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Closed Open State Governments & UT NPROCURE

Government Tender for Upgrading APFC Panel & Power Sub-Station at Gandhinagar

Bid Publish Date

10-Jun-2025, 11:30 am

Bid End Date

20-Jun-2025, 10:30 am

EMD

₹39,800

Value

₹39,75,218

Location

GANDHINAGAR , GUJARAT
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Progress

Issue10-Jun-2025, 11:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 9

APFC PANEL ELECTRICAL POWER POWER PLANT ELECTRICAL BOARD POWER PROJECT POWER FACTOR PANEL APFC PANEL

This government tender offers an exclusive opportunity for qualified electrical contractors to upgrade APFC panels and power sub-station facilities at the Gandhinagar Sachivalaya Building. Managed by the Gujarat Roads and Buildings Department, this project aims to enhance electrical efficiency and safety within state government infrastructure. The tender involves detailed technical work, including panel upgrades, installation of new sub-station components, and comprehensive testing. With a project value of approximately Rs. 39.75 lakh and a bid validity of 120 days, it provides a strategic opportunity for experienced firms specializing in electrical systems, government projects, and sub-station works. Bidders must meet strict eligibility criteria, including experience, financial stability, and valid licenses. The process is conducted electronically via NPROCURE, with clear deadlines and documentation requirements. Successful completion will contribute significantly to Gujarat’s infrastructure development, ensuring reliable power supply for government operations.

Scope Of Work

The scope of work includes:

  • Upgrading existing APFC panels in Swarnim Sunkun 1 and 2 to improve power factor correction and electrical efficiency.
  • Installation and commissioning of new Power Plant Sub-Station within the Gandhinagar Sachivalaya complex.
  • Ensuring compliance with electrical safety standards and government regulations.
  • Testing and commissioning of all upgraded and new electrical systems.

The process involves:

  1. Site assessment and preparation as per tender guidelines.
  2. Removal of existing panels and equipment where necessary.
  3. Installation of new APFC panels as per annexure specifications.
  4. Integration of new sub-station components with existing electrical infrastructure.
  5. Final testing, commissioning, and handover to the department.

Deliverables include detailed reports, as-built drawings, and compliance certificates. The work must be completed within the specified completion period, adhering to quality and safety standards.

Specification Details
Power Capacity As per annexure documents
Voltage Level 415V / 33kV
Certification Must meet BIS standards
Technical Standards IEC 60076, IEC 60950
Warranty Period Minimum 12 months

Bidders should prepare a detailed technical proposal aligned with these specifications and submit all required documentation as per tender guidelines.

Technical Specifications

Electrical work specifications include:

  • APFC Panels complying with IEC standards, with specifications detailed in annexure documents.
  • Power sub-station components designed for 415V and 33kV systems.
  • Materials must be ISI or IEC certified.
  • Installation procedures to follow industry best practices.

Technical parameters:
plaintext
Voltage: 415V / 33kV
Power Capacity: As per annexure
Standards: IEC 60076, IEC 60950
Protection: IP54 or higher
Warranty: Minimum 12 months

The process involves:

  • Site assessment
  • Removal of existing panels
  • Installation of new panels and equipment
  • Testing and commissioning
  • Final inspection and certification

All technical activities must adhere to safety standards and quality assurance protocols as specified in the tender documents.

Financial Requirements

The estimated project cost is Rs. 39,75,217.59. Bidders should prepare a detailed financial proposal including:

Cost Element Amount (Rs.)
Tender Fee Rs. 1,500
EMD Rs. 39,800
Total Estimated Cost Rs. 39,75,217.59

Payment terms:

  • 10% advance on contract signing.
  • 40% during project execution as per milestones.
  • Remaining 50% after successful commissioning and acceptance.

Bidders must submit financial bids through the designated e-Procurement portal, ensuring compliance with tender guidelines and supporting documents for cost breakdowns and quotations.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Electrical

Authority & Contact

Officer Inviting Bids

Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,

Bid Opening Authority

Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,

Address

1st Floor, A Block, Patnagar Yojna Bhavan, Sector No 16, Gandhinagar.

Contact Details

[email protected]

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Documents 10

APFC Panel_annex_A.pdf

TENDER_DOCUMENT

APFC Panel_annexure_c.pdf

TENDER_DOCUMENT

APFC Panel_MEMORANDUM.pdf

TENDER_DOCUMENT

APFC Panel_PQ.pdf

TENDER_DOCUMENT

APFC Panel_sch_A.pdf

TENDER_DOCUMENT

APFC Panel_sch_B.pdf

TENDER_DOCUMENT

APFC Panel-DM.pdf

TENDER_DOCUMENT

APFC PanelSBD(ELECTRICAL)_19_05_2025.pdf

TENDER_DOCUMENT

GR AND GST LTR.pdf

TENDER_DOCUMENT

notice-5.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid Electrical Contractor License of appropriate class.
✓ Must possess valid G.S.T registration and PAN Card.
✓ Must submit a Demand Draft or FDR for EMD of Rs. 39,800, valid for at least 180 days.
✓ Should have a minimum of 5 years of experience in electrical panel upgrades and sub-station works.
✓ Demonstrate financial stability with an annual turnover of at least Rs. 47,70,261 for the last five financial years, supported by Chartered Accountant certificates.
✓ Submit valid registration certificates for electrical contractors and experience certificates for similar projects.

Qualification Criteria Minimum Requirement
Experience 5+ years in electrical works
Annual Turnover Rs. 47,70,261 or more (last 5 years)
Valid Licenses Electrical Contractor License, G.S.T, PAN
Financial Stability Bank solvency of 20% of tender value
Experience Proof Successful completion of similar projects with supporting documents

Bidders must meet all eligibility criteria to qualify for tender evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

20-06-2025 16:02

2. Commercial Stage

20-06-2025 16:10

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

Schedule of Dismantle Material

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly attach Scan copy of Tender fee [Only Demand Draft is Valid] The Date of Tender Fee (D.D.) Should be invariably on or after the date of NIT. D.D. For Tender Fee Issued before the date of NIT will be treated as Non Responsive.

Required
2

Kindly attach Scan copy of E.M.D. (Not Less than 180 Days) in FDR Form / Exemption Certificate / Demand Draft only

Required
3

Kindly attach Scan copy of Current Calendar Year Bank Solvency of 20 Percentage Amount put to tender of Nationalized / Schedule Bank Issued In 2025

Required
4

Kindly attach Scan copy of Valid PAN Card etc

Required
5

Kindly attach Scan copy of Valid Contractor Registration of Appropriate Class. (Electrical)- Mandatory

Required
6

kindly attach scan copy of Valid G.S.T number

Required
7

Kindly attach Scanned Copy of Valid Electrical Contractor License

Required
8

Upload scan copy of Declaration Letter of Bidder As per Annexure-A

Required
9

Upload scan copy of Form-3A issued by employer to substantiate successful experience of similar work as prescribed in pre-qualification Criteria.(If require attach agreement copy) As per Annexure-C (Similar work definition specified in Annexure-C) . ( Attach agreement copy with 3A for similar type Work)

Required
10

Bidder should have Annual financial turnover of Rs. 47702611.00 & more during the last 5 (five) financial years from current financial year,. The C.A. Audited Certificate of Annual Turnover for the last five financial year to be Submitted. During any one of the last five financial years, ending 31st March 2023 (Certificate of Chartered Accountant or other suitable documents to the satisfaction of Tender inviting Authority).

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The last date for submitting bids is 20th June 2025 at 4:00 PM. Bids submitted after this time will not be accepted. Ensure all documents are uploaded and finalized before the deadline.

What documents are required to qualify for this tender?

Eligible bidders must submit:

  • Tender fee demand draft
  • EMD in FDR or demand draft
  • Bank solvency certificate
  • Valid PAN and G.S.T registration
  • Electrical contractor license
  • Experience certificates for similar projects
  • Chartered Accountant audited financial statements showing turnover of at least Rs. 47,70,261 over last 5 years.
    All documents must be current, valid, and properly scanned as per tender instructions.
How can I participate in the online bidding process?

Bidders must register on the NPROCURE e-Procurement portal, obtain a valid Digital Signature Certificate (Class-III), and attend the free vendor training sessions available weekly. All bids must be uploaded electronically, with no physical submissions accepted. Follow the step-by-step guidelines provided on the portal for submission.

What are the technical specifications for the APFC panels?

The APFC panels should comply with IEC standards, with specifications detailed in annexure documents. They must support voltage levels of 415V / 33kV, have a minimum 12-month warranty, and be certified for safety and performance. Installation must follow industry best practices, with testing and commissioning as per outlined procedures.

What is the estimated project cost and payment terms?

The estimated cost is approximately Rs. 39.75 lakh. Payment will be made in installments: 10% advance, 40% during project execution, and 50% after successful commissioning. Bidders must submit detailed financial proposals through the portal, supported by appropriate documentation.

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