Government Tender for Tractor with Cultivator & Rotavator on Annual Basis in Surat
Progress
This government tender offers a unique opportunity for suppliers to provide tractors with cultivator and rotavator attachments on an annual rental basis for Veer Narmad South Gujarat University, Surat. The project aims to enhance agricultural infrastructure within the educational sector, supporting practical training and research activities. Bidders with proven experience in agricultural machinery supply, maintenance, and service are encouraged to participate. The tender process is fully online, ensuring transparency and efficiency, with detailed evaluation criteria focusing on technical compliance, cost, and past performance. The procurement involves a 12-month contract valued at approximately INR 5,00,000, with a clear timeline for submission, evaluation, and award. Interested organizations must download the tender document, prepare their bids according to specified formats, and submit before the deadline of October 27, 2026. This opportunity is ideal for machinery suppliers, rental companies, and service providers seeking to collaborate with government educational institutions in Gujarat.
Scope Of Work
The selected contractor will be responsible for providing tractors with cultivator and rotavator attachments on an annual rental basis. The scope includes:
- Supplying tractors with specified horsepower as per tender specifications.
- Attaching cultivator and rotavator implements suitable for the university's agricultural activities.
- Ensuring regular maintenance and operational readiness of all equipment.
- Providing training and technical support to university staff if required.
The process involves:
- Delivery of tractors and attachments to the designated university campus.
- Installation and testing of equipment to ensure compliance with technical standards.
- Routine inspections and servicing during the contract period.
- Timely removal and replacement of any defective equipment.
| Specification | Details |
|---|---|
| Tractor Power | 40-50 HP (as specified) |
| Attachments | Cultivator, Rotavator |
| Delivery Timeline | Within 30 days of contract award |
| Maintenance | Included in rental fee |
The contractor must ensure all equipment meet safety and quality standards as per government regulations and tender specifications.
Technical Specifications
| Technical Parameter | Specification |
|---|---|
| Tractor Power | 40-50 HP, diesel engine |
| Fuel Type | Diesel |
| Attachments | Cultivator and rotavator compatible |
| Safety Standards | Compliant with IS standards |
| Delivery | Within 30 days of contract signing |
| Maintenance | Included in rental fee |
Sequential process for technical compliance:
- Submit detailed technical proposal.
- Demonstrate equipment specifications.
- Participate in technical evaluation on scheduled date.
- Ensure all equipment meet specified standards before delivery.
Financial Requirements
The estimated budget for this project is INR 5,00,000, covering the rental of tractors with attachments for 12 months. The cost breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Tractor Rental | 3,50,000 |
| Attachments | 1,00,000 |
| Maintenance & Support | 50,000 |
| Total Estimated Cost | 5,00,000 |
Payment terms are as follows:
- 50% payment upon delivery and installation.
- Remaining 50% after successful completion of the contract period.
- Payments will be made through bank transfer against invoices.
- The bid must include a detailed price schedule as per the prescribed format.
Tender Data
Bid Details
Tender Type
Open
Sector
Education & Training
Tender Fee
₹1,062
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Bid Submission Start
12-10-2026 09:00:00
Document Download End
27-10-2026 18:00:00
Bid Validity
150 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹5,00,000
Bid To RA
No
Item Category
Other Services
Authority & Contact
Officer Inviting Bids
The Registrar
Bid Opening Authority
The Registrar, Veer Narmad South Gujarat University, Surat.
Address
University Campus, Udhna-Magdalla Road, Surat-395007, Gujarat, India
Contact Details
[email protected] / 02612203042
Authority Records
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Documents 1
TENDER FOR TRACTOR WITH ROTAVATOR AND CULTIVATOR ON ANNUAL BASE.pdf
TENDER_DOCUMENT
Bidding Process
Process Timeline
04-11-2026 11:00
05-11-2026 11:00
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid
User Defined Template-Secured
Required Documents
Stage - Technical Stage
Annexure I - Declaration of Average Annual Turnover & Exemption Eligibility
RequiredAnnexure II - Declaration of Past Supply / Work / Service Experience & Exemption Eligibility
RequiredAnnexure III - EMD Submission or Exemption Declaration
RequiredTender Fee (Inclusive GST) Demand Draft (DD)
RequiredAnnexure IV -Bidder Information & Acceptance
RequiredSelf-attested copy of PAN Card
RequiredSelf-attested copy of GST Registration Certificate
RequiredCancelled Cheque (for Bank Verification)
RequiredMSME / NSIC / DPIIT Startup Certificate (if applicable)
RequiredAny other document specifically required under the tender conditions
RequiredAnnexure V -Consolidated Self-Declaration (All Part)
RequiredAnnexure VI -Price Reasonability Certificate
RequiredAnnexure VII -Bid-Specific Requirements / Additional Eligibility Requirements
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
- ✓ Must have a valid GST Registration Certificate.
- ✓ Must possess PAN Card in the name of the bidding entity.
- ✓ Must demonstrate experience in supplying agricultural machinery for at least 3 years.
- ✓ Must submit annual turnover proof of minimum INR 2,00,000 in the last financial year.
- ✓ Must provide EMD (Earnest Money Deposit) of INR 10,000 or submit an exemption certificate.
- ✓ Must have ISO certification or equivalent quality standards (if applicable).
| Qualification Parameter | Minimum Requirement |
|---|---|
| Experience | 3 years in agricultural machinery supply |
| Annual Turnover | INR 2,00,000 |
| EMD | INR 10,000 or exemption |
| Certification | ISO or equivalent (if applicable) |
Bidders must submit all required documents as specified in the tender document to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 27th October 2026 at 18:00 hours. Bidders must upload all required documents and complete the submission process before this time to be considered.
What documents are required to participate in this tender?
Participants must submit annexures I to VII, including Declaration of Turnover, Experience Certificates, EMD proof, PAN, GST registration, and self-declarations. All documents should be self-attested and uploaded via the online portal.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), price (30%), and past experience (20%). Technical evaluation occurs on 4th November 2026, followed by commercial bid opening on 5th November 2026. Bidders must meet minimum qualifying marks to proceed.
Is physical submission of documents accepted?
No, all submissions must be made electronically through the official procurement portal. Physical documents will not be accepted under any circumstances.
Who can I contact for technical support during the bidding process?
Support is available from the (n)Procure Support Team at GNFC Ltd., Ahmedabad. Contact details include phone: +91-79-40007517, 40007514, 40007515 and email [email protected]. Training sessions are held every Saturday for bidder assistance.