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Active Open State Governments & UT NPROCURE

Government Tender for Upkeeping Vadiya Palace Staff Quarters at Rajpipla - Skilled Service Providers Needed

Bid Publish Date

17-Jul-2026, 1:30 pm

Bid End Date

27-Jul-2026, 6:31 am

Value

₹27,47,488

Location

VADODARA , GUJARAT
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Progress

Issue17-Jul-2026, 1:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

12  Months

Currency Type

Single

Categories 3

DRAINAGE SERVICES BACTERIAL EXPRESSION VECTOR

This government tender offers an excellent opportunity for experienced service providers to participate in maintaining the Vadiya Palace Staff Quarters at Rajpipla, Gujarat. The project involves upkeeping, cleaning, drainage management, and pump operation to ensure the premises are hygienic, safe, and well-maintained. Managed by the Vadodara Circle of the Roads and Buildings Department, the tender emphasizes transparency, statutory compliance, and quality service delivery. With an estimated project value of approximately ₹27.47 lakh and a completion period of 12 months, interested bidders must meet strict eligibility criteria, including experience in similar projects, statutory registrations, and financial stability. The process involves multiple stages—preliminary, technical, and commercial—with detailed documentation at each step. This tender is ideal for companies specializing in sanitation, drainage, and facility maintenance seeking to contribute to government infrastructure upkeep and public health initiatives. Bidders are encouraged to review all tender documents, adhere to deadlines, and submit comprehensive proposals to secure this valuable government contract.

Scope Of Work

The scope of work involves comprehensive upkeep of Vadiya Palace Staff Quarters at Rajpipla, including:

  • Regular cleaning of common areas, staff quarters, and surrounding premises
  • Drainage cleaning to prevent water stagnation and ensure proper drainage system functioning
  • Operation and maintenance of pumps for water supply and drainage management
  • Ensuring cleanliness and hygiene standards as per government regulations

Key deliverables include:

  • Daily cleaning schedules
  • Drainage clearing reports
  • Pump operation logs
  • Maintenance and repair of cleaning equipment

The process involves:

  1. Mobilization of staff and equipment
  2. Daily execution of cleaning and drainage tasks
  3. Weekly inspection and reporting
  4. Immediate response to any maintenance issues

Specifications:

Item Description
Staff Sweepers, drainage cleaners, pump operators
Equipment Cleaning tools, drainage rods, pumps
Standards As per government sanitation and safety guidelines
Reporting Daily logs, incident reports

All work must adhere to safety protocols, environmental standards, and project timelines.

Technical Specifications

The technical specifications include:

Parameter Requirement
Cleaning Equipment Must be suitable for large-scale cleaning operations, durable, and compliant with safety standards
Pumps Submersible or centrifugal pumps with capacity suitable for drainage needs
Staff Trained personnel with experience in sanitation and drainage work
Maintenance Regular preventive maintenance to ensure operational efficiency

Procedures:

  • Inspection of equipment upon deployment
  • Daily operational checks
  • Immediate reporting of faults
  • Scheduled maintenance as per manufacturer guidelines

Technical compliance ensures durability, safety, and efficiency in maintaining the premises.

Financial Requirements

The estimated project cost is approximately ₹27,47,488.29. The financial bid should include a detailed breakdown of costs, including manpower, equipment, and miscellaneous expenses. Payment terms are linked to project milestones, with payments released upon successful completion of each phase. The bid should specify the total bid amount, inclusive of all taxes and levies. The financial proposal must be valid for 120 days from the bid submission date. Bidders are advised to prepare a competitive offer aligned with the scope of work and technical specifications to ensure eligibility and successful evaluation.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹27,47,488

Bid To RA

No

Item Category

Services

Authority & Contact

Officer Inviting Bids

Executive Engineer (R & B) Division, Rajpipla (State)

Bid Opening Authority

Executive Engineer (R & B) Division, Rajpipla (State)

Address

Opp Karjan Colony Near Jilla Panchayat Bhavan Vadiya, Rajpipla Dist.Narmada-393145

Contact Details

[email protected]

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Documents 7

1-E Tender Notice Upkeeping Vadia Palace.pdf

TENDER_DOCUMENT

2-Tender-category C- 2026.pdf

TENDER_DOCUMENT

3-BOQ.pdf

TENDER_DOCUMENT

4-Specification - Category C.pdf

TENDER_DOCUMENT

5-GR Min Wages.PDF

TENDER_DOCUMENT

6-GR-1 - Copy.pdf

TENDER_DOCUMENT

7-GR-2 - Copy.PDF

TENDER_DOCUMENT

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Eligibility Criteria

✓ Must have valid registration with relevant government authorities including GST, Income Tax, EPFO, and ESIC.
✓ Must submit a scanned copy of tender fee receipt and EMD proof.
✓ Must demonstrate experience with similar projects, with at least one work of minimum ₹3.00 Lac (40% of estimated project cost) completed in the last 3 years, supported by work completion certificates.
✓ Should possess current bank solvency of at least 20% of the estimated tender value, issued by a nationalized or scheduled bank in 2026.
✓ Must provide valid Labour License, Establishment Certificate, and other statutory documents.

Qualification Criterion Minimum Requirement
Registration GST, Income Tax, Labour Laws
Experience Minimum one similar work of ₹3 Lac
Financial Bank solvency of 20% of estimated cost
Documents Valid PAN, G.S.T., Labour License

Only bidders meeting all eligibility conditions will be considered for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

27-07-2026 12:05

2. Technical Stage

27-07-2026 12:10

3. Commercial Stage

27-07-2026 12:15

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Additional Information by the Bidder

User Defined Template-Standard

Required

COMPLETED PAST CONTRACTS

User Defined Template-Standard

Required

Confirmation of Bidder

User Defined Template-Standard

Required

Commercial

Percentage Price Bid - Dynamic***

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

001-Upload Scan copy of Tender Fee

Required
2

002-Upload scan copy of EMD

Required
3

003-Upload Scan copy of current Calander year valid Bank Solvency (Not less than 20 percent of Estimated Amount put to tender) of Nationalized / Scheduled Bank issued in current calendar year 2026 only.

Required
4

004-Upload Scan copy of Permanent Account Number issued by Income Tax Department.

Required
5

005-Upload Scan copy of G.S.T. Registration Certificate

Required
6

006-At Least One Similar Type of work of Min. 03.00 Lac (40 percent of Estimated Cost) in last 3 Years (2023-24, 2024-25, 2025-26) with work Completion certificate from respective department of all work orders received from central Govt. / State Government / Municipal bodies or the similar departments in India.

7

007-EPFO Registrations & Last 12 Months Chalan receipt

8

008-ESIC Registrations & Last 12 Months

9

009-Annual Turnover of Last 3 Years

10

Other Document

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Stage

1

001-Upload Scan copy of the Bidder registered with the Income Tax Department, GST (Central Board of Indirect Taxes and Customs) and also be registered under the Labour Laws (Copy of Past Labour License of any work), Employees Provident Fund Organisation, Employees State Insurance Corporation Proof thereof should be furnished, Establishment Certificate Registration Certificate, the certificate under the Companies Act, 1956 or companies registered under Companies Act 2013.

Required
2

002-Upload Scan copy of filed upto date dues of GST/ Sales/ Service Tax/ Income Tax Returns of relevant period with relevant proof in support.

Required
3

003-Upload Scan copy of Form 3A as per Tender Documents section -2 Instruction to the bidders Para 2(f)

Required
4

004-Upload Scan copy of Annual Turn Over C.A. Certificate Last three years 2021-22, 2022-23 and 2023-24 (bidder also must note that Profit before tax should be positive in last 3 (three) Financial Years. The Bidder shall not be a loss making firm or with negative cash flow during the last 3 (three) financial Years.

Required
5

005-Submit copy of other necessary documents, if any.

Stage - Commercial Stage

1

Attach scan copy of all necessary documents as mentioned in NIT Condition document attached to this tender

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 27-07-2026 at 12:01 PM. Bidders must ensure all documents are uploaded and submitted before this time, as late submissions will not be accepted.

What documents are required for eligibility?

Eligible bidders must submit:

  • Tender fee receipt
  • EMD proof
  • Valid bank solvency certificate
  • GST registration
  • Income Tax PAN
  • Experience certificates for similar work
  • Labour License and other statutory documents
    Refer to the detailed eligibility criteria for comprehensive requirements.
How is the technical evaluation conducted?

Technical evaluation assesses bidders based on:

  • Experience in similar projects
  • Technical competence and equipment
  • Past performance
  • Compliance with statutory and safety standards
    Bidders must provide all technical documents as specified to qualify for the commercial bid stage.
What is the scope of work for this tender?

The scope includes cleaning, drainage maintenance, and pump operation at Vadiya Palace Staff Quarters. Key activities involve daily cleaning, drainage clearing, pump operation, and adherence to safety and hygiene standards, ensuring a hygienic environment for government staff.

Who can I contact for further queries?

For any questions related to the tender, contact the Executive Engineer (R & B) Division, Rajpipla at [email protected]. Ensure all queries are sent during official working hours for prompt response.

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