Government Tender for Upkeeping of Circuit and Rest Houses at R & B Div. Vyara
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
11 Months
Currency Type
Single
Categories
2
This government tender offers a unique opportunity for experienced service providers to manage upkeep, cleaning, toilet material supply, and laundry services at Circuit and Rest Houses in Vyara, Gujarat. Organized by the Tapi Division under the Department of Roads and Buildings, Gujarat, the project aims to ensure hygienic and well-maintained guest accommodations for government officials. The tender involves comprehensive service delivery, requiring bidders to meet strict eligibility criteria, including valid registration, experience, and financial guarantees. The process is conducted electronically via the NPROCURE portal, with detailed evaluation based on technical expertise, quality, and cost competitiveness. The contract duration is 11 months, with a bid submission deadline of October 3, 2025. This opportunity is ideal for companies specializing in sanitation, housekeeping, and laundry services seeking to expand their portfolio in government projects in Gujarat.
Scope Of Work
The scope of work includes:
- Providing cleaning services for Circuit House and Rest House premises.
- Supplying toilet materials such as soaps, disinfectants, and sanitary supplies.
- Managing laundry services for guest linens and towels.
- Maintaining hygiene and sanitation standards as per government guidelines.
The process involves:
- Mobilizing necessary staff and materials before the contract start date.
- Daily cleaning and sanitation of guest rooms, common areas, and washrooms.
- Regular supply of toilet and cleaning materials.
- Laundry collection, washing, drying, and distribution.
- Ensuring compliance with safety and health regulations.
| Key Deliverables | Specifications |
|---|---|
| Cleaning frequency | Daily, with periodic deep cleaning |
| Toilet materials | Approved quality, supplied as per list |
| Laundry services | Linen, towels, and guest clothing |
| Hygiene standards | As per government norms |
The contractor must ensure timely delivery, quality standards, and proper documentation of services provided.
Technical Specifications
The contractor shall ensure:
- Use of eco-friendly cleaning agents.
- Adequate staffing with trained personnel.
- Use of modern cleaning equipment.
- Laundry machines capable of handling the volume of linens.
- Compliance with safety standards.
Technical parameters include:
| Equipment | Specifications |
|---|---|
| Washing machines | Capacity of at least 10 kg |
| Disinfectant dispensers | Automatic, calibrated |
| Cleaning tools | Eco-friendly, durable |
Sequential procedures:
- Staff deployment and training.
- Setup of cleaning and laundry stations.
- Regular monitoring and quality checks.
- Reporting and documentation.
All technical activities must adhere to the guidelines specified in the tender documents.
Financial Requirements
The estimated budget for this project is not specified, but the financial bid should include a detailed cost breakdown covering labor, materials, laundry, and miscellaneous expenses. The payment will be made as per the agreed schedule, based on monthly or milestone basis. The bidder must submit a competitive bid with the following components:
| Cost Component | Details |
|---|---|
| Labor charges | As per minimum wages |
| Material costs | Approved suppliers |
| Laundry expenses | Per kg basis |
| Miscellaneous | Transportation, supervision |
The total bid amount should be inclusive of all taxes and applicable charges. Payment terms will be specified in the contract agreement, with monthly payments subject to satisfactory service delivery.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Executive Engineer,Tapi (R & B) Division,Vyara
Bid Opening Authority
Executive Engineer,Tapi (R & B) Division,Vyara
Address
Jill SevaSadan, Block No.10, 2nd Floor, at. Panwadi, Ta.Vyara, Dist.: Tapi–394650, Contact no.02626-220419
Contact Details
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Documents 2
TENDER CANDITION.pdf
TENDER_DOCUMENT
BOQ-MATERIALS...pdf
TENDER_DOCUMENT
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Eligibility Criteria
✓ Must have valid registration and license for facility maintenance services.
✓ Experience in providing cleaning, sanitation, and laundry services for government or large institutional facilities.
✓ Submission of EMD in the form of FDR valid for 180 days.
✓ Payment of tender fee of ₹1500 via demand draft.
✓ Submission of copies of PAN card and GST registration certificate.
✓ Proven track record with at least one similar project completed in the last 3 years.
✓ Compliance with all statutory and safety regulations.
| Financial & Qualification Requirements | Details |
|---|---|
| Minimum annual turnover | ₹10 lakh |
| Experience in similar projects | At least 1 project of similar nature |
| EMD amount | ₹10,000 |
| Validity of bid offer | 120 days |
The bidder must fulfill all criteria to qualify for the tender process.
Bidding Process
Process Timeline
04-10-2025 12:00
04-10-2025 12:05
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commerical
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Regi.Certi of Approved Contractor “E1” Class & above For all Work.
RequiredEMD in From of FDR (180 Days) ( Exemption certificate Not Valid)
RequiredDD For Tender fee
Requiredcopy of pan card & GST Registration Certificate
RequiredExperience of Similar Nature of work
Requiredગુમાસ્તાધારા સર્ટીફિકેટ / વ્યાપાર નોંધણીનું પ્રમાણપત્ર તાપી/સુરત/નવસારી/વલસાડ/ડાંગ જીલ્લાનું હોવું જોઈએ.
RequiredOther required Documents, as per mention in tender condition
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this government tender?
The scope includes cleaning services, supply of toilet materials, and laundry work at Circuit and Rest Houses in Vyara. Bidders must ensure daily sanitation, supply quality toiletries, and handle linen laundry, adhering to government hygiene standards.
What are the eligibility criteria to participate in this tender?
Eligible bidders must have valid registration, experience in similar services, EMD in FDR form for 180 days, PAN and GST registration, and a minimum annual turnover of ₹10 lakh. They must also submit all required documents as specified.
How can I submit my bid for this tender?
Bids must be submitted electronically via the NPROCURE portal before the deadline of October 3, 2025, 6:00 PM. Physical bids are not accepted. Ensure all documents, including tender fee and EMD, are uploaded as per instructions.
What is the evaluation process for this tender?
Evaluation is based on technical competence (50%), quality methodology (20%), and cost (30%). Bidders must meet minimum thresholds, and the final award will consider overall scores, emphasizing quality and experience.
What are the key dates and deadlines I should be aware of?
Key dates include bid start on 25-09-2025, bid submission deadline on 03-10-2025, and evaluation on 04-10-2025. Bids must be submitted before 6:00 PM on October 3, 2025 to be considered.
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Documents 2
TENDER CANDITION.pdf
TENDER_DOCUMENT
BOQ-MATERIALS...pdf
TENDER_DOCUMENT