Custom Bid for Services - Handling Cleaning Maintenance providing Skilled SemiskilledUnskilled Manp
Marketing Division
Posted:
5 December 2024
Closed:
19 December 2024
GEM
Open State Governments & UT NPROCURE
Government Tender for Upgradation and Cleaning of Dahod Municipality Building
Progress
Issue07-Feb-2026, 3:30 pm
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,770
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
This government tender offers a significant opportunity for experienced contractors to participate in municipal cleaning and maintenance services for the Dahod Municipality Building in Gujarat. The project involves comprehensive sanitation, waste removal, and upkeep of approximately 7500 square meters across all premises, including toilets, terraces, internal roads, and external drainage systems. Funded under the 15th Finance Scheme (Tied) for 2020-21 to 2022-23, this initiative aims to enhance urban infrastructure and public health. Bidders must meet strict eligibility criteria, including registration, financial stability, and relevant experience. The project duration is 12 months, with an estimated value of INR 49,88,400. The tender process involves multiple evaluation stages, with deadlines set for bid submission, technical and commercial assessments, and contract award. This tender is ideal for municipal service providers, sanitation contractors, and facility management firms seeking to contribute to Gujarat’s urban development goals through government projects.
Scope Of Work
The scope of work includes:
- Daily engagement of skilled, semi-skilled, and unskilled labor for cleaning and sanitation.
- Maintenance of all floor premises, toilets, cooler areas, staircases, passages, terraces, internal roads, common plots, and external drainage.
- Scrubbing, sanitation, waste removal, and supply of all cleaning materials and equipment.
- Complete upkeep of approximately 7500 SMT area.
The process involves:
- Mobilization of workforce and equipment.
- Daily cleaning as per schedule.
- Waste collection and disposal.
- Regular inspection and quality assurance.
- Supply and replenishment of cleaning supplies.
Key deliverables include:
| Item | Specification |
|---|---|
| Area | Approx. 7500 SMT |
| Tasks | Sweeping, mopping, scrubbing, sanitation |
| Materials | All required cleaning supplies |
| Equipment | Brooms, mops, scrubbers, disinfectants |
| Reporting | Daily and weekly maintenance reports |
The contractor must ensure compliance with all municipal and environmental regulations, providing trained personnel and quality materials throughout the contract period.
Technical Specifications
The contractor must provide equipment and materials conforming to the following specifications:
| Parameter | Requirement |
|---|---|
| Area Coverage | Approx. 7500 SMT |
| Equipment | Modern scrubbers, disinfectant sprayers, waste bins |
| Materials | Eco-friendly cleaning agents, disinfectants |
| Workforce | Skilled, semi-skilled, unskilled personnel |
| Safety Standards | PPE, safety protocols as per government norms |
Sequential procedures include:
- Site assessment and workforce mobilization.
- Setup of cleaning stations and supply points.
- Daily cleaning and sanitation activities.
- Waste management and disposal.
- Regular reporting and quality checks.
All technical equipment and materials must meet BIS standards and be approved for municipal use.
Financial Requirements
The total estimated budget for this project is INR 49,88,400. The payment shall be made in installments based on milestones achieved, including mobilization, mid-term, and completion payments. The breakdown is as follows:
| Cost Component | Amount (INR) |
|---|---|
| Mobilization | 10% |
| Monthly Payments | 70% (equally distributed over 12 months) |
| Completion & Final | 20% |
Payment terms include submission of invoices along with work completion certificates, subject to approval by the designated authority. The bidder must demonstrate financial capability to sustain operations throughout the project duration.
Documents 17
BOQ.pdf
TENDER_DOCUMENT
Equipment Photos.pdf
TENDER_DOCUMENT
File GR-1.pdf
TENDER_DOCUMENT
File GR-2.PDF
TENDER_DOCUMENT
File-10.GR.pdf
TENDER_DOCUMENT
OTHER IMPORTANT-1.pdf
TENDER_DOCUMENT
OTHER IMPORTANT-2.pdf
TENDER_DOCUMENT
OTHER IMPORTANT-3.pdf
TENDER_DOCUMENT
SARATO.pdf
TENDER_DOCUMENT
SBD SECTION-1 TO 4.pdf
TENDER_DOCUMENT
SBD SECTION-5 TECHNICAL SPECIFICATION.pdf
TENDER_DOCUMENT
SBD SECTION-6 FORM OF BID.pdf
TENDER_DOCUMENT
SBD SECTION-7 BILL OF QUANTITIES.pdf
TENDER_DOCUMENT
SBD SECTION-7.1-Schedule-B.pdf
TENDER_DOCUMENT
SBD SECTION-8 SECURITIES AND OTHER FORMS.pdf
TENDER_DOCUMENT
SBD SECTION-9 DRAWING.pdf
TENDER_DOCUMENT
SBD SECTION-10 DOCUMENTS FURNISHED BY BIDDER.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration certificates including GST, EPF, ESI, and Labour License.
- ✓ Proven experience in municipal cleaning and maintenance projects.
- ✓ Financial stability with an average annual turnover of at least INR 15 lakhs in the last three years.
- ✓ Submission of all supporting documents such as ITR, work completion certificates, and anti-blacklisting declaration.
- ✓ Compliance with technical and safety standards, including ISO registration.
- ✓ No blacklisting or legal disputes pending.
| Qualification Requirement | Details |
|---|---|
| Registration Certificates | GST, EPF, ESI, Labour License |
| Financial Criteria | Minimum turnover of INR 15 lakhs/year |
| Experience | At least 2 similar projects completed |
| Supporting Documents | ITR, Work Certificates, Anti-blacklisting |
| Technical Standards | ISO Certification |
| Blacklisting Status | Clear, no pending disputes |
Bidding Process
Process Timeline
1. Preliminary Stage
19-02-2026 12:00
2. Commercial Stage
19-02-2026 12:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
1
Kindly Attach scan copy of Tender Fee in Form of D.D in Original.
Required 2
Kindly Attach scan copy of EMD in Form of D.D or F.D.R in Original.
Required 3
Kindly Attach scan copy of Registration Certificate.
Required 4
kindly attached Scan copy of All Supporting Documents as per Eligibility Criteria.
Required 5
kindly Attach scan copy of ITR last three years
Required 6
kindly Attach scan copy of Pan Card Registration
Required 7
kindly Attach scan copy of EPF Registration and EPF Challan as Per ELIGIBILITY Criteria
Required 8
kindly Attach scan copy of GST Registration and GST Chalan as per Eligibility criteria
Required 9
kindly Attach scan copy of Bank Solvency As Per Criteria
Required 10
kindly Attach scan copy of ESI Registration and ESI Challan as Per ELIGIBILITY Criteria
Required 11
kindly Attach scan copy of Average Annual turnover as Per ELIGIBILITY Criteria
Required 12
kindly Attach scan copy of Completed Work Form 3A as Per ELIGIBILITY Criteria
Required 13
kindly Attach scan copy of Anti-Blacklisting Information as PER SBD-Section1 Qualification Information Page No.44
Required 14
Kindly Attach Scan Copy of ISO Registration
Required 15
Kindly Attach Scan Copy of Labor License
Required 16
kindly Attach scan copy of Site Visit Certificate As Per Eligibility Criteria
Required 17
kindly Attach scan copy of invoice of machinery purchasing as per Eligibility Criteria.
RequiredForm - Tender Fee Form
1
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
1
Provide any proof of EMD Document
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this tender?
This tender aims to select qualified contractors for upgradation and daily cleaning of the Dahod Municipality Building, ensuring a hygienic, well-maintained municipal infrastructure. The scope includes sanitation, waste removal, and maintenance of approximately 7500 sqm across all premises, supporting urban development and public health initiatives.
Who is eligible to participate in this tender?
Eligible bidders must possess valid registration certificates (GST, EPF, ESI, Labour License), demonstrate experience in similar projects, and have a minimum annual turnover of INR 15 lakhs in the last three years. They must also submit all supporting documents, including ITR, work certificates, and anti-blacklisting declarations. Technical standards like ISO certification are preferred.
What are the key dates and deadlines for this tender?
The bid submission starts on 07-02-2026 at 15:30 and closes on 16-02-2026 at 18:00. The evaluation process occurs on 19-02-2026, with the contract expected to be awarded shortly after. Bidders should ensure timely submission to avoid disqualification.
What is the estimated value of this project?
The total estimated cost for the project is approximately INR 49,88,400, covering all cleaning, sanitation, and maintenance activities. Payment will be made in installments based on milestones, with detailed financial terms specified in the tender documents.
How can I obtain the tender documents and further information?
Tender documents are available for download from the official portal. Interested bidders should review all linked documents, including BOQ, technical specifications, and supporting forms. For clarifications or site visits, contact The Chief Officer, Dahod Nagarpalika at 9924291185. Ensure all submissions adhere strictly to the guidelines and deadlines.
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Documents 17
BOQ.pdf
TENDER_DOCUMENT
Equipment Photos.pdf
TENDER_DOCUMENT
File GR-1.pdf
TENDER_DOCUMENT
File GR-2.PDF
TENDER_DOCUMENT
File-10.GR.pdf
TENDER_DOCUMENT
OTHER IMPORTANT-1.pdf
TENDER_DOCUMENT
OTHER IMPORTANT-2.pdf
TENDER_DOCUMENT
OTHER IMPORTANT-3.pdf
TENDER_DOCUMENT
SARATO.pdf
TENDER_DOCUMENT
SBD SECTION-1 TO 4.pdf
TENDER_DOCUMENT
SBD SECTION-5 TECHNICAL SPECIFICATION.pdf
TENDER_DOCUMENT
SBD SECTION-6 FORM OF BID.pdf
TENDER_DOCUMENT
SBD SECTION-7 BILL OF QUANTITIES.pdf
TENDER_DOCUMENT
SBD SECTION-7.1-Schedule-B.pdf
TENDER_DOCUMENT
SBD SECTION-8 SECURITIES AND OTHER FORMS.pdf
TENDER_DOCUMENT
SBD SECTION-9 DRAWING.pdf
TENDER_DOCUMENT
SBD SECTION-10 DOCUMENTS FURNISHED BY BIDDER.pdf
TENDER_DOCUMENT