Government Tender for Supplying Toiletries to Adarsh Nivasi Shala Surat - Open Procurement
Progress
This government tender offers an excellent opportunity for suppliers to provide toiletries items to Adarsh Nivasi Shala in Surat, Gujarat. Managed by the Tribal Development Department, the procurement process is open to qualified vendors with experience in supplying miscellaneous goods. The tender emphasizes transparency, quality, and timely delivery, with a total estimated value of over 30 million INR. Bidders must adhere to eligibility criteria, submit required documents, and participate in a structured bidding process scheduled for September 2026. Successful suppliers will contribute to enhancing the welfare of students in government-run schools, supporting educational infrastructure development in Gujarat. The tender includes detailed technical specifications, competitive financial terms, and comprehensive evaluation criteria, ensuring a fair and transparent selection process.
Scope Of Work
The scope of work involves the supply of toiletries items to multiple Adarsh Nivasi Shala in Surat under the Tribal Development Department. Key deliverables include:
- Supplying a variety of toiletries such as soaps, shampoos, toothpaste, and other personal hygiene products.
- Ensuring timely delivery to designated locations in Surat.
- Maintaining quality standards as per tender specifications.
The process involves:
- Preparation of bid documents including fee and EMD proof.
- Submission of technical and financial bids through the designated online portal.
- Evaluation of bids by the tender committee.
- Contract award to the successful bidder.
- Supply and delivery of toiletries as per agreed schedule.
| Item Category | Description | Quantity |
|---|---|---|
| Miscellaneous Goods | Toiletries including soaps, shampoos, toothpaste, etc. | As per requirement |
Bidders must ensure compliance with all specifications and delivery timelines specified in the tender document.
Technical Specifications
The toiletries supplied must meet the following technical parameters:
| Specification | Requirement |
|---|---|
| Quality Standards | BIS or equivalent certification |
| Packaging | Properly sealed, tamper-proof packaging |
| Shelf Life | Minimum 12 months from the date of delivery |
| Delivery Mode | Delivered in bulk to designated locations in Surat |
Sequential process for technical compliance:
- Bidders must submit product samples for quality verification.
- Samples will be tested as per government standards.
- Only products meeting the specifications will be accepted for supply.
All technical specifications are detailed in the tender document available for download.
Financial Requirements
The total estimated budget for this procurement is approximately 30,425,230 INR. The financial proposal should include detailed cost breakdowns for each item category, including unit prices, taxes, and delivery charges. Payment terms are as follows:
- 30% advance payment upon contract signing.
- 70% after successful delivery and acceptance.
| Cost Component | Amount (INR) |
|---|---|
| Item Cost | As per bid |
| Taxes & Duties | As applicable |
| Delivery Charges | As per agreement |
Bidders should ensure their financial proposals are competitive and compliant with the tender guidelines to facilitate smooth processing and timely payments.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Supply
Completion Period
10 Months
Currency Type
Single
Bid Submission Start
02-09-2026 15:45:00
Document Download End
17-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Tender Value
₹30,42,523
Bid To RA
No
Item Category
Miscellaneous Goods
Authority & Contact
Officer Inviting Bids
Project Administrator Mandvi Surat
Bid Opening Authority
Project Administrator Mandvi Surat
Address
Project Administrator Mandvi Surat – 394160
Contact Details
9106677235
Authority Records
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Documents 1
Tender.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
24-09-2026 12:00
24-09-2026 12:35
Required Forms
preliminiary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commercial
Price Bid Form
Library-Secured
Required Documents
Stage - preliminiary stage
Provide any proof of Fee Document
RequiredProvide any proof of EMD Document
RequiredAs per tender conditions and specifications
Required
Eligibility Criteria
✓ Must have valid digital certificates compliant with the Information Technology Act-2000 (Class-III).
✓ Must submit proof of fee payment and EMD documents as part of the preliminary bid.
✓ Must have prior experience in supplying toiletries or similar miscellaneous goods to government or educational institutions.
✓ Should meet financial qualification criteria, with an estimated cost of at least 30,425,230 INR.
| Qualification Requirement | Details |
|---|---|
| Minimum Experience | At least 2 years in supplying toiletries or related goods |
| Financial Capacity | Turnover of minimum 50% of estimated project cost in the last financial year |
| Certification | Valid digital certificate and necessary statutory documents |
Important: All bidders must submit the required documents as per the tender's preliminary stage requirements to qualify for participation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission in this tender?
The bid submission deadline is 17th September 2026 at 6:00 PM. Bidders must upload all required documents and submit their bids before this time to be eligible for evaluation.
What documents are required for eligibility?
Bidders must provide:
- Proof of fee payment (Tender Fee Form)
- Proof of EMD payment (EMD Fee Form)
- Valid digital certificate (Class-III)
- Experience proof in supplying toiletries or similar goods
- Statutory and statutory compliance documents
All documents should be uploaded during the preliminary stage of the bid process.
How will the evaluation process be conducted?
Evaluation involves technical and financial assessments. Technical bids are evaluated first based on experience, compliance, and certifications, scoring a minimum of 60%. The top bidders then proceed to financial evaluation, where price competitiveness is assessed. The final award is based on the highest combined score, ensuring transparency and fairness.
Can I participate if I do not have prior experience with government contracts?
Yes, but you must demonstrate relevant experience in supplying toiletries or similar goods, along with the required certifications and documents. Meeting the eligibility criteria is essential for participation.
Where can I download the tender document and related forms?
The tender document and forms are available for download at the official portal: Download Tender.pdf. Ensure you review all instructions and submit all required forms before the deadline.