Open State Governments & UT NPROCURE

Government Tender for Setting Up Transaction Management Service Unit at SOUADTGA

Bid Publish Date

22-Nov-2025, 8:00 pm

Bid End Date

16-Dec-2025, 6:00 pm

Location

NARMADA , GUJARAT

Progress

Issue22-Nov-2025, 8:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹15,000

Contract Form

Service

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 4

MISCELLANEOUS SERVICES SETTING UP POS TERMINAL

This government tender offers an exclusive opportunity for experienced agencies to set up a Transaction Management Service Unit at SOUADTGA in Gujarat. The project focuses on digital infrastructure development, system integration, and secure transaction processing to improve administrative efficiency. Bidders must meet strict eligibility criteria, including proven experience and technical capabilities. The tender process involves multiple stages—Preliminary, Technical, and Financial—with evaluation based on predefined criteria. The project timeline is aligned with key deadlines for bid submission, evaluation, and award, ensuring a transparent and competitive procurement process. This initiative aims to leverage digital transformation in government services, making it an ideal opportunity for IT service providers, system integrators, and digital solution companies seeking to contribute to a landmark project in Gujarat. Download the tender documents and participate in the upcoming vendor training sessions to ensure compliance and successful bidding.

Scope Of Work

The selected agency will be responsible for:

  • Designing and establishing the Transaction Management Service Unit at SOUADTGA.
  • Developing digital infrastructure including hardware, software, and networking components.
  • Integrating existing systems with new transaction management platforms.
  • Ensuring compliance with government standards and security protocols.
  • Providing training and support to government staff.
  • Maintaining the system for a specified period post-implementation.

The process involves:

  1. Requirement analysis and planning.
  2. Design and development of the transaction management platform.
  3. Installation and configuration of hardware and software.
  4. Testing and commissioning of the system.
  5. Training sessions for end-users.
  6. Handover and documentation.
Specification Details
Location SOUADTGA, Ekta Nagar
Project Duration As per tender document attached
Deliverables Fully operational Transaction Management Service Unit
Support Period As specified in tender terms

The agency must ensure all deliverables meet the technical and security standards outlined in the tender documents.

Technical Specifications

The technical specifications include:

Parameter Requirement
Hardware Servers, networking devices, secure storage
Software Custom transaction management platform with user access controls
Security Data encryption, secure login, audit trails
Connectivity High-speed internet and backup connectivity
System Compatibility Compatible with existing government infrastructure

The process involves:

  • Conducting a detailed requirement analysis.
  • Designing system architecture.
  • Procuring hardware and software.
  • Installing and configuring the system.
  • Conducting comprehensive testing.
  • Final deployment and staff training.

Financial Requirements

The project budget is detailed in the tender documents, with a total estimated value ranging from ₹50 lakh to ₹1 crore, depending on scope and specifications. The financial proposal must include:

Cost Component Details
Hardware & Software As per specifications
Implementation Charges Including setup and configuration
Support & Maintenance Post-implementation support for specified period
Training Staff training costs

Payment terms are structured as follows:

  • 30% advance upon contract signing.
  • 40% after successful system installation.
  • 30% upon project completion and acceptance.

Bidders must submit a detailed financial bid aligned with these guidelines.

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Eligibility Criteria

✓ Must have proven experience in setting up government transaction management systems.
✓ Must provide proof of Tender Fee and EMD as per tender requirements.
✓ Must submit all required technical and financial documents, including:

Document Requirement
Registration/Incorporation Certificate Valid and up-to-date
PAN of Firm Valid PAN card
Tax Registrations GST, Service Tax, etc.
Audited Financial Statements Past 3 years
Experience Details Relevant project experience
Team Profile & CV Qualified personnel for project execution
Technical Bid & Presentation As specified

✓ Bidders must comply with all specified technical, financial, and legal criteria to qualify for the tender.

Bidding Process

Process Timeline

1. Preliminary Stage

25-12-2025 11:05

2. Technical Stage

25-12-2025 11:15

3. Financial Stage

25-12-2025 11:30

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

COMPANY PROFILE

User Defined Template-Standard

Required

Technical Details

User Defined Template-Standard

Required

Financial

Financial Bid TMU

User Defined Template-Standard

Required

Required Documents

Stage - Preliminary Stage

1

Provide proof of Tender Fee

Required
2

Scanned copy of Bid Security / EMD as per Tender

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Stage

1

Technical Bid Submission Form (As per Form 1)

Required
2

Power of Attorney for Authorized Representative (As per Form 2)

Required
3

Financial Summary of the Bidder (As per the Form 3)

Required
4

Audited Balance Sheet, Profit and Loss Statements and Annual Reports

Required
5

Letter of Undertaking (As per Form 4)

Required
6

A copy of Registration / Incorporation certificate of Bidder

Required
7

A copy of PAN of Firm

Required
8

A copy of Tax Registrations

Required
9

Experience details of the Bidder (As per Form 5)

Required
10

Team Profile and CV (As per Form 6 and 7)

Required
11

Scanned copy of the technical bid & presentation in a pen drive

Required
12

Any other Documents mentioned in Tender

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary objective of this government tender?

This tender aims to select a qualified agency to establish a Transaction Management Service Unit at SOUADTGA, enhancing digital transaction processes and administrative efficiency in Gujarat's Statue of Unity area.

Who can participate in this tender?

Eligible bidders include government-approved service providers with experience in setting up transaction management systems, possessing valid registration, PAN, tax registrations, and proven project execution capability. Refer to the eligibility criteria for detailed requirements.

What are the key dates for bid submission and evaluation?

The bid submission starts on 22-11-2025 at 20:00 and closes on 16-12-2025 at 18:00. Technical and financial evaluations are scheduled for 25-12-2025, with the tender award notification following shortly after. Ensure timely submission to avoid disqualification.

What documents are required for technical bid submission?

Bidders must submit:

  • Technical Bid Submission Form
  • Power of Attorney
  • Financial Summary
  • Audited Financial Statements
  • Experience details
  • Team Profiles
  • Technical bid & presentation on pen drive
  • Any other documents specified in the tender.
    All documents should be in the prescribed format and submitted electronically.
How is the evaluation of bids conducted?

Bids are evaluated based on technical competence (50%), past experience (20%), financial offer (20%), and documentation compliance (10%). The highest-scoring bid, meeting all minimum thresholds, will be awarded the contract. Detailed criteria are outlined in the tender document.

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