Government Tender for Vehicle Hiring by DGVCL Surat - Diesel Close Body Vehicles
Progress
This government tender from DGVCL invites qualified vehicle service providers to supply latest model diesel vehicles for Surat's government transportation needs. The project offers a 36-month contract valued at approximately INR 22 lakh, emphasizing transparency, compliance, and quality. Bidders must meet specific eligibility criteria, including vehicle standards, experience, and documentation, and submit their bids electronically through the NProcure portal. The procurement process involves technical evaluation followed by price bid opening scheduled for August 2026. This opportunity is ideal for transport companies seeking government contracts in Gujarat, offering a structured, competitive bidding environment with clear evaluation criteria and deadlines.
Scope Of Work
The scope of work includes:
- Providing diesel-driven close body vehicles of the latest model, not older than three months.
- Vehicles must be equipped with driver and available 24 hours daily.
- The service is required for Udhana 03-Ind S/Dn under Pandesara Division, Surat.
- Bidders must ensure regular maintenance and timely availability of vehicles.
- The selected contractor will be responsible for vehicle insurance, fuel, and driver wages.
The process includes:
- Submission of online bids via the NProcure portal.
- Verification of documents such as tender fee, EMD, and vehicle details.
- Evaluation of technical compliance.
- Price bid opening and final selection.
| Specification | Details |
|---|---|
| Vehicle Type | Diesel-driven, Close Body |
| Model Age | Not older than 3 months |
| Service Duration | 36 months |
| Payment Terms | As per contract agreement |
The contractor must ensure compliance with all safety and transport regulations applicable in Gujarat.
Technical Specifications
Vehicles must comply with the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | Diesel-driven, Close Body |
| Model Year | Not older than 3 months |
| Seating Capacity | Minimum 4 passengers |
| Fuel Type | Diesel |
| Safety Features | Seat belts, fire extinguisher, first aid kit |
Sequential process:
- Vehicle inspection and verification.
- Submission of technical documents.
- Technical evaluation and approval.
- Final bid opening and award.
All vehicles must adhere to the safety and emission standards prescribed by Gujarat transport authorities.
Financial Requirements
The estimated project cost is INR 22,00,000, which includes vehicle procurement, maintenance, and driver wages. Bidders should submit a detailed financial proposal, including breakdowns for monthly rental, fuel costs, and other expenses. The payment will be made on a monthly basis, subject to submission of invoices and compliance with contract terms.
| Cost Component | Estimated Amount (INR) |
|---|---|
| Vehicle Rental | 15,00,000 |
| Fuel & Maintenance | 5,00,000 |
| Driver Wages | 2,00,000 |
| Total | 22,00,000 |
Payment terms include advance, monthly installments, and final settlement as per the contract. Bidders must provide a clear financial bid aligned with these components.
Tender Data
Bid Details
Tender Type
Open
Sector
Utility Services
Tender Fee
₹1,180
Contract Form
Service
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
10-07-2026 15:54:00
Document Download End
02-09-2026 18:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹22,00,000
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
SURAT IND DIVISION
Bid Opening Authority
THE EX. ENGINEER(O&M) SURAT IND DIVISION
Address
SURAT INDUSTRIAL DIVISION OFFICE OPP. BATLI BOI COMP.,UDHANA-NAVSARI ROAD,PANDESARA,SURAT.
Contact Details
[email protected] / 9879201191
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Documents 2
TENDDER DRAFT U 03.pdf
TENDER_DOCUMENT
T-28 Technical Bid .pdf
TENDER_DOCUMENT
Categories
6
Bidding Process
Process Timeline
03-09-2026 10:30
03-09-2026 11:00
Required Forms
prilimanry
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Price
Schedule B
User Defined Template-Standard
Required Documents
Stage - prilimanry and Technical Stage
Tender Fee and EMD Online Payment Scan Copy
RequiredAll Tender Document With Tender Sign Copy
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
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Eligibility Criteria
- ✓ Must have valid registration and license to operate vehicle services in Gujarat.
- ✓ Must submit tender fee and EMD payment proof.
- ✓ Must provide all tender documents with signatures.
- ✓ Must demonstrate experience in providing similar vehicle services.
- ✓ Must possess valid vehicle insurance.
| Qualification Requirement | Details |
|---|---|
| Financial Stability | Annual turnover of at least INR 15 lakh for the last 2 years |
| Experience | At least 2 years in vehicle hiring services |
| Certification | Valid vehicle registration and insurance |
| Submission of | Tender fee, EMD, and relevant documents as specified |
Note: Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The last date to submit bids is 03-08-2026 at 6:00 PM. Bidders must ensure all documents are uploaded before this deadline, as late submissions will not be accepted.
What documents are required to participate?
Participants must submit tender fee payment proof, EMD scan copy, and all tender documents with signatures. Additional documents include vehicle registration, insurance, and experience certificates as specified in the eligibility criteria.
How is the evaluation process conducted?
Bids are evaluated in two stages: technical evaluation based on vehicle quality, experience, and compliance, followed by financial bid opening. The final selection is based on combined scores with specific weightages for each factor.
Can I participate without a Digital Certificate?
No, a valid Digital Certificate is mandatory for signing and submitting electronic bids on the NProcure portal. Bidders can procure a Digital Certificate from authorized certifying authorities in India.
What is the scope of work for this tender?
The scope includes providing latest model diesel-driven close body vehicles, not older than three months, with driver available 24 hours, for government transportation needs in Surat for a period of 36 months. The contractor must ensure vehicle maintenance, insurance, and timely availability as per specifications.