Open State Governments & UT NPROCURE

Government Tender for Bi-Annual Vehicle Hiring Contract at Nadiad, Gujarat

Bid Publish Date

26-Dec-2025, 2:00 pm

Bid End Date

16-Jan-2026, 4:00 pm

Value

₹13,74,786

Location

KHEDA , GUJARAT

Progress

Issue26-Dec-2025, 2:00 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 7

VALVE PARTS AND ACCESSORIES VEHICLE PLATFORM SCALE PETROLEUM PRODUCT TRANSPORTATION OF DIESEL PETROLEUM FUELS VEHICLE HIRING SERVICE

Gujarat Energy Transmission Corporation Limited (GETCO) invites bids for a two-year bi-annual contract to hire Petrol/Diesel Non-AC vehicles with 8+1 seating capacity for operational support at the 66kV Vaso Substation in Nadiad, Gujarat. This government tender aims to ensure reliable transportation services for GETCO's power transmission activities, facilitating seamless infrastructure operations. The tender offers a competitive bidding process with detailed technical, financial, and eligibility criteria, providing an excellent opportunity for vehicle service providers and fleet management companies in Gujarat. The contract period is two years, with a total estimated value of Rs. 13,74,786, and the deadline for submission is 16th January 2026. Interested bidders must comply with all specified requirements, including submission of technical documents, bid security, and adherence to safety standards. Download the tender document from the official portal and participate in this strategic government procurement to support Gujarat's power infrastructure development.

Scope Of Work

The scope of this tender includes:

  • Provision of Petrol/Diesel Non-AC close body vehicles with seating capacity of 8+1, model year January 2023 or later.
  • Operational hours: 12 hours per day, 3000 km per month.
  • Location: HQ at 66kV Vaso S/S, Nadiad, Gujarat.
  • Contract Duration: Two years, renewable based on performance.
  • Vehicle specifications:
    Parameter Specification
    Model Year January 2023 or later
    Seating Capacity 8+1
    Fuel Type Petrol/Diesel
    AC Non-AC
    Vehicle Type Close body
  • Bidder responsibilities:
    • Provide vehicles in good condition, compliant with safety standards.
    • Maintain vehicles throughout the contract period.
    • Ensure timely replacement of vehicles if required.
  • Documentation and compliance:
    • Submit all required technical documents, including vehicle registration, insurance, fitness certificate, and driver licenses.
    • Comply with all government regulations and safety norms.
  • Operational reporting: Regular reporting of vehicle usage, maintenance, and compliance status.

This contract aims to facilitate uninterrupted power transmission operations by ensuring reliable transportation services for GETCO staff and equipment at the specified location.

Technical Specifications

Parameter Requirement
Vehicle Model Year January 2023 or later
Seating Capacity 8+1
Fuel Type Petrol or Diesel
Vehicle Type Close body, non-AC
Registration Valid registration in Gujarat
Insurance Comprehensive insurance valid throughout the contract
Fitness Certificate Valid and up-to-date
Driver Qualification Valid driving license, health, and eyesight certificates

The vehicles must pass safety and emission standards as per Gujarat state regulations. Bidders should follow sequential procedures:

  1. Submit technical documents for verification.
  2. Ensure vehicles meet all specifications.
  3. Obtain necessary certifications before deployment.
  4. Maintain records for compliance and reporting.

Financial Requirements

The estimated contract value is Rs. 13,74,786.00, covering two years of vehicle hire. The financial breakdown includes:

Item Cost
Vehicle rental per month Rs. 57,400
Total for 24 months Rs. 13,74,786

Payment terms:

  • Payments will be made quarterly based on submitted bills.
  • Bidders must provide a security deposit of Rs. 5000/- (EMD) with their bid.
  • Successful bidders will sign a contract with the GETCO Nadiad office.
  • All costs including fuel, maintenance, and insurance are included in the bid price.
  • Payments are subject to compliance with contractual obligations and submission of necessary documentation.

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Eligibility Criteria

✓ Must have valid registration and licensing for vehicle rental services in Gujarat.
✓ Must possess a valid GST registration number.
✓ Must submit a self-declaration of financial stability and experience in similar government contracts.
✓ Must provide Vehicle Registration Certificates, Insurance Certificates, Fitness Certificates, and Driver Licenses.
✓ Must demonstrate compliance with all safety and environmental standards.
✓ Financial qualification:

Criteria Details
Minimum annual turnover Rs. 20 Lakhs
Experience in similar contracts At least 2 years
Bid security deposit Rs. 5000/- (EMD)

Additional eligibility:

  • Bidders should have a valid PAN and Provident Fund Code or self-declaration.
  • Must provide Partnership Deed or Proprietorship Certificate as applicable.
  • Must submit annexures and conflict of interest declarations as per tender guidelines.

Bidding Process

Process Timeline

1. PRELIMINARY STAGE

16-01-2026 16:05

2. TECHNICAL STAGE

16-01-2026 16:10

3. COMMERCIAL STAGE

16-01-2026 16:15

Required Forms

PRELIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

i Agree

User Defined Template-Standard

Required

COMMERCIAL

Percentage Rate

Library-Secured

Required

Required Documents

Form - Tender Fee Form

1

TENDER FEE PAYMENT RECEIPT

Required

Form - Emd Fee Form

1

FOR NEW VEHICLE -DEPOSIT 5000/- RECEIPT

2

EMD FEE PAYMENT RECEIPT

Required
3

Application for EMD Return

Stage - TECHNICAL STAGE

1

PAN Number Document

Required
2

Quotation – For New Vehicle as per requirement OR Vehicle Documents Copy i.e 1. RC Book 2. Contract Carriage Permit 3. Fitness Certificate 4. Insurance copy 5. Vehicle Rod tax

Required
3

Driver License Copy

Required
4

GST Registration Number Documents – Mandatary

Required
5

Doctor’s certificate certifying the health and eyesight of the driver

Required
6

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory Certificate for Partnership, Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

Required
7

Provident Fund Code Number Documents OR self-declaration undertaking on stamp paper of Rs.300/- in case of self-driving with Notarize certificate

Required
8

Filling Annexure 1 to 3

Required
9

Declaration Of Conflict On Interest

Required
10

DECLARATION FOR RELATIONSHIP WITH EMPLOYEE

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government vehicle hiring tender?

This tender involves hiring Petrol/Diesel Non-AC close body vehicles with 8+1 seating capacity, model year January 2023 or later, for two years at 66kV Vaso S/S in Nadiad, Gujarat. The vehicles are required for 12 hours daily and 3000 km per month. Bidders must provide vehicles in good condition, with all necessary documentation, and comply with safety standards. The scope includes vehicle maintenance, timely replacement, and operational reporting to ensure uninterrupted power transmission support by GETCO.

Who is eligible to participate in this vehicle hiring tender?

Eligible bidders must have:

  • Valid vehicle registration and licensing in Gujarat.
  • GST registration.
  • Experience in similar government or utility contracts for at least 2 years.
  • Financial stability with an annual turnover of Rs. 20 Lakhs.
  • Submission of Vehicle Registration Certificates, Insurance, Fitness Certificates, and Driver Licenses.
  • Compliance with safety, environmental, and government norms.
  • A security deposit of Rs. 5000/- (EMD) is mandatory.
    Additional eligibility includes submitting Partnership Deed or Proprietorship Certificates, and fulfilling all documentation requirements as specified in the tender.
What are the technical specifications for the vehicles?

Vehicles must be model year January 2023 or later, with 8+1 seating capacity, petrol or diesel fuel, and non-AC configuration. They should be close body type, registered in Gujarat, with valid insurance and fitness certificates. Vehicles must meet safety and emission standards as per Gujarat regulations. The procurement process involves verifying documents, ensuring specifications are met, and obtaining necessary certifications before deployment.

What is the bidding process and timeline?

Bidders should download tender documents, submit tender fee and EMD by 16-01-2026 16:00. The process includes:

  1. Technical evaluation based on submitted documents.
  2. Opening of commercial bids for eligible bidders.
  3. Final award based on combined evaluation.
    The tender opening is scheduled for 16-01-2026 at 16:15. All submissions are to be made electronically via the official portal. Physical bids are not accepted. Bidders are encouraged to participate in training sessions for online bidding.
What are the key evaluation criteria for this tender?

The evaluation will be based on:

  • Technical compliance (40%)
  • Experience & past performance (30%)
  • Price competitiveness (30%)
    Minimum qualifying marks are 60% in technical evaluation. Factors include document authenticity, past experience, cost-effectiveness, and compliance with specifications. Bidders must meet all thresholds to qualify for final selection. The decision of the evaluation committee will be final and binding.

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