Government Tender for Underground Cable Network Conversion & GIS Mapping in Rajkot
Progress
This government tender presents a unique opportunity for experienced electrical contractors and infrastructure developers to participate in a turnkey project for underground cable network conversion in Rajkot. The project, part of the Gujarat Wire Free City Mission, involves site survey, engineering, procurement, installation, testing, and GIS mapping of underground power lines, aiming to modernize urban electrical infrastructure. The scope includes comprehensive asset tagging, GIS data integration, and asset management aligned with smart city initiatives. With an estimated value of over ₹1.44 billion, the tender emphasizes transparency, technical excellence, and timely delivery over an 18-month period. Eligible bidders must meet stringent technical, financial, and legal criteria, and submit all required documentation for evaluation. This project offers a strategic platform for companies specializing in electrical works, GIS services, and urban infrastructure development to contribute to Gujarat’s smart city vision and sustainable urban growth.
Scope Of Work
• Conduct comprehensive site surveys including underground utility verification.
• Prepare detailed engineering designs and procurement plans.
• Supply all materials, including underground cables, GIS equipment, and asset tags.
• Load, transport, and unload materials securely at the designated site.
• Install underground cable networks, consumer service lines, and associated infrastructure.
• Perform testing, commissioning, and documentation of all works.
• Implement GIS and Geo Urja mapping as per GUVNL standards.
• Asset tagging and integration with Gujarat Wire Free City Mission.
The process involves:
- Site survey and utility verification.
- Engineering design approval.
- Procurement and supply of materials.
- Transportation and storage.
- Installation and connection.
- Testing, commissioning, and documentation.
- Asset tagging and GIS mapping.
Key deliverables include detailed project reports, GIS data, asset tags, and commissioning certificates. The project must adhere to safety, quality, and environmental standards specified in the tender documents.
Technical Specifications
| Parameter | Specification |
|---|---|
| Cable Type | XLPE insulated underground cables |
| Voltage Level | LT (Low Tension) |
| Conductor Material | Copper |
| Cable Diameter | As per BIS standards |
| GIS Equipment | Compatible with GUVNL standards |
| Asset Tags | Durable, weather-resistant, RFID-enabled |
Process:
- Review technical specifications in tender documents.
- Prepare detailed technical proposal.
- Ensure materials meet BIS and GUVNL standards.
- Submit technical documentation along with bid.
Financial Requirements
The estimated project value is approximately ₹1,441,238,560.40. The financial proposal must include a detailed cost breakdown, covering materials, labor, transportation, and miscellaneous expenses. The bid security (EMD) is specified in the tender documents, payable via e-Bank Guarantee or RTGS/NEFT. Payment terms will be as per the contract, with milestone-based payments aligned with project progress. The bid offer must remain valid for 180 days from the bid submission deadline. The successful bidder will be required to furnish performance security and adhere to the approved financial plan.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹17,700
Contract Form
Turn-key
Completion Period
18 Months
Currency Type
Single
Bid Submission Start
11-07-2026 06:00:00
Document Download End
01-09-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹1,44,12,38,500
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
Chief Engineer (Technical)
Bid Opening Authority
Chief Engineer (Technical)
Address
Paschim Gujarat Vij Seva Sadan, Regd. & Corporate Office: Off. Nana Mava Main Road, Laxminagar, Rajkot-360004
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 11
1.UGC-Turnkey-PGVCL-Part-I Package 17.pdf
TENDER_DOCUMENT
2.Employer requirement WFC.pdf
TENDER_DOCUMENT
3.UGC-Turnkey-PGVCL-CoC Package 17.pdf
TENDER_DOCUMENT
4. Technical Specifications.pdf
TENDER_DOCUMENT
5. Declaration of Authorised person and Confict of Interest.pdf
TENDER_DOCUMENT
6. Reference Tender Drawing Robust Network.pdf
TENDER_DOCUMENT
7. Acceptance of Bank Guarantee as SD and EMD.pdf
TENDER_DOCUMENT
17. BOQ LT UG RCC Nana mava-Sdn.pdf
TENDER_DOCUMENT
Amendment No. 01.pdf
TENDER_DOCUMENT
Amendment No. 02.pdf
TENDER_DOCUMENT
Amendment No. 03.pdf
TENDER_DOCUMENT
Categories
21
Bidding Process
Process Timeline
02-09-2026 11:00
17-09-2026 11:00
24-09-2026 11:00
Required Forms
PRELIMINARY
Tender Fee
User Defined Template-Standard
EMD Fee
User Defined Template-Standard
TECHNICAL
Technical Stage
User Defined Template-Standard
Form-1 Letter of Bid
User Defined Template-Standard
ANNEXURE-1
User Defined Template-Standard
ANNEXURE-2
User Defined Template-Standard
ANNEXURE-3
User Defined Template-Standard
ANNEXURE-4
User Defined Template-Standard
PRICE
PRICE BID
User Defined Template-Secured
Required Documents
Stage - PRELIMINARY STAGE
Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment
RequiredScan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode
RequiredScan copy of Self-certified copy of GST Registration
RequiredCancelled Cheque
RequiredScan copy of Self-certified copy of PAN
RequiredAny other documents if required as per tender terms and conditions
Stage - TECHNICAL STAGE
Scan copy of JV Agreement and undertaking
RequiredScan copy of Certified copy of MAAT, Net worth and Liquid Asset
RequiredScan copy of Self-certified copy in support of MSME, if applicable
RequiredScan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable
RequiredForm 1: Letter of Bid – Technical Part
RequiredForm 2: Format for Bidder Information Sheet
RequiredForm 3B: Format of Bank Guarantee for Bid Security
RequiredForm 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member
RequiredForm 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement
RequiredForm 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order
RequiredForm 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner
RequiredForm 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members
RequiredForm 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement
RequiredForm 10: Format of Bought-out & Sub-contracted Items
RequiredForm 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements
RequiredForm 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document
RequiredForm 13: Format of Work Completion Schedule
RequiredForm 14: Format of Guarantee Declaration
RequiredForm 15: Format of Information regarding Ex-employees
RequiredForm 16: Format for Price Adjustment Data
RequiredForm 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises
RequiredForm 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)
RequiredForm 19: Format of Bank Guarantee verification Check list
RequiredAttachment-4A : List of Special Maintenance Tools & Tackles included in bid price
RequiredAttachment-4B : List of Special Maintenance Tools & Tackles not included in bid price
RequiredForm 20: Format of Additional Information
RequiredForm 21: Format of Integrity Pact
RequiredAny other documents if required as per tender terms and conditions
Organizational chart including a list of Board of Directors/ Key Management Personnels
RequiredScan copy of duly signed and sealed all Tender Documents including Amendments, if any
RequiredScan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL
Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor
Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ
Eligibility Criteria
✓ Must have valid GST registration and PAN.
✓ Must have experience in underground cable installation and GIS mapping projects.
✓ Financially sound with minimum average annual turnover of ₹500 million over the last 3 years.
✓ Demonstrate technical capability through past project completions.
✓ Must submit all required preliminary documents including tender fee receipt, EMD receipt, and registration certificates.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Turnover (last 3 years) | ₹500 million |
| Experience in similar projects | 3 completed projects |
| Valid GST and PAN | Yes |
| Technical capability | Demonstrated through past projects |
| Submission of EMD and Tender Fee | Yes |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves site survey, engineering, procurement, installation, testing, and commissioning of underground cable networks, GIS mapping, and asset tagging in Rajkot as part of the Gujarat Wire Free City Mission. The project aims to convert overhead LT lines into underground systems, ensuring enhanced urban infrastructure and smart city development.
Who is eligible to bid on this project?
Eligible bidders must have valid GST registration, PAN, and proven experience in underground cable installation and GIS mapping projects. They should demonstrate a minimum annual turnover of ₹500 million over the last three years, along with technical capability and past project performance. All required documents must be submitted as per the tender guidelines.
What are the key dates and deadlines for this tender?
The bid submission starts on 11-07-2026 at 06:00 AM and closes on 06-08-2026 at 06:00 PM. The technical evaluation is scheduled for 18-08-2026, and the price bid opening is on 29-08-2026. Bidders must ensure timely submission to avoid disqualification.
What technical specifications must the materials meet?
Materials such as XLPE insulated underground cables, copper conductors, and GIS equipment must adhere to BIS standards and GUVNL specifications. Asset tags should be RFID-enabled and weather-resistant. The project requires compliance with technical parameters outlined in the tender documents, ensuring durability and compatibility.
How is the evaluation process conducted?
Evaluation is based on technical capability, experience, financial strength, and cost competitiveness. The criteria include project experience, technical approach, past performance, and bid cost. Bidders must meet minimum thresholds in each category, with the highest scoring bids awarded the contract. The process emphasizes transparency and fairness.