Open State Governments & UT NPROCURE

Government Tender for Upkeeping & Cleaning of Jilla Seva Sadan Building at Khambhaliya

Bid Publish Date

13-Nov-2025, 7:00 pm

Bid End Date

28-Nov-2025, 6:00 pm

Value

₹24,26,594

Location

DEVBHUMI DWARKA , GUJARAT

Progress

Issue13-Nov-2025, 7:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

NON CLINICAL SERVICE OTHER SERVICE CLEANING WORK HOUSEKEEPING SERVICES SERVICES FACILITY MANAGEMENT HOSPITALITY SERVICE ACCOMMODATION

This government tender offers a valuable opportunity for experienced service providers to undertake upkeeping and cleaning services at the Jilla Seva Sadan Building in Khambhaliya, Gujarat. The project involves comprehensive sanitation, waste management, and maintenance activities over a 12-month period, with an estimated cost of INR 24.26 lakh. Bidders must meet strict eligibility criteria, submit all required documents, and adhere to specified timelines. The tender process includes preliminary and commercial evaluations, with a focus on quality, experience, and cost-effectiveness. Participating in this tender enables companies to secure a government contract in the public sector, contributing to improved civic infrastructure and community services. Download the detailed tender documents, prepare your bid accordingly, and ensure compliance to win this lucrative opportunity in Gujarat’s government service sector.

Scope Of Work

The scope of work includes:

  • Regular cleaning and sanitation of the Jilla Seva Sadan Building and campus area
  • Maintenance of hygiene standards as per government guidelines
  • Waste disposal and management
  • Upkeep of building interiors and exteriors
  • Ensuring safety and compliance with environmental regulations

The process involves:

  1. Submission of bid documents including tender fee and EMD
  2. Evaluation of technical and financial proposals
  3. Contract award to the successful bidder
  4. Execution of cleaning services over a period of 12 months
Key Specifications Details
Estimated Cost INR 24,26,593.68
Completion Period 12 months
Location Khambhaliya, Devbhoomi Dwarka
Service Category Housekeeping & Cleaning
Tender Fee INR 1500
EMD As specified in tender notice

Key deliverables include timely cleaning, waste management, and compliance with safety standards. Bidders must provide all required documentation and certificates as specified in the tender notice.

Technical Specifications

The service provider must ensure:

Parameter Specification
Cleaning Frequency Daily cleaning of all designated areas
Waste Disposal Proper segregation and disposal as per regulations
Equipment Use of approved cleaning equipment and eco-friendly products
Safety Standards Compliance with safety protocols for staff and premises
Staff Qualification Trained and certified housekeeping personnel

Sequential process:

  1. Preparation of cleaning schedule
  2. Deployment of trained staff
  3. Regular supervision and quality checks
  4. Reporting and documentation of services rendered

Technical compliance is mandatory to ensure quality and safety standards are maintained throughout the contract duration.

Financial Requirements

The estimated project cost is INR 24,26,593.68. Bidders must submit a bid that includes:

Cost Component Amount (INR)
Tender Fee 1500
Earnest Money Deposit (EMD) As specified in tender notice
Total Estimated Cost 24,26,593.68

Payment terms include:

  • 10% advance upon contract signing
  • Monthly payments based on performance and compliance
  • Final payment after completion and acceptance

Bidders should prepare detailed financial proposals aligning with these terms and submit all required financial documents along with their bid.

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Eligibility Criteria

✓ Must have valid registration and licenses for providing cleaning and housekeeping services.
✓ Proven experience in executing government or large-scale cleaning projects.
✓ Financial stability demonstrated through recent financial statements.
✓ Submission of all required documents, including tender fee and EMD, as specified.

Qualification Criteria Details
Experience Minimum 3 years in cleaning services
Financial Turnover Minimum INR 10 lakh in last fiscal year
Certification Valid GST registration and service licenses
Document Submission Scan of tender fee, EMD, and other required documents

Critical points: Bidders must meet all eligibility requirements and submit complete documentation to qualify for evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

29-11-2025 12:00

2. Commercial Stage

29-11-2025 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Upkeeping of Cleaning of Jilla Seva sadan Building

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan for Tender Fee and emd

Required
2

Scan as per tender Notice

Required
3

Scan as per tender Details

Required
4

Scan other Documents

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this government tender?

The scope includes daily cleaning, sanitation, waste management, and maintenance of the Jilla Seva Sadan Building and campus area at Khambhaliya. Bidders must ensure compliance with safety and environmental standards, providing quality housekeeping services throughout the 12-month contract period.

What are the eligibility criteria for participating in this tender?

Eligible bidders must have valid licenses, experience in government or large-scale cleaning projects, financial stability, and submit all required documents including tender fee, EMD, and certifications. Detailed criteria include minimum experience of 3 years and a minimum financial turnover of INR 10 lakh.

How can I submit my bid for this tender?

Bids must be submitted online through the official e-procurement portal before the deadline of 28-11-2025. Ensure all mandatory documents, including tender fee and EMD, are uploaded correctly. Follow the step-by-step submission instructions available on the portal.

What are the key dates and deadlines I should be aware of?

Important dates include bid opening on 29-11-2025 at 12:00, bid submission deadline on 28-11-2025 at 18:00, and evaluation completion by 29-11-2025. Bidders should adhere strictly to these timelines to avoid disqualification.

Who can I contact for queries related to this tender?

For assistance, contact the Executive Engineer, Devbhoomi Dwarka (R&B) Division, Khambhalia at 02833234719. All queries should be made within the stipulated query window and through official communication channels.