Government Tender for Bi-Annual Vehicle Hiring Contract - 66kV Substation Transport
Progress
Gujarat Energy Transmission Corporation Limited (GETCO) invites bids for a Bi-Annual rate contract to hire Petrol/Diesel Non-AC vehicles for 66kV Kanbha Substation in Gujarat. This 2-year contract involves providing reliable transportation services to support energy transmission infrastructure, with vehicles required for 12 hours daily and covering 3000 km/month. The tender emphasizes compliance with legal, safety, and technical standards, offering an excellent opportunity for transport service providers experienced in government contracts. The estimated value is approximately ₹13,74,786, and the process includes multiple evaluation stages, with clear deadlines for bid submission and evaluation. Interested bidders must meet eligibility criteria, submit all required documents, and participate via the NProcure portal. This tender supports Gujarat's energy infrastructure development and offers a stable, long-term service contract for qualified transportation providers.
Scope Of Work
The selected contractor will be responsible for providing reliable transportation services by hiring suitable Petrol/Diesel Non-AC close body vehicles that meet the following specifications:
- Seating capacity of 8+1
- Model year September 2023 or later
- Passing for 66kV Kanbha Group Substation
- Vehicles must be registered, insured, and compliant with all legal requirements
- Vehicles should be maintained in good condition for daily operation
Key deliverables include:
- Provision of vehicles for 12 hours daily
- Cover approximately 3000 km per month
- Adherence to safety and operational standards
The process involves:
- Submission of technical and financial bids via the official NProcure portal
- Verification of submitted documents including vehicle registration, insurance, fitness certificates, and driver licenses
- Evaluation of bids based on technical compliance and cost
- Final selection and award of contract
Bidders must ensure timely delivery, proper documentation, and compliance with all applicable laws and regulations. The contract duration is two years, with an estimated cost of ₹13,74,786, payable as per the terms specified in the tender documents.
Technical Specifications
| Parameter | Specification |
|---|---|
| Vehicle Type | Petrol/Diesel Non-AC close body vehicle |
| Seating Capacity | 8+1 |
| Model Year | September 2023 or later |
| Passing | 66kV Kanbha Group S/S |
| Maintenance | Regular servicing and compliance with safety standards |
| Documents | Vehicle registration, insurance, fitness certificate, driver license |
| Procedure | 1. Submit technical documents |
| 2. Verify vehicle compliance | |
| 3. Approve vehicle for operation |
Vehicles must pass all safety and legal standards as per Gujarat state regulations and be suitable for daily operational requirements.
Financial Requirements
The estimated contract value is approximately ₹13,74,786, covering a two-year period. The cost breakdown includes vehicle rental charges, maintenance, and operational expenses. Bidders are required to submit a detailed price bid, including the percentage rate for services, via the secured library form. Payment terms specify monthly payments based on verified vehicle deployment and operational compliance. The bid must include the EMD amount of ₹5,000 (for new vehicles) and the tender fee of ₹1,180, payable through specified payment receipts. Bidders should ensure their financial proposals align with the budget and include all applicable taxes and charges. Payment will be processed as per the contractual schedule, subject to successful completion of service milestones and submission of all required documents.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
24-08-2026 16:00:00
Document Download End
14-09-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,74,786
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
A M Dave
Bid Opening Authority
A M Dave
Address
GETCO Transmission Circle Office Nadiad
Contact Details
9925208674
Authority Records
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Documents 1
NTC-171-2026-66kV Kanbha Group Vehicle.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
14-09-2026 16:05
14-09-2026 16:10
14-09-2026 16:15
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
i Agree
User Defined Template-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee Form
TENDER FEE PAYMENT RECEIPT
RequiredForm - Emd Fee Form
FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT
EMD FEE PAYMENT RECEIPT
RequiredApplication for EMD Return
Stage - TECHNICAL STAGE
PAN Number Document
RequiredQuotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax
RequiredDriver License Copy
RequiredGST Registration Number Documents – Mandatary
RequiredDoctor’s certificate certifying the health and eyesight of the driver
RequiredNature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredProvident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate
RequiredFilling Annexure 1 to 2
RequiredDeclaration Of Conflict On Interest
RequiredDECLARATION FOR RELATIONSHIP WITH EMPLOYEE
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid vehicle registration and insurance documents.
✓ Must possess a valid driver license for each driver.
✓ Must be GST registered with valid GST registration certificate.
✓ Must submit a Partnership deed, Form-G, POA, or Self-Declaration for firm ownership.
✓ Must provide a health and eyesight certificate for drivers.
✓ Must have a Provident Fund Code Number or a self-declaration on Rs.300/- stamp paper.
✓ Must fill and submit Annexure 1 and 2 as required.
✓ Must declare any conflict of interest and relationship with employees.
| Criteria | Requirement |
|---|---|
| Financial Qualification | Estimated cost of ₹13,74,786, with proof of funds or financial statements |
| Experience | Proven experience in vehicle leasing or transportation services for government or large organizations |
| Technical Capability | Vehicles compliant with specifications and legal standards |
| Legal Compliance | Valid licenses, permits, and registration |
Bidders should meet all the above criteria to qualify for participation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government vehicle hiring tender?
This tender involves a 2-year contract for hiring Petrol/Diesel Non-AC close body vehicles with 8+1 seating capacity, model September 2023 or later, passing for 66kV Kanbha Group Substation. Vehicles are required for 12 hours daily and approximately 3000 km/month to support GETCO's energy transmission operations in Gujarat. The scope includes vehicle provision, maintenance, and compliance with all legal and safety standards.
What are the eligibility criteria for participating in this tender?
Eligible bidders must possess valid vehicle registration, insurance, driver licenses, GST registration, and relevant firm registration documents. They should have prior experience in vehicle leasing or government transportation services, and meet financial criteria with proof of funds. All documents, including Partnership deeds, Form-G, POA, health certificates, and conflict declarations, must be submitted as per the tender guidelines.
How can I submit my bid for this tender?
Bidders must register on the NProcure portal, pay the tender fee of ₹1,180, and EMD of ₹5,000. All documents are to be uploaded electronically, including technical and commercial bids. The process involves downloading tender documents, submitting technical documents first, followed by the commercial bid. The deadline for submission is 14-09-2026 at 16:00 hours. Physical submissions are not accepted.
What are the key evaluation criteria for this tender?
Bids will be evaluated based on technical compliance (40%), cost competitiveness (40%), and past performance (20%). Minimum thresholds include 75% in technical evaluation and complete documentation. The evaluation factors emphasize vehicle condition, legal compliance, bidder experience, and cost efficiency, with the final decision prioritizing technically compliant and cost-effective bids.
What are the important dates and deadlines I should be aware of?
The bid submission starts on 24-08-2026 and closes on 14-09-2026 at 16:00 hours. Technical evaluation is scheduled for 14-09-2026 at 16:10 hours, followed by commercial evaluation at 16:15 hours. The contract award notification is expected shortly after. Bidders must ensure all documents are submitted before the deadline to avoid disqualification.