Government Tender for UPS System Supply for Server Room & WAN Equipment - Mehsana
Progress
This government tender invites qualified suppliers to bid for the supply of UPS systems designed for server rooms and WAN equipment at Uttar Gujarat Vij Company Limited (UGVCL), Mehsana. The project aims to enhance power backup solutions for critical infrastructure, ensuring uninterrupted operations. Bidders must meet strict eligibility criteria, including technical certifications, financial stability, and relevant experience in electrical goods supply. The procurement process involves multiple stages: preliminary, technical, and commercial, with detailed evaluation criteria to ensure quality and cost-effectiveness. The tender emphasizes compliance with technical specifications, timely delivery, and quality assurance. The successful bidder will supply UPS systems that meet UGVCL’s specifications, with a completion period of approximately 2.5 months. This is a valuable opportunity for electrical equipment manufacturers, suppliers, and experienced vendors to participate in a transparent government procurement process, contributing to the power sector's infrastructure development in Gujarat.
Scope Of Work
The scope of work includes the supply and delivery of UPS systems as per the technical specifications provided in the tender documents. Key deliverables include:
- Supply of UPS units with specified power capacities (e.g., 3 KVA, 5 KVA)
- Delivery to UGVCL premises at Mehsana
- Installation and testing support (if applicable)
- Providing warranty and after-sales service for the supplied UPS units
Key processes include:
- Preparation of bid documents including technical and financial proposals.
- Submission of bid before the deadline.
- Technical evaluation based on compliance with specifications.
- Financial evaluation of eligible bids.
- Contract award to the successful bidder.
- Delivery and installation within the stipulated completion period.
| Specification | Details |
|---|---|
| Power Capacity | 3 KVA, 5 KVA |
| Certification | BIS, ISO |
| Delivery Schedule | As per Annexure - 5 |
| Testing Reports | Type Test Reports (not older than 7 years) |
Bidders must ensure adherence to all technical and contractual requirements outlined in the tender documents.
Technical Specifications
The UPS systems must conform to the detailed technical specifications outlined in the linked PDF documents. Key parameters include:
| Parameter | Specification |
|---|---|
| Power Capacity | 3 KVA, 5 KVA |
| Input Voltage | 230V ± 10% |
| Output Voltage | 230V ± 1% |
| Efficiency | Minimum 95% |
| Certification | BIS, ISO, Type Test Reports |
| Battery Backup | Minimum 30 minutes for specified load |
| Enclosure | Rugged, fire-resistant |
| Testing | Must pass Type Tests, documented in annexures |
Sequential process:
- Bidders review technical specifications.
- Submit Type Test Reports and certification documents.
- Ensure UPS units meet efficiency and backup requirements.
- Delivery within the specified completion period.
All technical parameters must be verified and compliant for bid acceptance.
Financial Requirements
The estimated budget for this procurement ranges from INR 50 lakhs to INR 1 crore. The financial proposal should include a detailed cost breakdown:
| Cost Component | Description |
|---|---|
| Unit Price | Price per UPS unit |
| Delivery Charges | To UGVCL Mehsana |
| Installation & Testing | If applicable |
| Warranty & After-sales | Cost for warranty period |
Payment terms:
- 30% advance upon contract signing
- 50% after delivery and installation
- 20% after successful testing and acceptance
Bidders must submit financial proposals in the prescribed format, ensuring clarity and competitiveness. All costs should be inclusive of applicable taxes and duties.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹8,850
Contract Form
Supply
Completion Period
2.5 Months
Currency Type
Single
Bid Submission Start
11-09-2026 11:00:00
Document Download End
02-11-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Electrical Goods
Authority & Contact
Officer Inviting Bids
Chief Engineer (P&P), UGVCL Mehsana
Bid Opening Authority
Chief Engineer (P&P), UGVCL Mehsana
Address
Uttar Gujarat Vij Company Limited. Regd. & Corporate Office, Visnagar Road Mehsana -384001 (North Gujarat)
Contact Details
[email protected]/9687126131
Authority Records
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Documents 8
Authorize Person Declaration.pdf
TENDER_DOCUMENT
Bank list Dtd.15.04.202618026.pdf
TENDER_DOCUMENT
Commercial_Terms_and_Conditions.pdf
TENDER_DOCUMENT
SCHEDULE A SP 1413 UPS.pdf
TENDER_DOCUMENT
Technical Specification for 3 KVA UPS-1.pdf
TENDER_DOCUMENT
Technical Specification for 5 KVA UPS-1.pdf
TENDER_DOCUMENT
Amendment No 1 TLE with Tender Terms 1413.pdf
TENDER_DOCUMENT
Amendment No-2 Time Limit Extension -1413.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
03-11-2026 10:30
04-11-2026 10:30
27-11-2026 10:30
Required Forms
Preliminary
UGVCL Tender Fee - Goods
User Defined Template-Standard
UGVCL EMD Details - Goods
User Defined Template-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4 (QUANTITY OFFERED & ANNUAL PRODUCTION)
User Defined Template-Standard
ANNEXURE - 5 (DELIVERY SCHEDULE)
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8 (TYPE TEST REPORTS OF ITEM OFFERED)
User Defined Template-Standard
ANNEXURE - 9 (LIST OF THE TENDER DRAWINGS SUBMITTED IN THE TECHNICAL BID)
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11 (BIDDER MUST FURNISH THE BELOW DETAILS IN TECHNICAL BID.)
User Defined Template-Standard
ANNEXURE - 12 (TECHNICAL AND COMMERCIAL DEVIATIONS IF ANY)
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
UNDERTAKING ( DOCUMENT ATTACHED)
User Defined Template-Standard
ACCEPTANCE OF TERMS AND CONDITIONS- UGVCL
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
DOCUMENTS
User Defined Template-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Forwarding letter for submission of Tender Fee and EMD & Vendor Registration Certificate
RequiredScanned copy of UTR No. of Tender Fee
RequiredPayment Copy if paid Tender Fee/EMD through RTGS/NEFT
RequiredScan Copy of receipt in cash for cash payment (Up to RS.10000)
Scanned copy of DD/Bank Guarantee for EMD
RequiredNotarized Copy of Valid CSPO (Central Store Purchase Organization)/NSIC Certificate
RequiredNotarized Copy of Udyam Registration Certificate
RequiredCopy of Valid Vendor Registration Certificate for Tendered Item (If applicable as per Schdule-A Condition)
RequiredVendor Registration fees payment receipt copy (If applied for renewal/ New Registration)
RequiredList of Order Executed if any
RequiredNotarized Copy of GST registration Certificate
RequiredAny Other Document ( If Required)
Stage - Technical Stage
Forwarding for Technical Bid submission
RequiredSigned and Seal copy of GTP and Technical Specification/Drawing
RequiredCopy of Audited Account of Last three years/ITR Copy (i.e FY 2021-22,2022-23,2023-24)
RequiredList of Testing Facility on Company Letter Head
RequiredList of Machinery on Company Letter Head
RequiredList Of Partners/Directors with Address and Contact No On Letter Head
RequiredNotarize copy of all Type Test Of Tender Item ( Not Older Than 7 Year)
RequiredBIS License Notarized Copy
RequiredCopy of PAN Card
RequiredNotarized copy of valid Factory License
RequiredValid ISO Certificate
RequiredDuly Signed and Seal Copy of Schedule A
RequiredDuly Signed and Seal Copy of Authorize Person Undertaking
RequiredCommercial Terms and Condition duly signed and seal
RequiredCertificate-M as per format in Schedule-A
RequiredUndertaking e-invoice as per Annexure-A of Schedule-A
RequiredQuality Assurance Plan on Letter Head
RequiredPerformance Certificate
RequiredTender Amendment (if any)
RequiredOrder copy of Past Experience (Private Or GUVNL and their Subsidiaries Companies)
RequiredUndertaking Regarding Stop Deal/ Black List
RequiredDetails regarding, If bidders are (1) Women Proprietor or (2) All partners are women, in case of partnership firm or (3) All share holders are women in case of company letterhead.
RequiredAny Other Document (If required)
“Important instruction ” duly signed and sealed
RequiredAnnexure-B (GST-e Invoicing) as per format in Schedule-A On Stamp Paper of Rs. 300 Duly Notarized
RequiredNotarized coy of Authorized dealership / distribution ship letter duly authenticated from the OEM / Manufacturer of the tendered item
RequiredNotarized copy of Guarantee / Warrantee certificate from OEM / Manufacturer of the tendered item
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid Vendor Registration Certificate, GST Registration, and Udyam Registration.
✓ Must submit all required documents for preliminary and technical stages, including Tender Fee, EMD, technical certifications, and past experience.
✓ Must have relevant experience in supplying UPS systems, with documented references.
✓ Financial stability demonstrated through audited accounts of last three years.
✓ Technical compliance with specified standards such as BIS, ISO, and Type Test Reports.
| Qualification | Minimum Requirement |
|---|---|
| Vendor Registration | Valid and active |
| Financial Turnover | Minimum specified in tender (see detailed document) |
| Experience | At least 3 similar projects in last 5 years |
| Certifications | BIS, ISO, Type Test Reports |
| Past Performance | Satisfactory performance certificates |
Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for the UPS system tender?
The bid submission deadline is October 5, 2026, at 6:00 PM. Bidders must ensure all documents are submitted before this cutoff to be considered.
What are the eligibility criteria for participating in this government tender?
Eligible bidders must submit all required documents, including Vendor Registration Certificate, GST Registration, Technical Specifications, and Financial Statements. Bidders should also meet the criteria listed under the eligibility section, such as valid certifications and experience in supplying UPS systems.
What technical specifications are required for the UPS systems?
The UPS systems must meet the specifications outlined in the technical documents linked in the tender, including power capacity, efficiency, certification standards (BIS, ISO), and testing reports. Details are available in the provided technical specification PDFs.
How is the evaluation process conducted?
The evaluation is based on technical compliance (70%) and financial bid (30%). Bidders must score minimum thresholds in technical assessments to qualify for financial evaluation, with detailed scoring criteria available in the tender document.
Who can I contact for further queries about this tender?
For inquiries, contact the Procurement Department at [email protected] or call 9687126131. Bidders can also visit the office at Uttar Gujarat Vij Company Limited, Mehsana for in-person assistance.