Government Tender for Vehicle Hiring with GPS & Fastag in Gandhinagar Rural for 2 Years
Bid Publish Date
07-Oct-2026, 12:30 pm
Bid End Date
21-Oct-2026, 11:30 am
Value
₹14,91,662
Location
Progress
This government tender offers a unique opportunity for transportation companies and fleet operators to provide vehicle hiring services in Gandhinagar Rural, Gujarat. The contract spans two years and involves supplying diesel-powered, air-conditioned vehicles equipped with GPS and Fastag for 24/7 operation. The project aims to enhance government transportation efficiency, safety, and compliance with legal standards. Bidders must meet strict eligibility criteria, including permits, insurance, and financial stability, and submit detailed technical and financial proposals through an electronic bidding process. With an estimated value of approximately 14.92 lakh INR, this tender is ideal for qualified service providers seeking government contracts in the power and energy sector. The process involves transparent evaluation based on technical compliance, cost, and experience, with deadlines clearly outlined. Interested companies should review all documentation and prepare their bids accordingly to participate in this significant government procurement opportunity.
Scope Of Work
• Provide vehicles for government use in Gandhinagar Rural Division, Gujarat.
• Vehicles must be equipped with GPS tracking and Fastag for toll management.
• Ensure vehicles are air-conditioned, diesel-powered, and suitable for 24-hour operation.
• Cover a distance of approximately 2500 km per month.
• Maintain vehicles in good condition, adhering to safety and technical standards.
• Provide night charges as applicable.
• Handle vehicle insurance, registration, fitness certificates, and permits.
• Maintain records of vehicle maintenance and compliance.
• Submit periodic reports and documentation as required.
The process involves:
- Submission of bid documents including technical and financial proposals.
- Evaluation of bids based on eligibility, technical compliance, and cost.
- Contract award to the successful bidder.
- Commencement of services within the stipulated period.
| Specification | Details |
|---|---|
| Vehicle Type | Diesel, AC, Contract Carriage Permitted |
| GPS & Fastag | Fitted and operational |
| Maintenance | Regular and as per standards |
| KM per month | 2500 km |
| Duration | 2 years |
| Payment Terms | As per contract |
Bidders must ensure all technical and legal documentation is complete and valid before submission.
Technical Specifications
| Parameter | Requirement |
|---|---|
| Vehicle Type | Diesel-powered, AC, suitable for 24-hour operation |
| GPS | Must be fitted and functional |
| Fastag | Valid Fastag account with certificate |
| Permits | Road permit, contract carriage permit |
| Insurance | Valid insurance covering the period |
| Fitness | Valid fitness certificate |
| Vehicle Age | Not specified but must be roadworthy |
Process:
- Submit all required documents.
- Undergo technical evaluation.
- Confirm vehicle compliance with specifications.
- Finalize contract after approval.
Financial Requirements
The estimated contract value is approximately 14,916,620 INR. The financial bid must be submitted as a percentage rate, with detailed cost breakdowns including vehicle charges, night charges, tolls, and taxes. Payment will be made periodically based on service delivery and compliance with contractual terms.
| Cost Component | Details |
|---|---|
| Base Rate | Per km rate as per bid |
| Night Charges | As applicable |
| Toll Charges | As per Fastag |
| Taxes | GST applicable |
| Total Estimated Cost | 14,916,620 INR |
Payment Schedule:
- 30% upfront
- 40% mid-term
- 30% upon completion and acceptance.
All payments are subject to submission of required documentation and compliance verification.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Bid Submission Start
07-10-2026 18:00:00
Document Download End
21-10-2026 17:00:00
Bid Validity
120
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹14,91,662
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Executive Engineer Gandhinagar Rural Do
Bid Opening Authority
Executive Engineer Gandhinagar Rural Do
Address
Division Office Rural:BH Gov. Press,Nr Rly Crossing Gandhinagar-382041
Contact Details
9925221871
Authority Records
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Documents 2
PETA SR NO-02 Hiring of Vehicle-TMS.pdf
TENDER_DOCUMENT
PETA SR NO-02 Hiring of Vehicle-TMS-cONSIDER THIS DOC.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
22-10-2026 11:00
22-10-2026 11:10
23-10-2026 11:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Technical Bid
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Preliminary Stage
Attach Proof of Tender Fee
RequiredAttach Proof of EMD
RequiredStage - Technical Stage
Insurance certificate covering period up to date.
RequiredRegistration certificate book with tax paid up to date.
RequiredRoad permit.
RequiredContract carriage permit.
RequiredFitness certificate of vehicle.
RequiredPAN No.
RequiredPUC certificate in force.
RequiredAny other documents relevant relating to hiring of vehicles.
RequiredDriving license
RequiredCopy of GST Registration (Mandatory)
RequiredGps Fitted Certificate.
RequiredValid Fastag Account Certificate
RequiredAnnexure-A Declaration in Respect of Conflict of Interest
RequiredTurn Over Certificate by CA
RequiredRegister Address Proof
RequiredSolvency (20 percentage Order Value)
RequiredWork Order Copy
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have valid vehicle registration, permits, and licenses including road permit, contract carriage permit, fitness certificate, PAN, PUC, driving license, and GST registration.
✓ Must provide proof of tender fee and EMD.
✓ Must have valid insurance coverage and GPS fitted certificates.
✓ Must demonstrate financial stability with a turnover certificate by a Chartered Accountant covering the last fiscal year.
✓ Solvency of at least 20% of the order value is required.
✓ Must submit Annexure-A declaration regarding conflict of interest.
| Qualification Requirement | Details |
|---|---|
| Tender Fee | Proof of payment required |
| EMD | Valid deposit proof |
| Financial Stability | Turnover certificate by CA |
| Technical Permits | Road permit, contract carriage permit, fitness, PUC |
| Vehicle Documents | Insurance, registration, driving license, GPS, Fastag |
| Legal Compliance | GST registration, conflict of interest declaration |
Eligible bidders must meet all criteria to qualify for participation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government vehicle hiring tender?
This tender involves providing diesel-powered, air-conditioned vehicles equipped with GPS and Fastag for 24-hour operation in Gandhinagar Rural, Gujarat. The vehicles will cover approximately 2500 km per month for a period of two years, ensuring compliance with safety, maintenance, and legal standards, including permits and insurance.
What are the eligibility criteria for participating in this tender?
Eligible bidders must have valid vehicle permits, insurance, GST registration, and demonstrate financial stability with a turnover certificate. They must also provide technical documents such as GPS fitted certificates, fitness certificates, and a declaration of conflict of interest. The minimum solvency requirement is 20% of the order value.
How is the bidding process structured?
The process involves downloading tender documents, submitting technical and financial bids electronically before the deadline, followed by technical and commercial evaluations on scheduled dates. The highest scoring eligible bid will be awarded the contract, with all steps strictly adhering to the specified timelines.
What technical specifications must the vehicles meet?
Vehicles must be diesel-powered, AC, equipped with GPS and Fastag, and permitted for contract carriage. They should be maintained regularly, have valid permits, insurance, fitness, and registration. The vehicles should be capable of 24-hour operation, covering 2500 km monthly, with night charges applicable as per tender terms.
What is the estimated value and financial bid requirement?
The estimated contract value is approximately 14,916,620 INR. Bidders must submit a percentage rate bid covering all costs, including tolls and taxes. Payments will be made periodically based on service delivery, with detailed cost components outlined in the tender documents.