for participation.
Bidding Process
Process Timeline
1. Preliminary Stage
22-12-2025 12:00
2. Commercial Stage
29-12-2025 12:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Registration certificate (as per prevailing law)
Required 2
Tender fee Rs. 900/- in the form of DD in original in favor of Executive Engineer, Drainage Division, Gandhinagar as mentioned in tender.
Required 3
EMD in form of Fixed Deposit Receipts (FDR)amounting to Rs. 16,000/- in favor of Executive Engineer, Drainage Division, Gandhinagar The FDR shall be issued from Nationalized / Scheduled Banks only
Required 4
Bank solvency certificate (Minimum Rs.3,12,000) shall be issued from Nationalized/ Scheduled Banks only. (Current Calendar Year- 2025)
Required 5
Form 3A or Work completion Certificate as per Eligibility Criteria
Required 6
Chartered Accountant’s certified Annual Turnovers of last five years
Required 7
Pan card
Required 8
GST Registration Number
Required 9
Notarized Affidavit (As per Annexure 1)
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender seeks qualified service providers to conduct third-party inspection services for the operation, maintenance, and repair of pipelines and pumping stations associated with Lift Irrigation Pipeline Projects in Gandhinagar for the fiscal year 2025-26. The goal is to ensure infrastructure efficiency, safety, and compliance through independent assessments.
Who can participate in this tender?
Eligible bidders must be registered under applicable laws, possess necessary certifications such as GST registration, PAN card, and Bank solvency certificates. They should have relevant experience in infrastructure inspection, and meet financial criteria detailed in the eligibility section. Both large and small firms with proven technical capability are encouraged to apply.
What are the key documents required for bid submission?
Bidders must submit:
- Registration certificate
- Tender fee of Rs. 900/- in DD
- Rs. 16,000/- FDR as EMD
- Bank solvency certificate of Rs. 3,12,000
- Work completion certificates or similar
- Audited financial statements for last five years
- PAN and GST registration
- Notarized affidavit
All documents should be uploaded electronically via the NProcure portal.
What is the evaluation process for bids?
Bids will be evaluated based on technical competence, experience, and financial proposal. The criteria include technical score (50%), cost (30%), and past performance (20%). Minimum qualifying marks are 70% for technical evaluation. The highest scoring bid will be selected for award, ensuring transparency and fairness.
What are the important deadlines for this tender?
Key dates include:
- Bid submission start: 29-11-2025 at 11:00 AM
- Bid submission deadline: 08-12-2025 at 6:00 PM
- Technical evaluation: 09-12-2025
- Award notification: 10-12-2025
- Contract signing: 12-12-2025
All submissions must be completed online before the deadlines. Late bids will be rejected.
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Documents 6
1 -NIT-DTP-TPI O AND D.pdf
TENDER_DOCUMENT
03-DTP-TPI.pdf
TENDER_DOCUMENT
Documents to be submitted to assess bidder.pdf
TENDER_DOCUMENT
Schedule B.pdf
TENDER_DOCUMENT
amd 1.pdf
TENDER_DOCUMENT
Corrigendum-2.pdf
TENDER_DOCUMENT