Open State Governments & UT NPROCURE

Government Tender for Upkeeping of Rest House at Vijapur: House Services & Machinery

Bid Publish Date

09-Dec-2025, 2:15 pm

Bid End Date

29-Dec-2025, 6:00 pm

Value

₹35,71,232

Location

MAHESANA , GUJARAT

Progress

Issue09-Dec-2025, 2:15 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 5

OTHER SERVICE MAN POWER SUPPLY APPOINTED OF LABOUR MACHINERY APPOINTMENT OF LABOUR

This government tender offers a lucrative opportunity for experienced facility management and housekeeping companies to provide comprehensive upkeep services for the Rest House at Vijapur. The project, managed by the Gujarat Roads and Buildings Department, involves housekeeping, staffing, and machinery supply over a period of 12 months with an estimated value of INR 35.71 lakh. Bidders must meet strict eligibility criteria, including submission of tender fee, EMD, bank solvency, and relevant experience. The process is entirely online, ensuring transparency and efficiency. This tender is ideal for firms seeking government contracts in Gujarat, particularly those specializing in facility maintenance, housekeeping, and machinery provisioning. The department emphasizes quality, safety, and timely delivery, making it a valuable opportunity for reputed service providers to expand their government portfolio.

Scope Of Work

• Provide comprehensive housekeeping and maintenance services at the Rest House in Vijapur.
• Supply of House Service staff, including receptionists and Room Boys, with necessary training.
• Maintain cleanliness, sanitation, and hygiene standards as per government guidelines.
• Supply and operation of necessary machinery and materials for upkeep.
• Ensure 24/7 availability of staff and machinery for uninterrupted service.

• The process includes:

  1. Receiving and reviewing tender documents.
  2. Submitting online bids with all required documentation.
  3. Participating in technical and financial evaluations.
  4. Complying with all terms, conditions, and deadlines.
  5. Awarding of contract and commencement of services within the stipulated period.

• Key deliverables include:

Deliverable Description
Housekeeping Daily cleaning, sanitation, and maintenance
Staff Provision Deployment of receptionists and room boys
Material Supply Necessary cleaning and maintenance materials
Machinery Supply and operation of machinery for upkeep
Reporting Regular service reports and compliance documentation

• All services must adhere to applicable safety and quality standards as specified by the department.

Technical Specifications

Parameter Specification
Duration 12 months
Estimated Cost INR 35,71,231.97
Staff Qualification Trained and certified housekeeping staff
Machinery Suitable machinery for cleaning and maintenance
Service Standards Compliance with government hygiene and safety norms
Reporting Weekly and monthly service reports

Sequential process:

  1. Review tender documents.
  2. Prepare technical bid with staff and machinery details.
  3. Submit bid online before deadline.
  4. Participate in evaluation process.
  5. Contract award and project initiation.

Technical compliance is mandatory for bid eligibility, including adherence to safety standards and operational efficiency.

Financial Requirements

The total estimated project cost is INR 35,71,231.97, which includes manpower, materials, machinery, and miscellaneous expenses. Bidders must submit a detailed price bid as part of the online submission, specifying costs for each component. Payment terms are aligned with the contract conditions, typically including an initial mobilization advance, periodic payments based on milestones, and final settlement after project completion. The bid should clearly indicate unit costs, total costs, and applicable taxes. The financial bid must be sealed and submitted electronically through the designated portal. The department reserves the right to negotiate or revise the bid amount based on evaluation outcomes. All financial documents should be duly signed, stamped, and compliant with government procurement regulations.

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Eligibility Criteria

✓ Must have a valid registration with relevant government authorities.
✓ Must submit tender fee of INR 1500 via Demand Draft from a scheduled bank.
✓ Must provide Earnest Money Deposit (EMD) in the form of FDR or valid EMD exemption certificate.
✓ Must possess a bank solvency certificate of at least 20% of the estimated project cost, issued in 2025.
✓ Must have a Permanent Account Number (PAN) and GST registration.
✓ Must submit EPFO and ESIC registration certificates.
✓ Must demonstrate relevant experience through work completion certificates for similar projects.
✓ Must provide latest turnover certificates issued by a registered Chartered Accountant.

Qualification Minimum Requirement
Registration Valid registration with government authorities
Tender Fee INR 1500 (Demand Draft)
EMD Valid FDR or exemption certificate
Bank Solvency 20% of estimated cost
PAN & GST Valid documents
Experience Completed similar projects with government departments
Manpower EPFO & ESIC compliant manpower documentation

Note: All documents must be self-attested and submitted as per tender guidelines.

Bidding Process

Process Timeline

1. Pre-Qualification Stage

30-12-2025 10:40

2. Commercial Stage

30-12-2025 11:00

Required Forms

Pre

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Additional Information by the Bidder

User Defined Template-Standard

Required

Completed Past Contracts

User Defined Template-Standard

Required

Technical Bid

User Defined Template-Standard

Required

Commercial

Price-Bid (Tender ID_199427)

User Defined Template-Secured

Required

Required Documents

Stage - Pre-Qualification Stage

1

(1) Attach Copy of Tender Fee in Form of Demand Draft (Cash not acceptable) in favour of Executive Engineer (R&B) Division Mehsana payable at Mehsana from any Nationalized / Scheduled Banks (DD for Tender Fee must be purchased from Accounts of Bidder)

Required
2

(2) Attach Copy of Earnest Money Deposit in form of FDR (with a validity period of not less than 6 months) from Nationalized / Scheduled Bank in favour of Executive Engineer (R&B) Division Mehsana payable at Mehsana OR Valid EMD Exemption Certificate issued by R&B Dept. / W.R.D. is valid (FDR for EMD must be purchased from Accounts of Bidder)

Required
3

(3) Attach Copy of Valid Bank Solvency Certificate required 20 percent of Estimated Cost put to Tender issued in Current Calendar Year-2025 of any Nationalized / Scheduled Banks

Required
4

(4) Attach Copy of Permanent Account Number issued by Income Tax Department

Required
5

(5) Attach Copy of GST Registration Certificate

Required
6

(6) In proof of having fully adhered to minimum eligibility criteria at 2(c) Self-attested copies of EPFO Registration & ESIC Registration shall be submitted by the bidder

Required
7

(7) In proof of having fully adhered to the minimum eligibility criteria at 2(b) Self-attested copy of Certificates of Incorporation issued by the respective registrar of Firms / Companies should be enclosed

Required
8

(8) In proof of having fully adhered to minimum eligibility criteria at 2(d) self attested copies of latest Turn over Certificate issued by registered C.A.

Required
9

(9) In proof of having fully adhered to minimum eligibility criteria at 2(f) Self-attested copy of Experience Certificates for Completed works issued by the Government Departments / PSUs shall be acceptable. The bidder has to submit the relevant Work Experience Certificates (in Form-3A / Work Completion Certificate) as mentioned in 2.1(iv)

Required
10

(10) Self attested copy of EPFO & ESIC Challan in support of available Manpower (duly submitted to EPFO) not more than 12 months olds. i.e. after March-2024

Required
11

(11) Attach Copy of all the Necessary required Tender Document(s)

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary scope of this government tender?

The tender involves upkeeping services for the Rest House at Vijapur, including housekeeping, supply of staff (receptionists and room boys), and provision of necessary materials and machinery. The goal is to ensure the Rest House remains clean, functional, and welcoming for visitors, with services managed over a 12-month period.

Who is eligible to bid on this government tender?

Eligible bidders must possess valid registration, submit tender fee of INR 1500, provide EMD in FDR or exemption, demonstrate financial stability with a bank solvency certificate, and have experience in similar government projects. All documents must be self-attested and compliant with the tender guidelines.

What are the key dates to remember for this tender?

The bid submission starts on 09-12-2025 at 14:15 and closes on 19-12-2025 at 18:00. The evaluation process begins immediately after submission, with contract award expected by 20-12-2025. Bidders should ensure timely submission to avoid disqualification.

How can I submit my bid for this tender?

Bids must be submitted online via the nProcure portal. Bidders should prepare all technical and financial documents in accordance with the tender guidelines, upload them before the deadline, and attend any scheduled pre-bid meetings. Physical submissions are not accepted.

What are the evaluation criteria for selecting the winning bid?

Bids are evaluated based on technical competence (40%), financial bid (30%), past performance (20%), and eligibility compliance (10%). Bidders must score at least 70% in technical evaluation to qualify for financial assessment. The highest scoring bid will be awarded the contract.

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