Government Tender for Upkeeping of Transfery Hostel & Officers Colony at Rajpipla
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
2
This government tender offers a unique opportunity for experienced facility management and civil service providers to undertake the upkeep of Transfery Hostel and Officers Colony at Rajpipla, Gujarat. The project involves comprehensive maintenance services including reception, gardening, cleaning, and pump operation, with a contract duration of 12 months and an estimated value of ₹45.72 lakh. Bidders must meet strict eligibility criteria, including relevant experience, financial stability, and registration with government authorities. The tender process is structured into preliminary, technical, and commercial stages, with clear deadlines and documentation requirements. This initiative aims to enhance government infrastructure maintenance, ensuring safety, cleanliness, and operational efficiency. Suitable for companies specializing in government facility management, civil works, and infrastructure maintenance, this tender provides a strategic opportunity to secure a government contract in Gujarat’s public sector.
Scope Of Work
The selected contractor will be responsible for the following:
- Upkeep and maintenance of Transfery Hostel and Officers Colony Campus at Rajpipla.
- Providing reception services, gardening, sweeping, and pump operation.
- Ensuring cleanliness, safety, and proper functioning of all facilities.
- Regular inspection and reporting of maintenance issues.
The process involves:
- Submission of bid documents including tender fee and EMD.
- Technical evaluation based on submitted documents and experience.
- Commercial evaluation based on price bid.
Key deliverables include:
| Service Component | Description |
|---|---|
| Reception Services | Staffing and management of reception area |
| Gardening & Landscaping | Maintenance of green areas and lawns |
| Cleaning & Sweeping | Daily cleaning of hostel and colony premises |
| Pump Operation & Maintenance | Operation of water pumps and related equipment |
The contractor must ensure compliance with all applicable safety and labor regulations, submit regular progress reports, and complete the project within the stipulated 12 months.
Technical Specifications
| Parameter | Specification |
|---|---|
| Service Duration | 12 months |
| Location | Transfery Hostel & Officers Colony, Rajpipla |
| Maintenance Standards | Compliant with government norms and safety standards |
| Staff Requirements | Receptionist, Gardener, Sweepers, Pump Operator |
| Equipment | Necessary tools and machinery to perform maintenance |
The process involves:
- Conducting regular inspections.
- Ensuring timely completion of maintenance tasks.
- Adhering to safety protocols.
- Submitting periodic reports for review.
All technical personnel must be qualified and experienced in their respective roles, with proper certification where applicable.
Financial Requirements
The project has an estimated value of approximately ₹45,72,671.21. The financial proposal should include a detailed breakdown of costs, including manpower, materials, and miscellaneous expenses. Payment will be made in installments based on milestones achieved, with the final payment upon completion and approval.
| Cost Component | Estimated Cost |
|---|---|
| Manpower | ₹20,00,000 |
| Materials & Supplies | ₹15,00,000 |
| Equipment & Tools | ₹5,00,000 |
| Miscellaneous | ₹5,72,671.21 |
Payment terms:
- 10% advance at contract signing.
- 40% after 50% work completion.
- 50% after final completion and acceptance.
All financial proposals must be inclusive of applicable taxes and duties.
Additional Tender Data
Commercial Details
Tender Value
₹45,72,671
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
Executive Engineer (R & B) Division, Rajpipla (State)
Bid Opening Authority
Executive Engineer (R & B) Division, Rajpipla (State)
Address
Opp Karjan Colony Near Jilla Panchayat Bhavan Vadiya, Rajpipla Dist.Narmada-393145
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 7
1-E Tender Notice.pdf
TENDER_DOCUMENT
2-Tender-category C.pdf
TENDER_DOCUMENT
3-BOQ.pdf
TENDER_DOCUMENT
Transfery Specifation.pdf
TENDER_DOCUMENT
GR Min Wages.PDF
TENDER_DOCUMENT
6.GR-1.pdf
TENDER_DOCUMENT
7.GR-2.PDF
TENDER_DOCUMENT
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid registration with the Income Tax Department, GST, and Labour Laws.
✓ Must submit scan copies of Tender Fee, EMD, Bank Solvency (not less than 20% of estimated cost), and relevant work experience certificates.
✓ Proven experience in similar maintenance projects with completion certificates from central or state government departments.
✓ Annual turnover of at least 40% of the estimated project cost in the last three financial years.
| Qualification Criterion | Minimum Requirement |
|---|---|
| Work Experience | At least one similar work of 40% of estimated cost in last 3 years |
| Financial Stability | Bank solvency of minimum 20% of estimated project cost |
| Registration | Valid PAN, GST, Labour License, EPFO, ESIC |
| Turnover | Minimum 40% of estimated cost annually |
Bidder must meet all eligibility criteria to qualify for technical evaluation.
Bidding Process
Process Timeline
27-07-2026 12:05
27-07-2026 12:10
27-07-2026 12:15
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Additional Information by the Bidder
User Defined Template-Standard
COMPLETED PAST CONTRACTS
User Defined Template-Standard
Confirmation of Bidder
User Defined Template-Standard
Commercial
Percentage Price Bid - Dynamic***
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
001-Upload Scan copy of Tender Fee
Required002-Upload scan copy of EMD
Required003-Upload Scan copy of current Calander year valid Bank Solvency (Not less than 20 percent of Estimated Amount put to tender) of Nationalized / Scheduled Bank issued in current calendar year 2026 only.
Required004-Upload Scan copy of Permanent Account Number issued by Income Tax Department.
Required005-Upload Scan copy of G.S.T. Registration Certificate
Required006-At Least One Similar Type of work of (40 percent of Estimated Cost) in last 3 Years (2023-24, 2024-25, 2025-26) with work Completion certificate from respective department of all work orders received from central Govt. / State Government / Municipal bodies or the similar departments in India.
Required007-EPFO Registrations & Last 12 Months Chalan receipt
Required008-ESIC Registrations & Last 12 Months
Required009-Annual Turnover of Last 3 Years
RequiredOther Document
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Technical Stage
001-Upload Scan copy of the Bidder registered with the Income Tax Department, GST (Central Board of Indirect Taxes and Customs) and also be registered under the Labour Laws (Copy of Past Labour License of any work), Employees Provident Fund Organisation, Employees State Insurance Corporation Proof thereof should be furnished, Establishment Certificate Registration Certificate, the certificate under the Companies Act, 1956 or companies registered under Companies Act 2013.
Required002-Upload Scan copy of filed upto date dues of GST/ Sales/ Service Tax/ Income Tax Returns of relevant period with relevant proof in support.
Required003-Upload Scan copy of Form 3A as per Tender Documents section -2 Instruction to the bidders Para 2(f)
Required004-Upload Scan copy of Annual Turn Over C.A. Certificate Last three years 2021-22, 2022-23 and 2023-24 (bidder also must note that Profit before tax should be positive in last 3 (three) Financial Years. The Bidder shall not be a loss making firm or with negative cash flow during the last 3 (three) financial Years.
Required005-Submit copy of other necessary documents, if any.
Stage - Commercial Stage
Attach scan copy of all necessary documents as mentioned in NIT Condition document attached to this tender
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 27th July 2026 at 12:00 PM. Bidders must upload all required documents before this time to be considered.
What documents are required to qualify for the tender?
Bidders must submit tender fee proof, EMD, bank solvency certificate, PAN, GST registration, work experience certificates, EPFO & ESIC registrations, and financial statements for the last three years. Specific documents are detailed in the eligibility criteria section.
How is the bid evaluated and awarded?
Bids are evaluated based on technical competence, experience, financial proposals, and past performance. The highest-scoring compliant bid will be awarded the contract. Minimum technical score is 70%.
Can I submit my bid online?
Yes, all bids must be submitted electronically through the official tender portal. Physical submissions are not accepted.
What is the scope of work for this tender?
The scope includes upkeep of Transfery Hostel and Officers Colony, providing reception, gardening, cleaning, and pump operation services for 12 months, ensuring safety and compliance with government standards.
Explore More Opportunities
Unlock Tender Documents
Sign up now to access all documents
Documents 7
1-E Tender Notice.pdf
TENDER_DOCUMENT
2-Tender-category C.pdf
TENDER_DOCUMENT
3-BOQ.pdf
TENDER_DOCUMENT
Transfery Specifation.pdf
TENDER_DOCUMENT
GR Min Wages.PDF
TENDER_DOCUMENT
6.GR-1.pdf
TENDER_DOCUMENT
7.GR-2.PDF
TENDER_DOCUMENT