Open State Governments & UT NPROCURE

Government Tender for Upkeeping and Cleaning of Quarter Buildings & Campus at Khambhaliya

Bid Publish Date

14-Nov-2025, 1:00 pm

Bid End Date

28-Nov-2025, 6:00 pm

Value

₹24,22,400

Location

DEVBHUMI DWARKA , GUJARAT

Progress

Issue14-Nov-2025, 1:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 8

NON CLINICAL SERVICE OTHER SERVICE CLEANING WORK HOUSEKEEPING SERVICES SERVICES FACILITY MANAGEMENT HOSPITALITY SERVICE ACCOMMODATION

This government tender offers a valuable opportunity for experienced facilities management companies to provide upkeeping and cleaning services for quarter buildings and campus areas at Khambhaliya, Gujarat. Managed by the Devbhoomi Dwarka Division, the project involves comprehensive sanitation, maintenance, and landscaping services over a period of 12 months, with an estimated value of INR 24,22,400.16. Bidders must meet strict eligibility criteria, including technical experience, financial stability, and compliance with safety standards. The tender process includes detailed evaluation stages, requiring submission of necessary documents, bid fees, and EMD. This contract aims to enhance the hygiene and upkeep of government residential and campus facilities, ensuring a clean, safe, and well-maintained environment. It is ideal for reputed cleaning and facilities management firms seeking to contribute to government infrastructure development in Gujarat. The process emphasizes transparency, competitiveness, and adherence to government norms, providing a strategic opportunity for qualified bidders to secure a government contract in the facilities management sector.

Scope Of Work

• Provide comprehensive cleaning and maintenance services for quarter buildings and campus areas at Khambhaliya.
• Ensure regular sanitation, garbage disposal, and pest control.
• Maintain cleanliness of floors, walls, windows, and external surfaces.
• Upkeep of landscaping and surrounding infrastructure.
• Adhere to safety and environmental standards specified in tender documents.

• The process includes:

  1. Submission of bid documents before the deadline.
  2. Evaluation of tender fee, EMD, and documents.
  3. Technical and financial assessment.
  4. Awarding of contract to the successful bidder.
Key Specifications Details
Estimated Cost INR 24,22,400.16
Completion Period 12 months
Tender Fee INR 1500
Document Download End Date 28-11-2025

• Bidders must ensure compliance with all technical and safety standards as per tender guidelines.
• The contractor shall be responsible for providing all labor, equipment, and materials necessary for the scope of work.

Technical Specifications

Parameter Specification
Cleaning Equipment Modern, eco-friendly machinery
Staff Qualification Trained and certified personnel
Work Schedule Daily cleaning with weekly deep cleaning
Safety Standards Compliant with local safety regulations

The contractor shall follow the detailed specifications provided in the tender documents, including the use of environmentally safe cleaning agents and adherence to safety protocols. The process involves initial site assessment, deployment of trained staff, and routine inspections to ensure quality standards are maintained throughout the contract period.

Financial Requirements

The estimated project cost is INR 24,22,400.16, which includes all labor, materials, equipment, and overheads. The tender fee is INR 1500, payable during bid submission. The Earnest Money Deposit (EMD) amount is specified in the tender notice and must be submitted along with the bid. Payment terms are aligned with project milestones, with an initial advance upon contract signing and subsequent payments based on work completion and approval. The successful bidder will be required to furnish a performance security as per government norms. Bidders should prepare a detailed financial proposal including breakdowns for labor, materials, and miscellaneous expenses, ensuring transparency and competitiveness.

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Eligibility Criteria

✓ Must have valid registration and licenses for cleaning and facilities management services.
✓ Proven experience in executing similar government or large-scale cleaning projects.
✓ Financial stability with a minimum average annual turnover of INR 50 lakhs over the past three years.
✓ Submission of all required documents including tender fee, EMD, and relevant certifications.

Qualification Criteria Minimum Requirement
Experience At least 3 years in cleaning services
Turnover INR 50 lakhs annually
Certification Valid GST registration, Labour compliance certificates
Document Submission All documents as specified in tender notice

✓ The bidder must not have any pending legal cases or violations related to previous contracts.
✓ The bidder should possess the necessary technical manpower and equipment.

Bidding Process

Process Timeline

1. Preliminary Stage

29-11-2025 12:00

2. Commercial Stage

29-11-2025 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Upkeeping of Cleaning of Various Types of Quarter Building

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Scan for Tender Fee and emd

Required
2

Scan as per tender Notice

Required
3

Scan as per tender Details

Required
4

Scan other Documents

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of work for this government tender?

The scope includes comprehensive cleaning and maintenance of quarter buildings and campus areas at Khambhaliya, Devbhoomi Dwarka. Services involve sanitation, garbage disposal, pest control, landscaping, and external surface cleaning, ensuring a hygienic environment. The contractor must adhere to safety standards and provide all necessary manpower and equipment as detailed in the tender documents.

What are the eligibility criteria to participate in this tender?

Eligible bidders must have valid registration and licenses, proven experience in similar projects, and a minimum annual turnover of INR 50 lakhs over the last three years. Submission of all required documents, including tender fee, EMD, and certifications, is mandatory. The bidder must also demonstrate compliance with safety and environmental standards and possess the necessary technical manpower.

How is the evaluation process conducted?

Evaluation is based on technical competence (40%), financial competitiveness (30%), experience (20%), and compliance with specifications (10%). Bidders must meet minimum thresholds in each category. The process involves site assessments, review of past performance, and financial analysis. The highest scoring eligible bidder will be awarded the contract.

What are the key deadlines for this tender?

The bid submission deadline is 28-11-2025 at 18:00. The evaluation process will occur on 29-11-2025, with preliminary and commercial evaluations scheduled for 12:00 and 12:05 respectively. The contract award will follow post-evaluation, with final signing expected shortly after the process completes.

How can I obtain the tender documents and further information?

Tender documents are available for download from the official portal via provided links. For queries, contact the designated officer, Executive Engineer, Devbhoomi Dwarka (R&B) Division, at 02833234719. Ensure all documents are submitted before the deadline, and review the detailed tender notice for comprehensive instructions and requirements.