Government Tender for Providing Tractors on Rental Basis During Bhadarvi Mela 2026 in Ambaji
Bid Publish Date
14-Aug-2026, 9:30 am
Bid End Date
29-Aug-2026, 10:30 am
Value
₹55,00,000
Location
Progress
This government tender offers a unique opportunity for civil and transport service providers to supply approximately 100 tractors on rental basis for waste collection during the Bhadarvi Punam Maha Mela 2026 in Ambaji, Gujarat. Organized by the Shree Arasuri Ambaji Mata Devasthan Trust and Gujarat Pavitra Yatradham Vikas Board, this project aims to ensure efficient garbage management during a major religious event attracting thousands of pilgrims. The tender specifies detailed eligibility, technical, and financial criteria, with a focus on safety, experience, and compliance. Bidders must submit their proposals electronically through the nProcure portal before the deadline of August 29, 2026. The project duration is from September 20 to September 26, 2026, with a total estimated cost of INR 55,00,000. This is a prime opportunity for companies specializing in large-scale event logistics and waste management solutions to participate in a transparent and competitive bidding process.
Scope Of Work
The scope of work includes:
- Providing approximately 100 tractors on rental basis for waste collection during the Bhadarvi Punam Maha Mela 2026 in Ambaji.
- Ensuring all tractors are in good working condition and meet safety standards.
- Coordinating with the event management team for scheduled garbage collection.
- Maintaining cleanliness and hygiene of the equipment.
- Adhering to the timeline from September 20 to September 26, 2026.
Key deliverables include:
- Delivery of tractors before the start date.
- Daily collection of garbage from designated routes.
- Proper disposal or transfer of collected waste.
- Maintenance and operational support during the event.
The process involves:
- Submission of technical and financial bids.
- Evaluation and shortlisting based on eligibility criteria.
- Contract signing with the successful bidder.
- Deployment of tractors as per schedule.
| Specifications | Details |
|---|---|
| Number of tractors | Approx. 100 |
| Duration | 20-09-2026 to 26-09-2026 |
| Location | Ambaji, Gujarat |
| Completion period | 7 days |
Important Requirements:
- All tractors must have valid registration, insurance, and pollution certificates.
- Bidders must submit EMD and tender fee as per instructions.
- Experience in large-scale event waste management is preferred.
Technical Specifications
All tractors must comply with the following technical parameters:
| Parameter | Specification |
|---|---|
| Engine Power | Minimum 35 HP |
| Fuel Type | Diesel |
| Age of Equipment | Not older than 5 years |
| Maintenance | Regular servicing and certification |
| Safety Features | Proper lighting, reflectors, and safety gear |
Sequential process for technical compliance:
- Submit detailed technical specifications.
- Inspection and verification by the technical committee.
- Approval and certification for deployment.
All tractors must display valid registration and pollution control certificates, and be insured as per government norms.
Financial Requirements
The total estimated cost for the project is INR 55,00,000. The financial bid should include the rate per tractor per day and total cost for the duration. Payment terms are as follows:
- 30% advance upon contract signing.
- 50% after deployment and initial inspection.
- Remaining 20% after successful completion and acceptance.
| Cost Component | Amount (INR) |
|---|---|
| Per tractor per day | To be quoted |
| Total estimated cost | INR 55,00,000 |
| Payment schedule | 30% upfront, 70% post-deployment |
Bidders must provide a detailed financial proposal aligned with the tender guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
Miscellaneous
Tender Fee
₹5,900
Contract Form
Works
Completion Period
7 Days
Currency Type
Single
Bid Submission Start
14-08-2026 15:00:00
Document Download End
29-08-2026 16:00:00
Bid Validity
90 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹55,00,000
Bid To RA
No
Item Category
Civil Works
Authority & Contact
Officer Inviting Bids
Administrator,Administrator Office
Bid Opening Authority
Administrator,Administrator Office
Address
Shree Arasuri Ambaji Mata Devasthan Trust,Ambaji, Gujarat
Contact Details
9328333476
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
Technical bidTRACTOR AND SAFAI NA BHAVO BABAT (1).pdf
TENDER_DOCUMENT
Price bid .pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
02-09-2026 11:30
02-09-2026 12:30
Required Forms
technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Price Bid Form
Library-Secured
Required Documents
Stage - technical bid
Registration
RequiredDD Copy of Tender Fee
RequiredDD Copy of EMD Fee
RequiredBank Solvency
RequiredExperience certicate
RequiredPAN card
RequiredLast Three Years Return with CA certificate
RequiredGST Registration
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid registration with relevant transport or civil authorities.
✓ Must submit DD copies of tender fee and EMD as proof of payment.
✓ Bank solvency certificate demonstrating financial stability.
✓ Proven experience in providing similar services, supported by experience certificates.
✓ Valid PAN card and GST registration.
✓ Last three years' financial returns certified by a Chartered Accountant.
| Criteria | Minimum Requirement |
|---|---|
| Registration | Valid registration certificate |
| EMD | INR 55,000 or equivalent |
| Bank Solvency | Minimum INR 10,00,000 |
| Experience | At least 2 similar projects in last 3 years |
| Financials | Turnover of at least INR 50,00,000 annually |
| GST Registration | Valid GST certificate |
Note: Bidders must meet all eligibility criteria to qualify for participation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date for submitting bids is 29th August 2026 at 4:00 PM. Bids submitted after this deadline will not be accepted. Ensure all documents and payments are completed before the deadline to avoid disqualification.
What documents are required to participate?
Participants must submit registration certificates, DD copies of tender fee and EMD, bank solvency certificates, experience certificates, PAN card, last three years' CA-certified returns, and GST registration. All documents must be uploaded electronically on the nProcure portal.
How will the evaluation be conducted?
Bids will be evaluated based on technical compliance, experience, financial competitiveness, and eligibility criteria. The highest scoring bid will be awarded the contract. Minimum thresholds apply for each criterion.
Is physical submission of documents required?
No, all bids and supporting documents must be submitted electronically via the nProcure portal. Physical submissions are not accepted under this tender process.
What are the technical specifications for tractors?
Tractors must have at least 35 HP engine power, run on diesel, be no older than 5 years, and include safety features like proper lighting and reflectors. They must also possess valid registration, pollution, and insurance certificates.