Government Tender for Underground Cable Network Conversion at Milpara, Rajkot
Progress
This government tender offers a significant opportunity for experienced electrical contractors and infrastructure firms to undertake a comprehensive underground cable network conversion project in Rajkot. The project aligns with Gujarat's Smart City and Wire Free City Mission initiatives, focusing on modernizing urban power distribution systems through turnkey solutions that include site survey, GIS mapping, asset tagging, installation, and testing. The tender emphasizes adherence to strict technical standards, timely completion, and transparent evaluation processes. With an estimated value of approximately ₹66.79 crore, this project promises substantial growth prospects for qualified bidders capable of delivering high-quality infrastructure upgrades. The procurement process involves multiple stages, with clear deadlines for submission and evaluation, ensuring a fair and competitive bidding environment. Bidders must meet detailed eligibility criteria, submit comprehensive documentation, and demonstrate proven experience in similar projects. This tender is ideal for firms specializing in electrical works, GIS technology, urban infrastructure, and project management, seeking to contribute to Gujarat’s urban development and smart city goals.
Scope Of Work
• Conduct a detailed site survey to verify underground utilities and existing infrastructure.
• Prepare comprehensive engineering designs and procurement plans.
• Procure all necessary materials, equipment, and accessories for underground cable installation.
• Transport and handle materials to the site, ensuring safety and compliance.
• Install underground cables, including consumer service lines, using FSP/MSP & Ring Main System.
• Perform GIS mapping and geo-urja asset tagging as per GUVNL standards.
• Conduct testing, commissioning, and documentation of all installed systems.
• Ensure safety, quality control, and adherence to project timelines.
The process includes:
- Site survey and utility verification
- Engineering design approval
- Procurement and logistics planning
- Installation and commissioning
- Final testing and handover
| Parameter | Specification |
|---|---|
| Cable Type | Underground LT cable, suitable for urban distribution |
| GIS Mapping | Integrated with GUVNL Geo Urja system |
| Asset Tagging | Unique identification tags for all assets |
| Completion Timeline | As per tender document |
| Quality Standards | BIS, IEC, GUVNL guidelines |
Technical Specifications
| Parameter | Requirement |
|---|---|
| Cable Specification | Low Voltage, UV resistant, flame retardant, conforming to BIS standards |
| GIS System | Compatible with GUVNL Geo Urja platform, real-time asset tracking |
| Installation Method | Trench laying, cable jointing, and termination as per standards |
| Testing | Insulation resistance, continuity, and load testing |
| Documentation | As-built drawings, test reports, and GIS asset data in prescribed format |
Sequential process:
- Site survey and utility verification
- Design approval
- Material procurement
- Cable laying and jointing
- GIS mapping and asset tagging
- Testing and commissioning
- Final documentation and handover
Financial Requirements
The estimated project cost is approximately Rs. 66.79 crore. The financial bid should include a detailed breakdown of costs for materials, labor, transportation, and other expenses. Payment terms are linked to project milestones, with an initial advance, progress payments, and final settlement upon successful completion. Bidders must submit a bid security as specified, and the bid validity period is 180 days from submission. The detailed cost structure should be prepared in accordance with the tender guidelines, ensuring transparency and compliance with government procurement norms.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹17,700
Contract Form
Turn-key
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
11-07-2026 06:00:00
Document Download End
01-09-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹66,79,39,700
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
Chief Engineer (Material) PGVCL Rajkot
Bid Opening Authority
Chief Engineer (Material) PGVCL Rajkot
Address
Nana Mava Main Road, Laxminagar, Rajkot- 360004
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 11
1.UGC-Turnkey-PGVCL-Part-I Package 2.pdf
TENDER_DOCUMENT
2.Employer requirement WFC.pdf
TENDER_DOCUMENT
3.UGC-Turnkey-PGVCL-CoC.pdf
TENDER_DOCUMENT
4. Technical Specifications.pdf
TENDER_DOCUMENT
5. Declaration of Authorised person and Confict of Interest.pdf
TENDER_DOCUMENT
6. Reference Tender Drawing Robust Network.pdf
TENDER_DOCUMENT
7. Acceptance of Bank Guarantee as SD and EMD.pdf
TENDER_DOCUMENT
8. BOQ LT UG RCC P2 Milpara Sdn.pdf
TENDER_DOCUMENT
Amendment No. 01.pdf
TENDER_DOCUMENT
Amendment No. 02.pdf
TENDER_DOCUMENT
Amendment No. 03.pdf
TENDER_DOCUMENT
Categories
21
Bidding Process
Process Timeline
02-09-2026 11:00
17-09-2026 11:00
24-09-2026 11:00
Required Forms
PRELIMINARY
Tender Fee
User Defined Template-Standard
EMD Fee
User Defined Template-Standard
TECHNICAL
Technical Stage
User Defined Template-Standard
Form-1 Letter of Bid
User Defined Template-Standard
ANNEXURE-1
User Defined Template-Standard
ANNEXURE-2
User Defined Template-Standard
ANNEXURE-3
User Defined Template-Standard
ANNEXURE-4
User Defined Template-Standard
PRICE
Price Bid
User Defined Template-Secured
Required Documents
Stage - PRELIMINARY STAGE
Scan copy of Original Receipt of Payment of Tender fee amount through RTGS/ NEFT/ Online Payment
RequiredScan copy of Original Receipt of Payment of EMD amount through e-Bank Guarantee (e-BG i.e. Bank Guarantee through Electronic mode) / Receipt of RTGS / NEFT/ Online mode
RequiredScan copy of Self-certified copy of GST Registration
RequiredCancelled Cheque
RequiredScan copy of Self-certified copy of PAN
RequiredAny other documents if required as per tender terms and conditions
Stage - TECHNICAL STAGE
Scan copy of JV Agreement and undertaking
RequiredScan copy of Certified copy of MAAT, Net worth and Liquid Asset
RequiredScan copy of Self-certified copy in support of MSME, if applicable
RequiredScan copy of Self certified copy of the document to establish legal status of the firm viz. Certificate of Incorporation issued under The Companies Act / The Limited Liability Partnership Act / Partnership deed etc. as applicable
RequiredForm 1: Letter of Bid – Technical Part
RequiredForm 2: Format for Bidder Information Sheet
RequiredForm 3B: Format of Bank Guarantee for Bid Security
RequiredForm 4: Format of Power of Attorney of designated Bid Signatory by sole bidder/ lead joint venture member
RequiredForm 5: Format of Declaration of conformance of the Bidder and the Facilities offered, to the specified eligibility requirement
RequiredForm 6: Format for Affidavit of Self certification regarding Local Content in line with PPP-MII order and MoP Order/DoT order
RequiredForm 7: Format of Power of Attorney by Each Member/ Partner of The Joint Venture in favour of Lead Member/ Partner
RequiredForm 8: Format of Joint Deed of Undertaking by the Joint Venture Partners/ Members
RequiredForm 9: Format for Details/ Data and Documentary Evidence in support of meeting the Qualification Requirement
RequiredForm 10: Format of Bought-out & Sub-contracted Items
RequiredForm 11: Format of Undertaking on Compliance of Terms & Conditions of the Bidding Documents including Scope of Work and other related requirements
RequiredForm 12: Format of Alternative, Deviations and Exceptions to the Provisions of RFB Document
RequiredForm 13: Format of Work Completion Schedule
RequiredForm 14: Format of Guarantee Declaration
RequiredForm 15: Format of Information regarding Ex-employees
RequiredForm 16: Format for Price Adjustment Data
RequiredForm 17: Format of Option for Initial Advance (either Interest Bearing Initial Advance or No Initial Advance) and Information for E-payment, PF details and declaration regarding Micro/Small & Medium Enterprises
RequiredForm 18: FORMAT OF Declaration for tax exemptions, reductions, allowances or benefits)
RequiredForm 19: Format of Bank Guarantee verification Check list
RequiredAttachment-4A : List of Special Maintenance Tools & Tackles included in bid price
RequiredAttachment-4B : List of Special Maintenance Tools & Tackles not included in bid price
RequiredForm 20: Format of Additional Information
RequiredForm 21: Format of Integrity Pact
RequiredAny other documents if required as per tender terms and conditions
Organizational chart including a list of Board of Directors/ Key Management Personnels
RequiredScan copy of duly signed and sealed all Tender Documents including Amendments, if any
RequiredScan copy of Vendor Registration from GUVNL and Its subsidiaries company viz. PGVCL/DGVCL/MGVCL/UGVCL/GETCO/GSECL
Scan copy of Duly Singed and Sealed Technical Specifications, GTP, Drawings and BIS License (wherever applicable) of all items as per BoQ of bidder and respective vendor
Scan copy of Notarized copy of Valid Type Test Report of all items as per BoQ
Eligibility Criteria
- ✓ Must have valid GUVNL vendor registration.
- ✓ Proven experience in underground cable installation and urban power infrastructure projects.
- ✓ Financial stability with minimum turnover as specified in tender documents.
- ✓ Submission of all required technical and financial documents.
| Criteria | Details |
|---|---|
| Tender Fee | Rs. 17,700 (non-refundable) |
| EMD | As specified in tender documents |
| Financial Qualification | Minimum average annual turnover of Rs. 10 crore over the last 3 years |
| Technical Qualification | Successful completion of similar projects with value > Rs. 20 crore |
| Certification | Valid ISO, BIS, or relevant quality certifications |
| Legal Status | Incorporation certificate, GST registration, PAN, and other statutory documents |
- Bidder must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government tender?
This tender involves a turnkey project for converting overhead LT lines into underground cable networks, including site survey, GIS mapping, asset tagging, installation, testing, and commissioning in Rajkot under the Gujarat Wire Free City Mission. The scope covers engineering, procurement, transportation, installation, and documentation, aiming to enhance urban power infrastructure.
Who is eligible to bid on this project?
Eligible bidders must have GUVNL vendor registration, proven experience in underground cable projects, and meet financial criteria such as minimum turnover and project completion history. They should also submit all required technical and financial documents, including GST, PAN, and certifications, as specified in the tender.
What are the key deadlines for submission?
The bid submission start date is 11-07-2026 at 06:00 AM, and the deadline is 06-08-2026 at 6:00 PM. The bid opening will be on 07-08-2026 at 11:00 AM. Bidders must ensure timely submission to avoid disqualification. All dates are strictly enforced as per the tender notice.
What technical standards must the project adhere to?
All materials and installation procedures must conform to BIS, IEC standards, and GUVNL guidelines. The cables should be UV resistant, flame retardant, and suitable for urban underground distribution. GIS mapping and asset tagging must integrate with GUVNL's Geo Urja platform for real-time asset management.
How is the evaluation of bids conducted?
Bids are evaluated based on technical competence (40%), cost competitiveness (30%), experience (20%), and compliance with specifications (10%). Bidders must meet minimum thresholds in each category. The process involves preliminary, technical, and price evaluations, with the highest scoring bids considered for award.