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Closed Open Multi-Sectoral NPROCURE

Government Tender for Upkeeping Central Office Building at Dahod - Works Contract

Bid Publish Date

09-Dec-2025, 6:45 pm

Bid End Date

17-Dec-2025, 6:05 pm

Value

₹67,60,682

Location

DOHAD , GUJARAT
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Progress

Issue09-Dec-2025, 6:45 pm
AwardPending
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Tender Type

Open

Sector

Multi-Sectoral

Tender Fee

₹2,400

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 3

TERRACE MISCELLANEOUS SERVICES

This government tender offers a unique opportunity for experienced contractors to undertake upkeep and maintenance of the Central Office Building at Dahod, Gujarat. The project involves comprehensive building maintenance, including cleaning, repairs, electrical, plumbing, and campus upkeep, ensuring a safe and functional government office environment. With an estimated value of approximately ₹67.6 lakh and a completion timeline of 12 months, the tender emphasizes transparency, quality, and timely execution. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to deadlines. The process involves multiple evaluation stages, culminating in the award to the most qualified bidder. This tender is ideal for reputed construction firms, facility management companies, and maintenance contractors seeking government projects in Gujarat.

Scope Of Work

The scope of work includes:

  • Upkeeping and maintenance of the Central Office Building at Dahod, covering:
    • Ground Floor to Terrace
    • Open Spaces
    • Toilets
    • Meeting Halls
    • Whole Campus
  • Specific tasks include cleaning, repairs, painting, electrical and plumbing works, landscaping, and campus cleanliness.

The process involves:

  1. Site assessment and planning.
  2. Procurement of materials and equipment.
  3. Execution of maintenance tasks as per specifications.
  4. Regular supervision and quality checks.
  5. Final inspection and handover.

Key deliverables:

  • Fully maintained and operational office building.
  • Clean and safe campus environment.
  • Compliance with safety and building standards.
Specification Details
Duration 12 months
Location Dahod, Gujarat
Estimated Cost ₹67,60,681.33
Completion Period 12 months
Tender Fee ₹2,400
Bid Validity 120 days

Bid Submission: Bidders must submit technical and financial proposals via the official e-Procurement portal, adhering to specified formats and deadlines.

Technical Specifications

Parameter Requirement
Building Area Approx. 5000 sq. meters
Maintenance Tasks Cleaning, painting, electrical, plumbing, landscaping
Materials As per specifications listed in the tender documents
Standards Compliance with local building codes and safety standards

Sequential process:

  1. Site inspection and assessment.
  2. Preparation of maintenance plan.
  3. Procurement of materials.
  4. Execution of maintenance activities.
  5. Inspection and quality assurance.
  6. Final handover and documentation.

Technical compliance is mandatory, with all activities adhering to approved standards and safety protocols.

Financial Requirements

The estimated project cost is approximately ₹67,60,681.33, which includes all materials, labor, and overheads. Bidders must submit a bid that covers detailed cost breakdowns, including:

Cost Component Amount
Material As per tender specifications
Labour As per applicable wages
Equipment As required
Miscellaneous Contingencies and overheads

Payment terms are structured as:

  • 30% advance upon contract signing.
  • 40% during mid-term inspection.
  • 30% upon successful completion and approval.

Bidders should ensure their financial proposals are competitive and compliant with the tender guidelines.

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Item Category

Miscellaneous Services

Authority & Contact

Officer Inviting Bids

Executive Engineer, Dahod (R & B) Division, Dahod

Bid Opening Authority

Superintending Engineer, Vadodara (R & B) Circle, Vadodara

Address

Kothi, West Wing, Vadodara-390001

Contact Details

[email protected]

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Documents 7

ONLINE_NOTICE_Upkeeping.pdf

TENDER_DOCUMENT

Tender-category C.pdf

TENDER_DOCUMENT

GENERAL CONDITION.pdf

TENDER_DOCUMENT

BOQ - Upkeeping to Central Office Dahod.pdf

TENDER_DOCUMENT

Specification Index.pdf

TENDER_DOCUMENT

Specifications.pdf

TENDER_DOCUMENT

GRs.pdf

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration with relevant government authorities including GST, Income Tax, Labour Laws, Employees Provident Fund, and Employees State Insurance.
✓ Must submit scanned copies of Tender Fee, EMD, current bank solvency (not less than 20% of estimated cost), PAN, and GST registration.
✓ Proven experience in building maintenance or similar government projects within the last 3 years.
✓ Demonstrate positive profit margins in the last three financial years with positive cash flow.

Qualification Minimum Requirement
Tender Fee Proof of payment
EMD Valid EMD document
Bank Solvency Not less than 20% of ₹67,60,681.33
Income Tax PAN and latest returns
Experience Past projects with government or reputed agencies
Financial Stability Positive profit in last 3 years

✓ Bidders must also provide relevant licenses, past contract details, and technical certifications as per tender specifications.

Bidding Process

Process Timeline

1. Preliminary Stage

18-12-2025 12:05

2. Technical Stage

18-12-2025 12:10

3. Commercial Stage

18-12-2025 12:15

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Additional Information by the Bidder

User Defined Template-Standard

Required

COMPLETED PAST CONTRACTS

User Defined Template-Standard

Required

Confirmation of Bidder

User Defined Template-Standard

Required

Commercial

Percentage Price Bid - Dynamic

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

001-Upload Scan copy of Tender Fee

Required
2

002-Upload scan copy of EMD

Required
3

003-Upload Scan copy of current Calander year valid Bank Solvency (Not less than 20 percent of Estimated Amount put to tender) of Nationalized / Scheduled Bank issued in current calendar year 2025 only.

Required
4

004-Upload Scan copy of Permanent Account Number issued by Income Tax Department.

Required
5

005-Upload Scan copy of G.S.T. Registration Certificate

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Stage

1

001-Upload Scan copy of the Bidder registered with the Income Tax Department, GST (Central Board of Indirect Taxes and Customs) and also be registered under the Labour Laws (Copy of Past Labour License of any work), Employees Provident Fund Organisation, Employees State Insurance Corporation Proof thereof should be furnished, Establishment Certificate Registration Certificate, the certificate under the Companies Act, 1956 or companies registered under Companies Act 2013.

Required
2

002-Upload Scan copy of filed upto date dues of GST/ Sales/ Service Tax/ Income Tax Returns of relevant period with relevant proof in support.

Required
3

003-Upload Scan copy of Form 3A as per Tender Documents section -2 Instruction to the bidders Para 2(f)

Required
4

004-Upload Scan copy of Annual Turn Over C.A. Certificate Last three years 2022-23, 2023-24 and 2024-25 (bidder also must note that Profit before tax should be positive in last 3 (three) Financial Years. The Bidder shall not be a loss making firm or with negative cash flow during the last 3 (three) financial Years.

Required
5

005-Submit copy of other necessary documents, if any.

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 17th December 2025 at 18:05. Bidders must upload all required documents and proposals before this time to be considered.

What documents are required for the preliminary stage?

For the preliminary stage, bidders must submit:

  • Tender Fee proof
  • EMD proof
  • Current bank solvency certificate (not less than 20% of estimated cost)
  • PAN card
  • GST registration certificate.
    All documents must be scanned and uploaded as per instructions.
How will the technical evaluation be conducted?

Technical evaluation will assess:

  • Eligibility criteria compliance
  • Past project experience
  • Financial stability
  • Technical certifications
  • Completeness of submitted documents
    Bidders scoring at least 70% will qualify for financial bid opening.
Can I participate without prior experience in government projects?

Participation requires relevant experience in building maintenance or similar government projects within the last 3 years. Evidence of successful past projects and technical certifications is mandatory.

What is the estimated project value?

The estimated project cost is approximately ₹67,60,681.33. Bidders should prepare their financial proposals accordingly, ensuring competitiveness and compliance with the tender guidelines.

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