Government Tender for Supplying Toiletries Items to EMRS & Sainik School Vadi Surat
Progress
This government tender offers an exclusive opportunity for suppliers to provide toiletries items to EMRS and Sainik School Vadi Surat. Managed by the Gujarat Tribal Development Department, the project aims to ensure high-quality hygiene products are supplied to educational and residential institutions. The tender specifies a 10-month completion period with a total estimated value of approximately 40.42 lakh INR. Bidders must meet strict eligibility criteria, submit necessary documentation, and participate through an online e-Procurement platform. The process includes preliminary and commercial evaluations, with clear deadlines for submission and evaluation. This procurement is ideal for companies specializing in hygiene and sanitation products, seeking to expand their government sector footprint. Emphasizing transparency, quality standards, and timely delivery, this tender presents a significant opportunity for vendors in the hygiene industry to collaborate with government institutions and contribute to public health and sanitation initiatives.
Scope Of Work
The selected supplier shall provide toiletries items as per the specifications outlined in the tender documents. Key deliverables include:
- Supplying a comprehensive range of toiletries such as soaps, shampoos, toothpaste, sanitary products, and other hygiene essentials.
- Ensuring all products meet the quality standards specified in the tender.
- Delivery of goods to the designated locations within the stipulated completion period.
The process involves:
- Receiving purchase orders from the Project Administrator Mandvi Surat.
- Ensuring timely procurement and packaging of toiletries.
- Delivery of the goods to EMRS and Sainik School Vadi Surat.
- Maintaining quality control and compliance with safety standards.
| Specification | Details |
|---|---|
| Quantity | As per purchase order |
| Delivery Schedule | Within 10 months |
| Quality Standards | As per tender specifications |
The supplier must also provide necessary documentation and certificates verifying product quality and compliance.
Technical Specifications
The toiletries items must adhere to the following technical parameters:
| Product Category | Technical Requirements |
|---|---|
| Soaps | Dermatologically tested, hypoallergenic |
| Shampoos | pH balanced, suitable for all hair types |
| Toothpaste | Fluoride-based, approved by health authorities |
| Sanitary Napkins | Biodegradable, high absorbency |
| Packaging | Secure, tamper-proof, and labeled with manufacturing and expiry dates |
Sequential process:
- Bidders prepare products meeting the specifications.
- Submit samples for approval before bulk supply.
- Ensure all products are compliant with safety and quality standards.
- Maintain documentation for traceability and quality assurance.
Financial Requirements
The estimated cost for the entire supply is approximately 40,419,50 INR. The financial breakdown includes:
| Item | Estimated Cost |
|---|---|
| Toiletries Goods | 40,419,50 INR |
| Delivery & Logistics | Included in the total cost |
Payment terms are as follows:
- 30% advance upon order confirmation.
- 70% after successful delivery and quality verification.
- Payments will be processed within 30 days of invoice submission.
- Bidders must submit a detailed financial proposal along with the bid.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Supply
Completion Period
10 Months
Currency Type
Single
Bid Submission Start
02-09-2026 17:45:00
Document Download End
17-09-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Goods
Tender Value
₹40,41,950
Bid To RA
No
Item Category
Miscellaneous Goods
Authority & Contact
Officer Inviting Bids
Project Administrator Mandvi Surat
Bid Opening Authority
Project Administrator Mandvi Surat
Address
Project Administrator Mandvi Surat – 394160
Contact Details
9106677235
Authority Records
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Documents 1
02-Tender.pdf
TENDER_DOCUMENT
Categories
2
Bidding Process
Process Timeline
24-09-2026 12:00
24-09-2026 12:35
Required Forms
preliminiary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commercial
Price Bid Form
Library-Secured
Required Documents
Stage - preliminiary stage
Provide any proof of Fee Document
RequiredProvide any proof of EMD Document
RequiredAs per tender conditions and specifications
Required
Eligibility Criteria
✓ Must have valid registration and licensing to supply toiletries and hygiene products.
✓ Provide proof of fee payment and EMD (Earnest Money Deposit) as required.
✓ Submit all necessary documents for preliminary evaluation, including proof of previous experience, financial stability, and product quality certifications.
| Qualification Criteria | Details |
|---|---|
| Financial Stability | Minimum annual turnover of [specify amount] for the last 3 years |
| Experience | Proven track record of supplying toiletries to government or institutional clients |
| Certification | ISO or equivalent quality certifications |
| Document Submission | Valid registration certificates, proof of fee and EMD, and product compliance certificates |
Important: Bidders must meet all eligibility requirements to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 17-09-2026 at 18:00. Bidders must submit all required documents and bids before this time to be considered for evaluation.
What documents are required to participate in this tender?
Participants must provide:
- Proof of fee payment
- EMD proof
- Registration and licensing certificates
- Product quality certifications
- Any other documents specified in the tender conditions. All documents must be submitted electronically via the nProcure portal.
What are the technical specifications for the toiletries items?
The toiletries must meet the following standards:
- Soaps: Dermatologically tested, hypoallergenic
- Shampoos: pH balanced, suitable for all hair types
- Toothpaste: Fluoride-based, approved by health authorities
- Sanitary Napkins: Biodegradable, high absorbency
- Packaging: Tamper-proof and labeled with manufacturing and expiry dates
Refer to the detailed technical specifications in the tender document for complete requirements.
How is the evaluation process conducted?
Evaluation involves:
- Technical and financial assessment based on predefined criteria
- Scoring based on price, quality, and experience
- Minimum qualifying score of 60%
- Final decision based on combined scores with priority on quality and cost-effectiveness
The process ensures transparency and fairness in selecting the most suitable supplier.
Who can I contact for support or clarifications?
For support, contact:
- Project Administrator Mandvi Surat at 9106677235 for tender-related queries.
- NProcure Support Team via email at [email protected] for technical assistance.
Support hours are from 9:00 AM to 6:00 PM on working days. Detailed contact info is provided in the tender notice.