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Closed Open Power and Energy NPROCURE

Government Tender for Vehicle Hiring on Monthly Rental Basis in Himatnagar, Gujarat

Bid Publish Date

22-Jul-2026, 8:30 am

Bid End Date

01-Aug-2026, 12:30 pm

Value

₹17,48,712

Location

SABAR KANTHA , GUJARAT
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Progress

Issue22-Jul-2026, 8:30 am
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 4

VEHICLE RENTAL VEHICLE HIRING SERVICE POLYETHYLENE PIPE

This government tender offers an opportunity for vehicle rental companies and fleet operators to supply vehicles on a monthly rental basis to Uttar Gujarat Vij Company Limited in Himatnagar, Gujarat. The project aims to support power sector operations by providing reliable, well-maintained vehicles that meet strict eligibility and technical standards. Bidders must adhere to comprehensive documentation, including permits, insurance, fitness, and licenses, ensuring compliance with government procurement policies. The tender process involves transparent evaluation stages, including technical assessment and price bidding, with deadlines set for bid submission and evaluation. With an estimated value of INR 17,487,120 and a completion period of 24 months, this tender is ideal for transport service providers seeking government contracts in Gujarat's power and energy sector. Download the detailed tender documents and participate in this competitive bidding process to secure a valuable government supply contract.

Scope Of Work

The scope of this tender encompasses the following key activities:

  • Providing vehicles on a monthly rental basis to UGVCL for operational needs in Himatnagar.
  • Ensuring all vehicles meet the specified safety, fitness, and legal requirements.
  • Maintaining vehicles in good condition throughout the contract period.
  • Complying with all applicable RTO permits, insurance, and tax regulations.
  • Submitting all necessary documents, including registration, permits, insurance, fitness, PUC, driving license, stamp, and GST/PAN certificates.

The process involves:

  1. Submission of technical bid with required documents.
  2. Evaluation of bids based on eligibility and technical compliance.
  3. Price bid opening for qualified bidders.

The selected contractor will be responsible for timely vehicle deployment, maintenance, and adherence to contractual terms. The vehicles should be suitable for daily operational requirements of the power utility sector, including passenger and cargo transport as specified in the tender documents. Bidders must ensure their vehicles and documentation align with the detailed specifications provided in the tender, available for download from the official portal.

Technical Specifications

Vehicles must conform to the following technical parameters:

Parameter Specification
Vehicle Type Passenger/ cargo vehicles as specified
Age of Vehicle Not older than 5 years
Fuel Type Petrol/Diesel/CNG as applicable
Seating Capacity Suitable for operational needs
Condition Well-maintained and roadworthy
Insurance Comprehensive coverage
Permits Valid RTO permits including LADDER and contract carriage

Bidders should follow these steps:

  1. Ensure vehicles meet all technical specifications.
  2. Submit detailed vehicle specifications and registration documents.
  3. Comply with safety and environmental standards.
  4. Prepare for technical inspection if required.

Technical compliance will be assessed during the preliminary stage of evaluation.

Financial Requirements

The estimated contract value is INR 17,487,120, with a bid validity of 180 days. The financial proposal should include:

Cost Component Details
Monthly Rental Fixed rate per vehicle
Taxes GST applicable as per law
Security Deposit As specified in tender documents

Payments will be made monthly based on verified vehicle deployment and operational compliance. Bidders must submit EMD via RTGS, with the amount to be specified in the tender documents. The total bid amount should be inclusive of all applicable taxes and charges, ensuring transparency and compliance with government procurement regulations.

Additional Tender Data

Commercial Details

Tender Value

₹17,48,712

Bid To RA

No

Item Category

Hiring of Vehicles

Authority & Contact

Officer Inviting Bids

3

Bid Opening Authority

Executive engineer

Address

UGVCL Division

Contact Details

[email protected]

Authority Records

UTTAR GUJARAT VIJ COMPANY LIMITED

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Documents 2

01-HMTDO Main Page Terms Condition -.pdf

TENDER_DOCUMENT

SCHEDULE-B.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must possess a valid registration certificate for the vehicle.
  • ✓ Must hold RTO permits, including LADDER vehicle and contract carriage permits.
  • ✓ Provide valid insurance covering the hire period.
  • ✓ Submit recent tax paid receipts.
  • ✓ Possess fitness certificates and Taxi/Maxi passing certificates.
  • ✓ Maintain a valid PUC certificate.
  • ✓ Hold a valid driving license.
  • ✓ Submit a stamp duty proof.
  • ✓ Provide PAN and GST registration certificates.
Qualification Parameter Requirement
Registration Certificate Valid and current
RTO Permits Valid for vehicle
Insurance Certificate Valid for hire period
Tax Paid Receipts Up-to-date
Fitness & Passing Certificates Valid and current
Driving License Valid and appropriate
Stamp Duty Paid and valid
PAN & GST Certificates Valid and current

All documents must be submitted in the prescribed format and within the stipulated deadlines to qualify for bid evaluation.

Bidding Process

Process Timeline

1. prilimanary stage

03-08-2026 11:00

2. Price bid

03-08-2026 11:30

Required Forms

prilimanary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Price

Percentage Rate

Library-Secured

Required

Required Documents

Stage - prilimanary stage

1

Registration certificate Book

Required
2

Road permits. /LADDER vehicle of RTO & Contract carriage permit

Required
3

Insurance Certificate covering period of hire.

Required
4

Tax paid receipt up to the date

Required
5

Fitness certificate. /Taxi or Maxi passing certificate

Required
6

PUC certificate in force

Required
7

Driving License

Required
8

STAMP

Required
9

pan /gst

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender seeks qualified vehicle rental companies to provide vehicles on a monthly basis for Uttar Gujarat Vij Company Limited in Himatnagar, Gujarat. It aims to ensure reliable transportation services for power sector operations, with specifications covering vehicle condition, permits, and documentation.

Who is eligible to participate in this tender?

Eligible bidders must possess valid vehicle registration, RTO permits, insurance, fitness certificates, driving licenses, and GST/PAN registration. They should also meet technical specifications and submit all required documents as outlined in the eligibility criteria.

What are the key dates and deadlines for this tender?

The bid submission starts on 22-07-2026 at 14:00 and ends on 01-08-2026 at 18:00. The preliminary evaluation will occur on 03-08-2026 at 11:00, followed by price bid opening at 11:30. Bidders must adhere to these deadlines to participate successfully.

How can I submit my bid and what are the documentation requirements?

Bids must be submitted electronically via the nProcure portal. Required documents include registration certificates, permits, insurance, tax receipts, fitness and PUC certificates, driving license, stamp duty proof, and PAN/GST certificates. Tender fee and EMD must be paid through designated channels.

What is the evaluation criteria for selecting the winning bid?

Bids are evaluated based on technical compliance (40%), price competitiveness (40%), and bidder experience (20%). A minimum technical score of 70% is required. The highest total score, considering all factors, will determine the successful bidder.

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