Government Tender for Vehicle Hiring by DGVCL Pandesara Division Surat - Power & Energy Services
Progress
This government tender from Dakshin Gujarat Vij Company Ltd. (DGVCL) invites qualified service providers to participate in the online hiring of diesel-driven close body vehicles for Pandesara Division, Surat. The project focuses on providing reliable transportation services for power sector operations, with vehicles of the latest model, not older than three months, including driver support. The tender offers an excellent opportunity for vehicle rental companies with experience in government projects to secure a long-term contract spanning 36 months, with an estimated value of INR 21,00,000. Interested bidders must review detailed technical specifications, eligibility criteria, and submission deadlines available on the official portal. The process involves online submission, technical evaluation, and financial bidding, with strict adherence to timelines. This tender supports government infrastructure development in the power and energy sector, emphasizing transparency, efficiency, and quality service delivery. Bidders are encouraged to attend free training sessions and submit authentic documents to ensure successful participation.
Scope Of Work
The scope of work for this tender includes:
- Provision of diesel-driven close body vehicles of the latest model, not older than three months.
- 24-hour availability of taxi/maxi vehicles with driver for transportation services at Dindoli S/Dn under Pandesara Division.
- Vehicle specifications:
Specification Details Vehicle Type Close body, diesel-driven Age of Vehicle Not below three months Driver Included, 24 hours service - Service duration: 36 months from the date of contract signing.
- Operational requirements: Vehicles must be maintained in good condition, comply with safety standards, and be available on call.
- Reporting and coordination: Bidders must coordinate with the Ex. Engineer (O&M) and adhere to the schedule for vehicle deployment.
The successful bidder will be responsible for ensuring timely vehicle availability, maintaining vehicle condition, and providing continuous service as per the contract terms.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Model | Latest model, not older than 3 months |
| Fuel Type | Diesel |
| Seating Capacity | As per requirement, typically 1-12 seats |
| Safety Features | Seat belts, fire extinguisher, first aid kit |
| Maintenance | Regular service and inspection records required |
Sequential process for technical compliance:
- Submit vehicle registration and inspection certificates.
- Provide proof of vehicle age and model.
- Demonstrate vehicle maintenance records.
- Ensure vehicle insurance coverage is valid.
Vehicles must pass on-site inspection before deployment.
Financial Requirements
The estimated project cost is approximately INR 21,00,000, covering vehicle rental and associated services over 36 months. The financial breakdown includes:
| Cost Component | Amount (INR) |
|---|---|
| Vehicle Rental | INR 18,00,000 |
| Service Charges | INR 2,00,000 |
| Miscellaneous | INR 1,00,000 |
Payment terms:
- Initial payment: 20% upon contract signing.
- Monthly payments: Based on vehicle deployment and verified service reports.
- Final settlement: After completion of the contract period.
Bidders must submit detailed financial proposals aligned with these guidelines.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Service
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
29-09-2026 19:55:00
Document Download End
27-10-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Value
₹21,00,000
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
PANDESARA DIVISION
Bid Opening Authority
THE EX. ENGINEER(O&M) PANDESARA DIVISION
Address
Opp. Batliboi Company, 395023 Surat Navsari Road, Pandesara, Surat
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
Tender Notice scheB.pdf
TENDER_DOCUMENT
T-42 Technical Bid.pdf
TENDER_DOCUMENT
Amendment notice T-42.pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
28-10-2026 10:30
28-10-2026 11:00
Required Forms
prilimanry
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Schedule B
User Defined Template-Standard
Required Documents
Stage - prilimanry and Technical Stage
Tender Fee and EMD Online Payment Scan Copy
RequiredAll Tender Document With Tender Sign Copy
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
- ✓ Must have valid registration and operational licenses for vehicle rental services.
- ✓ Proven experience in providing similar vehicle hiring services to government or large organizations.
- ✓ Must submit the tender fee and EMD payment scan copy.
- ✓ All tender documents, including signed tender form and technical bid, must be submitted.
- Financial criteria:
Criteria Details Minimum annual turnover INR 50 Lakhs Experience in similar projects At least 2 years Valid vehicle registration certificates Yes - ✓ Bidders must have a valid Digital Signature Certificate (DSC) for online submission.
- ✓ Bidders should not have any legal disputes or pending cases related to vehicle services.
- ✓ Compliance with all safety and environmental regulations is mandatory.
All eligibility requirements must be met to qualify for participation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary objective of this government tender?
This tender aims to hire diesel-driven close body vehicles for DGVCL Pandesara Division Surat to ensure reliable transportation services. It offers opportunities for vehicle rental service providers to supply latest model vehicles with driver support, supporting power sector operations and infrastructure development.
What are the key eligibility criteria for bidders?
Bidders must possess valid vehicle registration, relevant experience, and necessary licenses. They should submit tender fee and EMD scan copies, meet financial thresholds (minimum annual turnover of INR 50 Lakhs), and have a valid Digital Signature Certificate (DSC) for online bidding. All documents must be authentic and up-to-date.
How can I participate in the bidding process?
Participants should download the tender documents from the official portal, complete the online bid submission including technical and financial proposals, and ensure all required documents are uploaded before the deadline. Attending free training sessions on online bidding is recommended for smooth participation.
What is the evaluation process for submitted bids?
Bids are evaluated based on technical compliance, experience, vehicle quality, and cost. Technical bids are scrutinized first, followed by opening of price bids for qualified bidders. The highest-scoring bid considering all criteria will be selected for contract award.
What are the important dates I should be aware of?
Key dates include the tender notice release on 28-09-2026, bid submission start on 29-09-2026, bid submission deadline on 17-10-2026, technical evaluation on 20-10-2026, and price bid opening on 21-10-2026. Bidders must adhere strictly to these deadlines for successful participation.