Government Tender for Vehicle Hiring: Mahindra Bolero Camper Pickup for Power Sector
Progress
This government tender offers a unique opportunity for transportation service providers to supply vehicles for the power sector in Junagadh, Gujarat. The contract involves hiring Mahindra Bolero Camper Pickup or equivalent hydraulic platform vehicles with FRP buckets, supporting routine office operations 24/7 for two years. Organized by Paschim Gujarat Vij Company Limited, this open tender emphasizes transparency, technical excellence, and financial competitiveness. Bidders must meet specific eligibility criteria, submit all required documents online, and adhere to strict deadlines. The project aims to enhance power infrastructure maintenance and operational efficiency, providing a reliable revenue stream for qualified fleet providers. With a total estimated value of ₹30,00,000, this tender is ideal for companies specializing in vehicle leasing, fleet management, and electrical infrastructure support, seeking to contribute to Gujarat’s power sector development.
Scope Of Work
The scope of work involves providing reliable vehicle services for routine power department operations in Junagadh. Key deliverables include:
- Supplying Mahindra Bolero Camper Pickup or equivalent vehicles with hydraulic elevated platforms and FRP buckets.
- Ensuring vehicles are maintained in good working condition and compliant with safety standards.
- Providing drivers with valid licenses and eye test certificates.
- Operating 24 hours daily, including weekends and holidays.
- Managing fuel, maintenance, and timely vehicle replacement as per schedule.
The process involves:
- Bidders submitting technical and financial bids via the online portal.
- Technical evaluation based on submitted documents and vehicle specifications.
- Financial evaluation based on the quoted rates.
- Awarding the contract to the most suitable bidder meeting all criteria.
Specifications comparison:
| Vehicle Type | Hydraulic Platform | FRP Bucket | Duration | Location |
|---|---|---|---|---|
| Mahindra Bolero Camper | Yes | Yes | 2 years | Junagadh |
| Equivalent Vehicle | Yes | Yes | 2 years | Junagadh |
The selected vendor must ensure timely delivery, operational efficiency, and compliance with all safety and contractual obligations.
Technical Specifications
Vehicles must be Mahindra Bolero Camper Pickup or an equivalent model equipped with hydraulic elevated platforms and FRP buckets. Technical parameters include:
| Parameter | Requirement |
|---|---|
| Vehicle Type | Commercial pickup with hydraulic platform |
| Load Capacity | Suitable for office routine work |
| Platform Height | Minimum 10 meters |
| Safety Features | Seat belts, fire extinguisher, emergency alarms |
| Certification | Valid RTO and insurance certificates |
Bidders should follow these steps:
- Verify vehicle specifications.
- Submit technical documents for evaluation.
- Ensure vehicles are compliant with safety and operational standards.
- Maintain vehicles throughout the contract period.
All technical details must be validated before bid submission to ensure compliance and eligibility.
Financial Requirements
The estimated project cost is ₹30,00,000, which covers vehicle leasing, driver wages, fuel, maintenance, and operational expenses. Payment terms are based on monthly invoicing with approval from the designated authority. The cost breakdown is as follows:
| Item | Cost (₹) |
|---|---|
| Vehicle Lease | 20,00,000 |
| Driver Wages | 5,00,000 |
| Fuel & Maintenance | 3,00,000 |
| Miscellaneous | 2,00,000 |
Bidders must submit a detailed financial proposal along with the bid, including all applicable taxes. Payments will be made quarterly based on verified service delivery and compliance with contractual terms. The bid must include receipts of online payment for tender fees and EMD, totaling the required deposit amount, to be considered valid.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,475
Contract Form
Works
Completion Period
120 Days
Currency Type
Single
Bid Submission Start
28-09-2026 18:00:00
Document Download End
14-10-2026 18:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹30,00,000
Bid To RA
No
Item Category
Electrical Works
Authority & Contact
Officer Inviting Bids
EXECUTIVE ENGINEER, PGVCL,CITY DIVISION, JUNAGADH
Bid Opening Authority
EXECUTIVE ENGINEER, PGVCL,CITY DIVISION, JUNAGADH
Address
VIJ SEVA SADAN, OLD POWER HOUSE, AZAD CHOWK, JUNAGADH
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
T BID AND C BID TIMBAVADI SDN.pdf
TENDER_DOCUMENT
Categories
11
Bidding Process
Process Timeline
14-10-2026 18:05
14-10-2026 18:10
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Tender Documents
User Defined Template-Standard
Price
Percentage Rate
Library-Secured
Required Documents
Stage - Technical Bid
Scan copy of Receipt of on line payment of Tender Fees & E.M.D.
RequiredScan copy of the tender duly signed, stamped with company’s seal.
RequiredScan Copy of PAN CARD
RequiredScan Copy of RC BOOK IF APPLICABLE
Scan Copy of GST Number IF APPLICABLE
INSURANCE POLICY FULL
RTO TAX CERTIFICATE
FOR NEW VEHICLE QOTATION / BOOKING RECEIPT IF APPLICABLE
COPY OF PF IF APPLICABLE
DRIVING LICENCE OF BOTH DRIVER
RequiredEYE TEST CERTIFICATE OF BOTH DRIVER
Requiredcopy of adhar card
Form - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Price Bid
Scan copy of Receipt of on line payment of Tender Fees & E.M.D.
Required🤖 AI-Powered Bidder Prediction
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Eligibility Criteria
✓ Must have valid digital certificates for online bidding.
✓ Proven experience in providing vehicle services for government or large organizations.
✓ Financial stability with an estimated cost of at least ₹30,00,000.
✓ Submission of all required technical documents, including:
- Receipt of online payment for tender fees and EMD
- Signed and sealed tender documents
- PAN Card
- RTO Tax Certificate
- Driving licenses and eye test certificates for drivers
- Vehicle RC Book and GST Number (if applicable)
- Insurance policies
- Booking receipts for new vehicles (if applicable)
- PF documents (if applicable)
| Qualification Criteria | Minimum Requirement |
|---|---|
| Experience in vehicle leasing | At least 3 years |
| Financial turnover | Minimum ₹10,00,000 annually |
| Valid vehicle licenses | Yes |
| Technical capability | Vehicles with hydraulic platforms and FRP buckets |
All bidders must meet these criteria to qualify for the tender process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender seeks qualified service providers to supply and operate vehicles, specifically Mahindra Bolero Camper Pickup or equivalent, equipped with hydraulic platforms and FRP buckets, for routine power department operations in Junagadh, Gujarat. The contract duration is two years, supporting 24/7 office work under the Timbavadi Sub Division, ensuring reliable transportation and operational efficiency for government infrastructure projects.
Who can participate in this tender?
Eligible bidders include companies with proven experience in vehicle leasing, fleet management, and providing specialized vehicles for government projects. Bidders must possess valid digital certificates, meet financial criteria of at least ₹10,00,000 annual turnover, and submit all required technical and financial documents, such as PAN, RTO certificates, vehicle licenses, and driver credentials. Participation is open to authorized service providers with appropriate certifications.
What are the key dates and deadlines for this tender?
The bid submission starts on 28th September 2026 and closes on 14th October 2026 at 18:00. Technical bid evaluation will occur on 14th October at 18:05, followed by financial bid evaluation at 18:10. The contract award is expected shortly after the evaluation process. Bidders must adhere strictly to these deadlines, as late submissions will not be accepted.
How can I access the tender documents and submit my bid?
Tender documents are available for download from the official NProcure portal. Bidders must register on the platform, procure a valid digital certificate, and follow the instructions for uploading technical and financial documents online. A free vendor training session is organized weekly at GNFC Ltd.'s Ahmedabad office to assist bidders in the online bidding process. Ensure all required documents, including tender fee receipts and EMD proof, are uploaded before the deadline.
What are the evaluation criteria for selecting the winning bid?
Bids will be evaluated based on technical compliance, experience, financial competitiveness, and past performance. Technical compliance accounts for 40%, financial rates for 40%, and reliability factors for 20%. Minimum qualifying marks are 70% in technical evaluation. The highest combined score determines the successful bidder. Bidders must meet all mandatory requirements, including vehicle specifications, driver credentials, and safety standards, to qualify for final selection.