Government Tender for Upkeeping and Cleaning Services at Botad Residency & Campus
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
9
This government tender offers an excellent opportunity for experienced facilities management and housekeeping companies to provide Upkeeping and Cleaning Services at the Government Residency and Campus in Botad district. Organized by the Roads and Buildings Department of Gujarat, the project emphasizes quality, compliance, and timely delivery. Bidders must meet strict eligibility criteria, submit detailed technical and financial proposals, and adhere to the specified deadlines. The project scope includes daily sanitation, waste management, deep cleaning, and landscape maintenance over a 12-month period, with an estimated value of INR 25,14,096. The tender process involves transparent evaluation stages, ensuring fair competition and awarding to the most qualified bidder. This opportunity is ideal for firms seeking government contracts in Gujarat, committed to high standards of hygiene, safety, and environmental sustainability.
Scope Of Work
The scope of work includes providing comprehensive Upkeeping and Cleaning Services at the Government Residency Kapalidhar and Campus Area in Botad district. Key deliverables include:
- Daily cleaning and sanitation of residential and campus premises
- Maintenance of hygiene standards in all common areas
- Waste disposal and management
- Periodic deep cleaning and pest control
- Upkeep of landscaping and outdoor areas
The process involves:
- Site assessment and preparation
- Deployment of trained housekeeping staff
- Regular supervision and quality checks
- Reporting and documentation of services
| Service Component | Specifications |
|---|---|
| Cleaning Frequency | Daily and weekly as per schedule |
| Equipment Used | Modern cleaning tools and eco-friendly products |
| Staff Qualifications | Trained, uniformed, and verified personnel |
| Quality Standards | Adherence to government hygiene norms |
All bidders must ensure compliance with local environmental and safety regulations, and submit detailed work plans along with their bids.
Technical Specifications
The service provider must use eco-friendly cleaning agents and modern equipment conforming to government standards. The technical parameters include:
| Parameter | Specification |
|---|---|
| Cleaning Equipment | Modern vacuum cleaners, scrubbers, and mops |
| Cleaning Agents | Approved eco-friendly and biodegradable products |
| Staff Ratio | Minimum 1 supervisor per 10 workers |
| Service Frequency | Daily cleaning, weekly deep cleaning |
Sequential procedures involve:
- Initial site inspection
- Deployment of trained staff
- Regular supervision and quality audits
- Feedback and corrective actions
All technical staff must possess valid training certificates and adhere to safety protocols.
Financial Requirements
The estimated project cost is INR 25,14,096. The financial bid should include a percentage rate for services, with detailed breakdowns:
| Cost Element | Amount (INR) |
|---|---|
| Basic Service Charges | To be quoted by bidder |
| Taxes | As applicable |
| Total Estimated Cost | INR 25,14,096 |
Payment terms include:
- 30% advance upon contract signing
- Remaining payments based on monthly milestones
- Final settlement after project completion and approval
Bidders must submit financial proposals in sealed envelopes as per tender guidelines.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
HouseKeeping Services
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER R AND B DIVISION BOTAD
Bid Opening Authority
EXECUTIVE ENGINEER R AND B DIVISION BOTAD
Address
JILLA SEVA SADAN C WING 2 FLOOR KHAS ROAD BOTAD
Contact Details
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Documents 7
1 SBD BOOKS.pdf
TENDER_DOCUMENT
2 SCHEDUL B.pdf
TENDER_DOCUMENT
3 ITEM SPECIFICATION.pdf
TENDER_DOCUMENT
4 SARTO.pdf
TENDER_DOCUMENT
5 NIT.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
1 GR FILE.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid registration and license for housekeeping and sanitation services.
- ✓ Proven experience in government or large institutional cleaning projects.
- ✓ Financial stability with minimum turnover of INR 50 lakhs in the last fiscal year.
- ✓ Submit all required documents for technical evaluation, including proof of similar completed projects.
- ✓ Provide EMD of INR 26,000 along with bid submission.
| Qualification Criteria | Details |
|---|---|
| Experience | Minimum 3 years in housekeeping services |
| Financial Turnover | At least INR 50 lakhs in the last financial year |
| Certification | Valid licenses and compliance certificates |
| Bid Security | INR 26,000 EMD deposit |
Bidders must meet all eligibility conditions to qualify for technical and financial evaluation.
Bidding Process
Process Timeline
28-04-2025 16:00
28-04-2025 16:05
Required Forms
TECHNICAL
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
FINANCIAL
Percentage Rate
Library-Secured
Required Documents
Stage - TECHNICAL STAGE
[1] AS PER NIT
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of work for this government tender?
The scope includes daily cleaning, sanitation, waste management, deep cleaning, and landscaping maintenance at the Government Residency Kapalidhar and Campus Area in Botad. Bidders must provide trained staff, eco-friendly cleaning solutions, and ensure hygiene standards are met as per government norms.
What are the eligibility criteria for bidders?
Eligible bidders must have valid licenses, proven experience in large-scale cleaning projects, a minimum annual turnover of INR 50 lakhs, and submit all required technical documents. A bid security of INR 26,000 is mandatory, along with proof of past performance and relevant certifications.
What is the bidding process and key deadlines?
The process involves downloading tender documents, technical and financial bid submission, evaluation on 28-04-2025, and award notification by 29-04-2025. Bidders must submit all documents before 2:00 PM on 28-04-2025, with technical evaluation at 4:00 PM and financial opening at 4:05 PM.
What technical specifications must service providers meet?
Providers must use eco-friendly cleaning agents, modern equipment, and ensure trained staff. The technical standards include regular supervision, adherence to safety norms, and quality audits. All equipment and products should conform to government environmental standards.
How is the financial bid evaluated?
Financial bids are evaluated based on percentage rates quoted for services, with 30% weightage. The total estimated cost is INR 25,14,096. Bidders must submit sealed financial proposals, and the final selection will consider both technical competence and financial competitiveness.
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Documents 7
1 SBD BOOKS.pdf
TENDER_DOCUMENT
2 SCHEDUL B.pdf
TENDER_DOCUMENT
3 ITEM SPECIFICATION.pdf
TENDER_DOCUMENT
4 SARTO.pdf
TENDER_DOCUMENT
5 NIT.pdf
TENDER_DOCUMENT
GR.pdf
TENDER_DOCUMENT
1 GR FILE.pdf
TENDER_DOCUMENT