Government Tender for Bi-Annual Vehicle Hiring Contract - Gujarat Energy Transmission
Progress
This government tender offers a two-year Bi-Annual rate contract for hiring Petrol/Diesel driven Non-AC close body vehicles with a seating capacity of 8+1, specifically for Gujarat Energy Transmission Corporation Limited. Located at the 66kV Naroda Group Substation, the contract supports essential transportation needs, ensuring operational efficiency and safety compliance. The tender process is structured into preliminary, technical, and commercial stages, with clear deadlines and documentation requirements. Bidders must meet strict eligibility criteria, including vehicle and driver documentation, GST registration, and experience in vehicle leasing. The estimated value of the contract is approximately Rs. 13.74 lakh. This opportunity is ideal for reputed vehicle service providers seeking to collaborate with government entities for reliable transportation services in Gujarat. The process emphasizes transparency, compliance, and timely delivery, making it a valuable procurement for transportation companies aiming to expand their government sector portfolio.
Scope Of Work
The scope of work for this tender includes:
- Hiring of Petrol/Diesel driven Non-AC close body vehicles with seating capacity of 8+1.
- Vehicles must be model September 2023 or later.
- Vehicles will operate at the 66kV Naroda Group Substation under Ranasan AM Division.
- The contract duration is two years, with operations for 12 hours daily and a monthly driving limit of 3000 km.
- Vehicles should pass all safety and emission standards as per Gujarat state regulations.
- Bidders are responsible for vehicle maintenance, insurance, and compliance with local traffic laws.
- The selected vendor must provide drivers with valid licenses, health certificates, and meet all eligibility criteria.
- The contract includes provisions for vehicle replacement and periodic inspections.
| Key Deliverables | Specifications |
|---|---|
| Vehicle Type | Petrol/Diesel Non-AC, Close Body |
| Seating Capacity | 8+1 |
| Model Year | September 2023 or later |
| Operating Hours | 12 hours per day |
| Monthly Km Limit | 3000 km |
| Location | 66kV Naroda Group S/S, Gujarat |
| Contract Duration | 24 months |
- Bidders must submit all required documentation including vehicle registration, driver licenses, GST registration, health certificates, firm registration, and declarations.
- The contract emphasizes safety, compliance, and operational efficiency.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Specification | Details |
|---|---|
| Vehicle Type | Petrol/Diesel, Non-AC, Close Body |
| Seating Capacity | 8+1 |
| Model Year | September 2023 or later |
| Fuel Efficiency | Minimum 10 km/liter |
| Emission Standards | Compliant with Gujarat State Pollution Control norms |
| Safety Features | Seat belts, fire extinguisher, first aid kit |
| Insurance | Comprehensive insurance coverage |
| Maintenance | Regular servicing and timely repairs |
The process involves:
- Vehicle inspection and documentation verification.
- Driver background check.
- Compliance with safety and emission standards.
- Final approval and contract signing.
Vehicles must pass all technical inspections before deployment, and continuous monitoring will be conducted during the contract period.
Financial Requirements
The estimated contract value is approximately Rs. 13,74,786, covering vehicle rental, maintenance, and operational costs. The payment will be made monthly based on actual service delivery, subject to submission of valid invoices and compliance certificates.
| Cost Component | Amount (Rs.) |
|---|---|
| Vehicle Rental | Rs. 11,50,000 |
| Maintenance & Repairs | Rs. 1,50,000 |
| Insurance & Taxes | Rs. 74,786 |
| Contingency & Miscellaneous | Rs. 50,000 |
Payment terms include:
- Monthly payments upon submission of invoice.
- Payment schedule aligned with operational milestones.
- Penalties for non-compliance or vehicle downtime.
Bidders must provide a detailed financial proposal including breakdowns and terms of payment. The tender fee is Rs. 1180, payable via online mode, and EMD of Rs. 5000 is required for vehicle deposit, refundable post-contract completion.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
24-08-2026 17:00:00
Document Download End
14-09-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹13,74,786
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
A M Dave
Bid Opening Authority
A M Dave
Address
GETCO Transmission Circle Office Nadiad
Contact Details
9925208674
Authority Records
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Documents 1
NTC-172-2026-66kV Naroda Group Vehicle.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
14-09-2026 16:05
14-09-2026 16:10
14-09-2026 16:15
Required Forms
PRELIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
i Agree
User Defined Template-Standard
COMMERCIAL
Percentage Rate
Library-Secured
Required Documents
Form - Tender Fee Form
TENDER FEE PAYMENT RECEIPT
RequiredForm - Emd Fee Form
FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT
EMD FEE PAYMENT RECEIPT
RequiredApplication for EMD Return
Stage - TECHNICAL STAGE
PAN Number Document
RequiredQuotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax
RequiredDriver License Copy
RequiredGST Registration Number Documents – Mandatary
RequiredDoctor’s certificate certifying the health and eyesight of the driver
RequiredNature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship
RequiredProvident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate
RequiredFilling Annexure 1 to 2
RequiredDeclaration Of Conflict On Interest
RequiredDECLARATION FOR RELATIONSHIP WITH EMPLOYEE
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid vehicle registration documents including RC Book, Contract Carriage Permit, Fitness Certificate, Insurance copy, and Vehicle Road Tax.
✓ Must possess a valid Driver License for each driver.
✓ Must have GST Registration Number documents.
✓ Must provide a Doctor’s certificate certifying the health and eyesight of the driver.
✓ Must submit partnership deed, Form-G, POA, or Self-Declaration for firm type.
✓ Provident Fund Code Number or self-declaration on Rs.300/- stamp paper in case of self-driving.
✓ Complete Annexure 1 to 2 as required.
✓ Submit a Declaration of Conflict of Interest.
✓ Declare any relationships with employees of Gujarat Energy Transmission Corporation Limited.
| Qualification Requirement | Details |
|---|---|
| Financial Turnover | Minimum annual turnover of Rs. 10 lakh in vehicle leasing |
| Experience | At least 2 years of vehicle hiring experience |
| Certification | Valid vehicle and driver documentation |
| Legal Compliance | GST registration and valid licenses |
Bidders must meet all eligibility criteria to qualify for technical evaluation.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this government vehicle hiring tender?
This tender involves hiring Petrol/Diesel driven Non-AC close body vehicles with a seating capacity of 8+1, model September 2023 or later, for Gujarat Energy Transmission Corporation Limited. The vehicles will operate at the 66kV Naroda Group Substation under Ranasan AM Division for two years, with daily operations of 12 hours and a monthly limit of 3000 km. The scope includes vehicle maintenance, insurance, driver compliance, and adherence to safety standards.
What are the key eligibility criteria for bidders?
Bidders must possess valid vehicle registration documents, driver licenses, GST registration, health certificates for drivers, and firm registration details. They should have experience in vehicle leasing, a minimum annual turnover of Rs. 10 lakh, and meet all legal and safety requirements. Submission of necessary declarations, annexures, and certificates is mandatory for qualification.
How is the bidding process structured?
The process includes three stages: preliminary submission (tender fee and EMD), technical evaluation (document verification and compliance), and commercial evaluation (rate submission). All stages are conducted online via the nProcure portal, with deadlines on 14-09-2026. Bidders must ensure timely submission of all required documents and adhere to instructions for successful participation.
What are the important dates and deadlines for this tender?
Bid submission begins on 24-08-2026 at 17:00 and closes on 14-09-2026 at 16:00. Technical evaluation occurs immediately after, with scheduled dates on 14-09-2026 at 16:10 and 16:15 for technical and commercial evaluations respectively. The contract award is expected shortly after evaluation completion. Bidders should submit all documents before the deadline to avoid disqualification.
How can I contact the tender issuing authority for queries?
Interested bidders can contact Gujarat Energy Transmission Corporation Limited at GETCO Transmission Circle Office, Nadiad. The designated officer is A M Dave, reachable at 9925208674 or via email at [email protected]. Support is available during official working hours, and all queries should reference the tender number NTC/CMC/VEHICLE/AUG-2026/172 for prompt assistance.