Government Tender for Bi-Annual Upkeep, Housekeeping & Cleaning Works at 220kV Barejadi S/S
Progress
This government tender offers a valuable opportunity for experienced contractors to provide bi-annual upkeep, housekeeping, and cleaning services at the 220kV Barejadi Substation in Gujarat. The project aims to maintain safety, cleanliness, and operational efficiency in a critical electrical infrastructure. Bidders must meet specific eligibility criteria, including technical and financial qualifications, and submit all required documents within the deadline. The tender process involves multiple evaluation stages, with awards based on technical competence and cost-effectiveness. This contract supports Gujarat's power sector development and safety standards, making it an ideal opportunity for electrical and maintenance firms seeking government projects. The project duration is 24 months, with a total estimated value of INR 10,12,161.82. Interested bidders should review the detailed scope, eligibility, and submission procedures to participate successfully.
Scope Of Work
The scope of work includes:
- Regular cleaning and housekeeping of the control room, office, store, and switchyard.
- Removal of grass, weeds, and anti-weeding treatment in the switchyard.
- Maintenance of electrical infrastructure to ensure safety and operational efficiency.
- Ensuring compliance with all safety and environmental standards.
The key deliverables are:
- Daily cleaning and sanitation
- Grass and weed removal as per schedule
- Maintenance of electrical equipment and surroundings
The process involves:
- Initial site assessment.
- Implementation of cleaning schedules.
- Regular monitoring and reporting.
- Immediate rectification of any safety hazards.
Specifications include:
| Parameter | Requirement |
|---|---|
| Cleaning Frequency | Bi-weekly in control areas, monthly in switchyard |
| Grass Removal | Every 15 days |
| Anti-Weeding Treatment | Quarterly |
| Safety Standards | Compliant with electrical safety norms |
All work must be performed by trained personnel equipped with appropriate tools and safety gear.
The contractor shall also ensure proper disposal of waste and adherence to environmental regulations.
Technical Specifications
The contractor must ensure all electrical and housekeeping works meet the following technical standards:
| Parameter | Specification |
|---|---|
| Electrical Safety | Compliant with IS 732-1989 standards |
| Tools & Equipment | Certified and well-maintained |
| Waste Disposal | Environmentally compliant procedures |
| Maintenance Schedule | As per manufacturer and safety norms |
Process to follow:
- Conduct initial assessment.
- Prepare detailed work plan.
- Execute cleaning and maintenance activities.
- Regular inspections and quality checks.
- Submit progress reports.
All electrical work must be carried out by licensed electricians, adhering strictly to safety protocols and standards.
Financial Requirements
The total estimated cost for the project is INR 10,12,161.82. The payment shall be released in installments based on milestones achieved:
| Payment Stage | Percentage | Amount (INR) |
|---|---|---|
| Contract initiation | 20% | 2,02,432.36 |
| Mid-term completion | 40% | 4,04,864.72 |
| Final completion | 40% | 4,04,864.72 |
Bidders must submit a refundable EMD of INR 20,000 and pay the tender fee of INR 1180. Payments are subject to satisfactory completion of each phase, verified through inspection and approval by the GETCO authority.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
06-10-2026 15:00:00
Document Download End
26-10-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹10,12,162
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
A M Dave
Bid Opening Authority
A M Dave
Address
GETCO Transmission Circle Office Nadiad
Contact Details
9925208550
Authority Records
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Documents 1
NTC-205-2026 Up keeping 220kV Barejadi SS.pdf
TENDER_DOCUMENT
Categories
5
Bidding Process
Process Timeline
26-10-2026 16:05
26-10-2026 16:10
26-10-2026 16:15
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
i Agree
User Defined Template-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - PRELIMINARY STAGE
TENDER FEE PAYMENT RECEIPT
RequiredEMD FEE PAYMENT RECEIPT
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - TECHNICAL STAGE
Registration document as Approved Contractor in Appropriate Class
RequiredWork completion certificate in Form No.3A (Experience Certificate as main contractor) only as Per Qualification Requirement
RequiredBank Solvency Certificate
RequiredGST Registration Number Documents
RequiredNature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership
RequiredProvident Fund Code Number Documents
RequiredPAN Number Document
RequiredIncome Tax Return, Profit Loss Accounts and Balance sheet of Last Three Financial Years
RequiredElectrical Contractor License
RequiredList of tools and tackles
RequiredFilling Annexure 1 to 8
RequiredDeclaration Of Conflict On Interest
RequiredDECLARATION FOR RELATIONSHIP WITH EMPLOYEE
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid registration as an approved contractor in the relevant class.
- ✓ Proof of work experience in electrical upkeep and housekeeping.
- ✓ Financial stability demonstrated through bank solvency certificates.
- ✓ Valid GST registration and PAN number.
- ✓ Submission of Income Tax Returns and Balance Sheets for the last three financial years.
- ✓ Valid Electrical Contractor License.
- ✓ List of tools and tackles available.
- ✓ Partnership deed or POA for firms.
- ✓ Provident Fund registration details.
| Qualification | Minimum Requirement |
|---|---|
| Experience | At least 2 similar projects completed in the last 3 years |
| Financial Turnover | Minimum of INR 5,00,000 annually |
| Certification | Valid electrical and safety licenses |
All documents must be current, valid, and verifiable.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for this tender?
The bid submission deadline is 26th October 2026 at 4:00 PM. Bidders must upload all required documents and complete the submission process before this time to be considered.
What documents are required to participate in this tender?
Participants must submit various documents, including tender fee receipt, EMD receipt, registration certificates, work experience certificates, bank solvency, GST registration, PAN, income tax returns, electrical contractor license, and declarations. All documents must be valid and verifiable.
How will the bids be evaluated?
Bids will be evaluated based on technical competence (50%), financial bid (30%), and past performance (20%). Minimum thresholds include 70% in technical evaluation and complete documentation. The most cost-effective and technically qualified bidder will be awarded the contract.
Is there any training available for bidders?
Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. These sessions cover tender procedures, document submission, and portal navigation, helping bidders prepare effectively.
What is the scope of work for this project?
The scope includes bi-annual upkeep, cleaning, grass removal, anti-weeding treatment, and safety maintenance at the control room, office, store, and switchyard of the 220kV Barejadi substation. The work ensures safe and efficient electrical operations in compliance with standards.