Government Tender for Upkeeping and Cleaning Services at Botad District Buildings
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
9
This government tender offers an excellent opportunity for experienced service providers to secure a contract for upkeeping and cleaning services at government buildings in Botad district. The project involves comprehensive housekeeping, sanitation, and maintenance of the Rest House and Sub Division Office Building, with a project value of approximately ₹25.14 lakh. Bidders must meet eligibility criteria, including technical experience and financial stability, and submit their bids electronically via the official portal before the deadline of 28th April 2025. The tender process emphasizes transparency, quality standards, and timely delivery, making it ideal for companies specializing in government sector cleaning and facilities management. Successful bidders will contribute to maintaining hygienic, well-maintained government premises, ensuring a conducive environment for public service activities.
Scope Of Work
The selected contractor will be responsible for providing comprehensive housekeeping and cleaning services for the Rest House and Sub Division Office Building at Botad. Key deliverables include:
- Daily cleaning and sanitation of all indoor and outdoor areas
- Waste disposal and waste management
- Maintenance of cleanliness in restrooms, corridors, offices, and surrounding premises
- Supply of cleaning materials and equipment
The process involves:
- Site inspection and assessment
- Submission of technical and financial bids
- Contract award and signing
- Implementation of cleaning schedule
- Regular monitoring and quality checks
| Service Component | Specifications |
|---|---|
| Cleaning Frequency | Daily, as per schedule |
| Equipment Required | Vacuum cleaners, mops, disinfectants |
| Staff Requirements | Trained housekeeping staff |
| Quality Standards | Adherence to government hygiene norms |
Important: The contractor must ensure compliance with all safety and environmental regulations and provide proof of necessary certifications and experience.
Technical Specifications
The contractor shall utilize standard cleaning equipment including vacuum cleaners, mops, disinfectants, and waste disposal bins. The cleaning agents must comply with environmental standards and safety norms. The process includes:
- Initial assessment of the site
- Deployment of trained staff
- Regular cleaning rounds as per schedule
- Use of eco-friendly cleaning products
- Periodic quality audits
| Parameter | Specification |
|---|---|
| Cleaning Frequency | Daily and as specified |
| Equipment | Standard industrial-grade cleaning tools |
| Staff Qualification | Trained in hygiene and safety protocols |
| Compliance | Adherence to government health and safety standards |
The process ensures minimal disruption to ongoing government activities while maintaining high standards of cleanliness.
Financial Requirements
The total estimated cost for the project is ₹25,14,456. The financial bid should include a percentage rate for services, with the minimum bid security deposit of ₹26,000. Payment terms are structured as follows:
- 30% advance upon contract signing
- 40% after mid-term review
- 30% upon completion and approval
| Cost Component | Amount (INR) |
|---|---|
| Estimated Cost | 2,514,456 |
| Bid Security (EMD) | 26,000 |
| Payment Schedule | As per milestones |
Bidders must submit a detailed financial proposal, including all applicable taxes and levies, ensuring transparency and compliance with government procurement norms.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
HouseKeeping Services
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER R AND B DIVISION BOTAD
Bid Opening Authority
EXECUTIVE ENGINEER R AND B DIVISION BOTAD
Address
JILLA SEVA SADAN C WING 2 FLOOR KHAS ROAD BOTAD
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 7
1 SBD BOOKS.pdf
TENDER_DOCUMENT
2 SCHEDUL B.pdf
TENDER_DOCUMENT
3 ITEM SPECIFICATION.pdf
TENDER_DOCUMENT
4 SARTO.pdf
TENDER_DOCUMENT
5 NIT.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
1 GR FILE.pdf
TENDER_DOCUMENT
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have proven experience in providing housekeeping services to government or large institutional clients.
✓ Must possess valid registration and licenses as per local laws.
✓ Must submit technical documents as specified, including proof of previous similar projects.
✓ Financial stability demonstrated through recent financial statements.
| Qualification Criteria | Details |
|---|---|
| Minimum Experience | 3 years in housekeeping services |
| Minimum Turnover | ₹10,00,000 in the last fiscal year |
| Bid Security Deposit | ₹26,000 (to be submitted along with bid) |
| Technical Documentation | Certificates, experience letters, licenses |
Note: Bidders must meet all eligibility requirements to qualify for the tender process.
Bidding Process
Process Timeline
28-04-2025 16:00
28-04-2025 16:05
Required Forms
TECHNICAL
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
FINANCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - TECHNICAL STAGE
[1] AS PER NIT
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 28th April 2025 at 14:00 hours. Bidders must upload all required documents and bids before this time to be considered.
What documents are required for technical qualification?
Bidders must submit all documents as per the tender notice, including proof of experience, licenses, and technical certifications. Specifically, [1] AS PER NIT is mandatory for technical evaluation.
How can I participate in the online bidding process?
Participants need a legally valid Digital Certificate issued by a licensed Certifying Authority of India. Bidders should attend the free vendor training camp organized every Saturday at (n)code solutions, Ahmedabad, and follow instructions on the nProcure portal for submission.
What is the estimated project cost and security deposit?
The estimated cost is ₹25,14,456, with an earnest money deposit (EMD) of ₹26,000 required at the time of bid submission. The EMD ensures bid security and compliance.
Who is the contact person for queries related to this tender?
All queries can be directed to Executive Engineer, R and B Division, Botad at [email protected] or via phone at +91-79-40007517. Support is also available from the nProcure support team.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 7
1 SBD BOOKS.pdf
TENDER_DOCUMENT
2 SCHEDUL B.pdf
TENDER_DOCUMENT
3 ITEM SPECIFICATION.pdf
TENDER_DOCUMENT
4 SARTO.pdf
TENDER_DOCUMENT
5 NIT.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
1 GR FILE.pdf
TENDER_DOCUMENT