Government Tender for Vehicle Hiring Services at Kutch Division, Gujarat
Bid Publish Date
25-Aug-2026, 12:00 pm
Bid End Date
09-Sep-2026, 12:00 pm
Value
₹62,16,442
Location
Progress
This government tender offers a valuable opportunity for vehicle service providers to supply transportation solutions to the Kutch Division No.1/6 in Gujarat. The project involves providing reliable, well-maintained vehicles for departmental use over a 24-month period, with a total estimated value of INR 62,16,442. Bidders must meet strict eligibility criteria, including valid registration, financial stability, and experience in vehicle services. The procurement process is transparent, with detailed evaluation criteria focusing on vehicle quality, cost, and experience. The tender process includes preliminary and commercial stages, with deadlines clearly specified. This tender is ideal for transport companies, fleet operators, and logistics firms seeking government contracts in Gujarat, emphasizing quality, compliance, and competitive pricing.
Scope Of Work
The selected service provider will be responsible for providing reliable vehicle services to the Office of the Executive Engineer, Kutch Branch Canal No.1/6, Tharad, Gujarat. The scope includes:
- Supplying a minimum of 3 well-maintained vehicles as per the specifications.
- Ensuring timely pickup and drop services for departmental staff and officials.
- Maintaining vehicles in excellent condition, compliant with safety and emission standards.
- Providing drivers with valid licenses and proper training.
- Managing vehicle maintenance, insurance, and registration renewals.
The process involves:
- Submission of detailed proposals including technical specifications and pricing.
- Evaluation of bids based on criteria such as vehicle quality, cost, and experience.
- Contract award to the most suitable bidder.
- Service commencement within the stipulated completion period of 24 months.
The technical specifications include:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Sedans, SUVs, or equivalent |
| Age of Vehicles | Not exceeding 3 years |
| Fuel Type | Petrol/Diesel/CNG |
| Seating Capacity | Minimum 4 passengers |
| Maintenance | Regular servicing and safety checks |
Bidders must adhere to all statutory and safety regulations during service delivery.
Technical Specifications
Vehicles must conform to the following technical parameters:
| Specification | Details |
|---|---|
| Vehicle Type | Sedan, SUV, or equivalent |
| Age Limit | Not exceeding 3 years |
| Fuel Type | Petrol, Diesel, or CNG |
| Seating Capacity | Minimum 4 passengers |
| Maintenance | Regular servicing, safety checks, and emission compliance |
Process for technical compliance:
- Submit vehicle registration and insurance documents.
- Provide vehicle photographs and maintenance records.
- Ensure vehicles are available for inspection prior to bid submission.
- Maintain vehicles in ready-to-operate condition throughout the contract period.
Financial Requirements
The estimated project cost is INR 62,16,442. Bidders must submit financial proposals with detailed cost breakdowns, including vehicle rental rates, maintenance charges, and other applicable costs. The financial bid should be valid for 120 days from the bid opening date.
| Cost Component | Estimated Amount (INR) |
|---|---|
| Vehicle Rental | As per bid |
| Maintenance & Repairs | Included |
| Driver Charges | Included |
| Total Estimated Cost | INR 62,16,442 |
Payment terms include monthly payments based on service delivery, with invoices submitted and approved by the department. All financial proposals should be inclusive of applicable taxes and duties.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,832
Contract Form
Service
Completion Period
24 Months
Currency Type
Single
Bid Submission Start
25-08-2026 17:30:00
Document Download End
09-09-2026 17:30:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Value
₹62,16,442
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
Office Of the Executive Engineer, Kutch Branch Canal No.1/6,Tharad B.K.
Bid Opening Authority
Office Of the Executive Engineer, Kutch Branch Canal No.1/6,Tharad B.K.
Address
Office Of the Executive Engineer, Kutch Branch Canal No.1/6,Tharad B.K.
Contact Details
9909929766
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
vehicle tender 1.6 pdf.pdf
TENDER_DOCUMENT
Schedule-B pdf.pdf
TENDER_DOCUMENT
compulsary Documents 1.6pdf.pdf
TENDER_DOCUMENT
Categories
3
Bidding Process
Process Timeline
10-09-2026 11:00
16-09-2026 12:00
Required Forms
preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
commercial
Percentage Rate
Library-Secured
Required Documents
Stage - preliminary stage
Attach scanned copy of tender fee
RequiredAttach scan copy of EMD or Valid Exemption Certificate of Appropriate class of Registration of approved contractors
RequiredAttach scan copy of PAN
RequiredAttach scan copy of registration class or registration of firm
RequiredAttach scan copy of GST Registration certificate
RequiredAttached Scan copy of R.C. book of Minimum required in Bid (3 Vehicles)
RequiredSolvency Certificate
RequiredDetails of Patrak - K
RequiredAttached copy Dully Stamp and Signed of every Page of Bid
RequiredAnnual Turnover C.A. certificate
RequiredITR of last three years
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid registration certificates including GST, PAN, and vehicle registration.
- ✓ Must submit a valid EMD or exemption certificate.
- ✓ Must demonstrate financial stability with an annual turnover of at least 1.5 times the estimated project cost.
- ✓ Must provide solvency certificates and vehicle RC copies for at least 3 vehicles.
- ✓ Must have relevant experience in vehicle hiring services for government or large organizations.
- ✓ Must submit all required documents as specified, including ITRs of last three years, and Patrak - K details.
| Qualification Parameter | Minimum Requirement |
|---|---|
| Annual Turnover | INR 93,24,663 |
| Experience | Minimum 2 years in vehicle services |
| Vehicles in fleet | At least 3 vehicles of specified type |
| Certification | Valid GST, PAN, RC, and Solvency Certificates |
| Bid Security | As specified in tender documents |
Bidders must meet all eligibility criteria to qualify for the bidding process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the primary purpose of this government tender?
This tender aims to appoint a qualified service provider to supply vehicle hiring services for the Office of the Executive Engineer, Kutch Branch Canal No.1/6, Tharad, Gujarat, ensuring reliable transportation support over a 24-month period.
Who is eligible to participate in this tender?
Eligible bidders must possess valid registration certificates (GST, PAN, RC), demonstrate financial stability with an annual turnover of at least INR 93,24,663, provide experience in vehicle services, and submit all required documents including EMD, solvency certificates, and vehicle RC copies.
What are the key dates and deadlines for this tender?
The bid submission starts on 25-08-2026 at 17:30 and ends on 09-09-2026 at 17:30. The bid opening is scheduled for 09-09-2026 at 17:30. Bidders must ensure timely submission to qualify for evaluation.
What technical specifications are required for vehicles?
Vehicles must be sedans or SUVs, not exceeding 3 years of age, fuel-efficient (Petrol/Diesel/CNG), with a minimum seating capacity of 4 passengers, and maintained regularly for safety and emission standards. Proper documentation and inspection are mandatory.
How is the bid evaluation process conducted?
Bids are evaluated based on technical compliance, vehicle quality (40%), price competitiveness (30%), experience (20%), and financial stability (10%). The highest scoring bid will be awarded the contract, with minimum thresholds set for each criterion.