Government Tender for Hiring Vehicles: SUVs & Pickups for Jamnagar Power Substation
Progress
This government tender invites qualified contractors to provide vehicle hiring services for Gujarat Energy Transmission Corporation Limited (GETCO) at Jamnagar. The contract involves hiring of Diesel/Petrol driven AC SUVs (minimum 8+1 seats) for 24 hours daily and pick-up vehicles with a minimum 2.5 MT capacity for 12 hours daily, supporting the operations at the 220kV Ranavav Substation. The project aims to ensure reliable transportation for GETCO's technical and operational needs, emphasizing compliance with technical, safety, and legal standards. Bidders must meet strict eligibility criteria, including valid licenses, insurance, and relevant documentation, to qualify. The procurement process is open, transparent, and structured to select the most suitable service provider for this critical infrastructure project, with an estimated cost of approximately INR 37.97 lakhs. Interested companies specializing in vehicle leasing, fleet management, and government contract services are encouraged to participate. This tender offers a significant opportunity for reputed transport firms to collaborate with Gujarat's power sector, ensuring seamless operational support at strategic energy infrastructure sites.
Scope Of Work
• Provide Diesel/Petrol driven AC Closed body SUVs with a minimum seating capacity of 8+1 for 24 hours daily.
• Supply Pick-up vehicles with a minimum carrying capacity of 2.5 MT for 12 hours daily.
• Vehicles must be equipped with comprehensive risk insurance policies.
• Ensure all vehicles meet RTO registration, fitness, and PUC certification.
• Maintain seals and signatures on all documents.
• Vehicles should be well-maintained and compliant with safety standards.
• Bidders must submit all relevant documents, including PAN, GST registration, partnership deed, power of attorney, and EMD receipt.
• The contract includes vehicle maintenance, insurance, and operational support.
• The service provider must adhere to the terms and conditions specified in the tender document.
| Vehicle Type | Capacity | Duration | Additional Requirements |
|---|---|---|---|
| SUV | Minimum 8+1 seats | 24 hours | Insurance, fitness, registration |
| Pickup | Minimum 2.5 MT capacity | 12 hours | Insurance, fitness, registration |
• The vehicles will be used for official government operations at the Jamnagar substation, supporting power transmission and maintenance activities.
Technical Specifications
Vehicles must meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | AC Closed body SUV / Pickup |
| Seating Capacity | Minimum 8+1 seats for SUVs |
| Carrying Capacity | Minimum 2.5 MT for pickups |
| Fuel Type | Diesel or Petrol |
| Insurance | Comprehensive risk policy |
| Certification | RTO registration, fitness, PUC |
| Safety Features | Airbags, seat belts, safety locks |
Sequential process for bidders:
- Submit all required technical documents.
- Ensure vehicles meet safety and legal standards.
- Complete vehicle inspection if required.
- Submit bid along with technical compliance proof.
- Await technical evaluation results.
- Proceed to commercial evaluation and final award.
Financial Requirements
The estimated total cost for the vehicle services is approximately INR 37.97 lakhs over two years. The financial bid should include a percentage rate for the service, submitted via the prescribed online form. Payment terms will be based on monthly invoices supported by service reports and compliance certificates. The bid must specify the per kilometer rate and fixed charges for the specified duration. The tender fee of INR 1180 and EMD as specified must be paid through demand draft or NEFT/RTGS, payable at Jamnagar. The successful bidder will be paid in installments aligned with service delivery milestones. All financial documents must be self-attested and submitted as part of the technical bid.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,180
Contract Form
Works
Completion Period
2 Years
Currency Type
Single
Bid Submission Start
09-10-2026 14:30:00
Document Download End
30-10-2026 16:00:00
Bid Validity
180 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹37,96,565
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
SE JAMNAGAR
Bid Opening Authority
CIRCLE OFFICE COMMITTEE
Address
JAMNAGAR CIRCLE OFFICE GETCO
Contact Details
9925209569
Authority Records
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Documents 1
TB-83.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
Required Forms
Preliminary
Tender fee JAMNAGAR
User Defined Template-Standard
EMD Jamnagar
User Defined Template-Standard
Technical
i Agree
User Defined Template-Standard
Commercial
Percentage Rate
Library-Secured
Required Documents
Stage - Technical Stage
Driver having appropriate driving license.
RequiredVehicle having comprehensive risk insurance policy of occupant’s risks in case of old vehicle
RequiredOne certified Xerox copy of RC book in case of old vehicle
RequiredFitness of driver and Fitness of vehicle ( in case of old vehicle)
RequiredVehicle Taxi/Maxi Passing registration
RequiredSeal & Signature of contractor must be required on all document of technical bid
RequiredAll appropriate documents in case of old Vehicles. (like PUC, RC book, RTO passing, fitness certificate etc.)
RequiredThe Bidder should have to submit copy of PAN card, Self Attested Copy
RequiredCopy of GST registration with active status
RequiredCopy of power of attorney as the case may be
RequiredCopy of partnership deed if any along with Form G or Proprietorship Affidavit
Requiredreceipt for payment of EMD & tender fee
RequiredCopy of PF registration OR P.F. under taking on stamp paper of Rs. 300.00 (Form attached) along with notarized
RequiredDeclaration of Relationship with Employee
RequiredSelf Attested Tech Bid
RequiredSelf Attested Integrity Pact
RequiredOther Documents ( Stop deal, Undertaking Declaration etc)
RequiredAir bag declaration
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
• Must possess valid driving licenses for drivers.
• Vehicles must have comprehensive insurance policies.
• Submit certified Xerox copies of RC books for old vehicles.
• Vehicles should have RTO registration, fitness certificates, and PUC certificates.
• Vehicle registration as Taxi/Maxi must be valid.
• All documents must bear seal and signature of the contractor.
• Submit PAN card, GST registration (active), and Partnership Deed or Proprietorship Affidavit.
• Provide EMD receipt and tender fee payment proof.
• Include P.F. registration or undertaking on stamp paper.
• Declare relationship with employees as per government norms.
• Submit self-attested technical bid and integrity pact.
• Additional documents like undertakings, stop-deal declarations, and airbag declarations are mandatory.
| Criteria | Details |
|---|---|
| Valid Driver License | Must be current and appropriate |
| Vehicle Insurance | Comprehensive risk policy |
| Registration Documents | RC Book, fitness, PUC |
| Financial Documents | PAN, GST, P.F. registration |
| Other | Declaration of relationships, technical bid, integrity pact |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender invites qualified vehicle service providers to supply AC SUVs and pickup trucks for Gujarat Energy Transmission Corporation Limited (GETCO) at Jamnagar. The objective is to ensure reliable transportation support for power substation operations, maintenance, and technical staff movement at the 220kV Ranavav Substation over a 2-year contract period.
What are the key eligibility criteria for bidders?
Bidders must possess valid driving licenses, comprehensive vehicle insurance, RTO registration, fitness certificates, and GST registration. They must submit PAN cards, partnership deeds or proprietorship affidavits, EMD receipts, and other supporting documents as specified. All documents must be self-attested or notarized and meet the technical and legal standards outlined in the tender.
What is the scope of work for vehicle suppliers?
The scope includes providing AC SUVs with minimum 8+1 seats for 24 hours daily and pick-up vehicles with 2.5 MT capacity for 12 hours daily. Vehicles must be insured, registered, and fit for operation. The service provider will handle vehicle maintenance, insurance, and operational compliance as per the tender specifications.
How does the bidding process work?
Bidders must download the tender documents, pay the tender fee and EMD, and submit their bids online before the deadline. The process involves technical evaluation, followed by financial bid opening for qualified bidders. Final selection is based on combined scores for technical compliance, experience, and cost-effectiveness, with transparent evaluation procedures maintained throughout.
What are the important dates and deadlines?
The bid submission starts on 09-10-2026 at 14:30 and ends on 30-10-2026 at 16:00. The tender documents must be downloaded and submitted within this window. The bid opening and evaluation will follow, with notifications provided accordingly. Bidders are advised to adhere strictly to these deadlines to ensure their bids are considered.