Open Power and Energy NPROCURE

Government Tender for Hiring 9-Seater AC SUV/MUV Vehicles for Power Substation Maintenance

Bid Publish Date

18-Dec-2025, 7:00 pm

Bid End Date

08-Jan-2026, 5:00 pm

Value

₹15,13,386

Location

NAVSARI , GUJARAT

Progress

Issue18-Dec-2025, 7:00 pm
AwardPending
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Tender Type

Open

Sector

Power and Energy

Tender Fee

₹1,180

Contract Form

Works

Completion Period

24  Months

Currency Type

Single

Categories 12

VALVE PARTS AND ACCESSORIES MEGA POWER PROJECT ELECTRICAL VEHICLE PLATFORM SCALE POWER SUBSTATION PETROLEUM PRODUCT SWITCH YARD TRANSPORTATION OF DIESEL DERBY SHOE PETROLEUM FUELS

This government tender offers a 24-month Bi-Annual Rate Contract for the hiring of modern 9-seater AC SUV/MUV vehicles for Gujarat's power transmission infrastructure. The vehicles must be not more than 3 years old, equipped with airbags, and meet all safety and regulatory standards. The contract involves service at the 220kV L&T Mora Substation under the GETCO Transmission Circle in Navsari, ensuring reliable transportation for power sector operations. Bidders are required to submit comprehensive technical and financial proposals through an online e-Procurement platform. The tender emphasizes transparency, safety compliance, and timely delivery of vehicles, with detailed eligibility and technical criteria. This opportunity is ideal for fleet operators and vehicle rental companies seeking to collaborate with the government on critical power infrastructure projects in Gujarat. The total estimated value is approximately INR 15.13 lakhs, with a focus on quality, safety, and service excellence in the power and energy sector.

Scope Of Work

• Supply of modern 9-seater AC SUV/MUV vehicles that are not more than 3 years old as of the tender opening date.
• Vehicles must be equipped with front seat airbags as per AIS 145 standards.
• Vehicles should have valid fitness certificates, comprehensive insurance, Road Tax, and valid permits.
• The contractor shall ensure vehicle availability for 12 hours daily at the specified location.
• Vehicles must meet GOI gazette safety standards and manufacturing date requirements.
• Bidders must provide quotations for proposed vehicles and relevant certificates.
• The contractor shall maintain vehicle cleanliness, regular maintenance, and safety compliance.
• The contract duration is 24 months, with monthly minimum kilometers of 3000 km.
• The vehicle fleet should include models with airbag features and manufactured post-April 2021.

Specification Requirement
Seating Capacity 9 persons
Age of Vehicles Not more than 3 years
Safety Features Airbags (front seat)
Certification Fitness, Insurance, Permit
Manufacturing Date Post-April 2021
Insurance Valid comprehensive coverage
Vehicle Type Petrol/Diesel AC SUV/MUV

• The selected bidder will be responsible for vehicle maintenance, insurance renewals, and compliance with safety standards.

Technical Specifications

Vehicles must be not more than 3 years old, with manufacturing date after April 2021. They should be equipped with airbags as per AIS 145 standards and meet GOI safety regulations. The vehicles should have minimum seating capacity of 9 persons and be fitted with valid fitness certificates, comprehensive insurance, and Road Tax. The technical process involves:

  1. Submission of vehicle quotations and certificates.
  2. Verification of vehicle registration, insurance, and permit documents.
  3. Inspection of vehicle condition and safety features.
  4. Final approval based on compliance with specifications.
Parameter Specification
Vehicle Age ≤ 3 years
Airbags Front seat airbags as per AIS 145
Seating Capacity 9 persons
Manufacturing Date Post-April 2021
Certification Fitness, Insurance, Permit
Fuel Type Petrol/Diesel

Vehicles must pass inspection and certification before deployment.

Financial Requirements

The total estimated contract value is approximately INR 15,13,386, covering vehicle rental and associated services for 24 months. Payment will be made based on monthly or quarterly milestones aligned with service delivery. The financial proposal should include a breakdown of costs such as vehicle rent, maintenance charges, and service fees. Bidders must submit financial bids through the designated online platform and ensure competitive pricing.

Cost Component Estimated Amount (INR)
Vehicle Rental 12,00,000
Maintenance & Service 2,00,000
Miscellaneous 1,13,386
Total 15,13,386

Payment terms include monthly installments or quarterly payments upon verification of vehicle condition and service reports. Bidders should ensure cost competitiveness and compliance with budget constraints.

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Eligibility Criteria

  • ✓ Must have valid vehicle registration, fitness, and permit documents.
  • ✓ Must possess comprehensive insurance covering the entire contract period.
  • ✓ Must have valid driving licenses and driver badges.
  • ✓ Must submit tender fee acknowledgment and EMD receipt.
  • ✓ Must provide vehicle specifications and quotations as per tender.
  • ✓ Must have PF registration, GST registration, and Road Tax documentation.
  • ✓ Must ensure vehicles are manufactured after April 2021 and fitted with airbags.
  • ✓ Must submit undertaking cum indemnity bond.
Qualification Criteria Details
Tender fee INR 1180
Estimated contract value INR 15,13,386
Minimum experience Supplying vehicles for government projects
Financial stability Demonstrated through recent financial statements
Legal compliance Valid permits, licenses, and registrations

Bidders must meet all eligibility criteria to qualify for technical evaluation.

Bidding Process

Process Timeline

1. Preliminary Stage

08-01-2026 17:10

2. Technical Stage

08-01-2026 17:15

3. Commercial Stage

08-01-2026 17:30

Required Forms

Preliminary

TF & EMD Navsari

User Defined Template-Standard

Required

Technical

i Agree

User Defined Template-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Tender fee payment acknowledgement receipt

Required
2

EMD payment acknowledgement receipt

Required

Stage - Technical Stage

1

Copy of RC book Registration of Taxi/Maxi passing vehicle

Required
2

Copy of road (Contract carriage) permit of vehicle.

Required
3

Copy of PUC certificate (regularly renewed as per RTO rules)

Required
4

Copy of driving license of LMV cab & Badge. (Taxi base)

Required
5

Copy of Taxi passing certificate minimum (8+1) persons

Required
6

Copy of vehicle fitness certificate from RTO

Required
7

Valid Comprehensive Insurance certificate covering period up to date

Required
8

Quotation of new proposed vehicle as per tender requirement

Required
9

As per GOI gazette CG-DL-E-04032021-225641, Dtd:-03.03.2021 sub rule no (9), vehicles manufactured on and after the 1st day of April, 2021 In the case of new models, and 31st day of August, 2021, in the case of existing models, shall be fitted with airbag for the person occupying the front seat, other than the driver and the requirement for such airbag shall be as per AIS 145, as amended from time to time, till the corresponding Bureau of India standards (BIS) specification are notified under the Bureau of India Standards Act, 2016

Required
10

Copy of PF registration compulsory

Required
11

Copy of PAN no

Required
12

Copy of GST Registration

Required
13

Copy of Road Tax

Required
14

Valid licence of driver

Required
15

Duly signed tender copy

Required
16

Any other document

17

UNDERTAKING CUM INDEMNITY BOND

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the primary purpose of this government tender?

This tender aims to establish a Bi-Annual Rate Contract for hiring 9-seater AC SUV/MUV vehicles that are not more than 3 years old. The vehicles will be used for power substation maintenance and operational services at the 220kV L&T Mora Substation in Gujarat, for a period of 24 months. Bidders must provide modern, airbag-equipped vehicles compliant with government safety standards, ensuring reliable transportation for power sector operations.

Who is eligible to bid on this tender?

Eligible bidders include vehicle rental companies, fleet operators, and transport service providers with experience in supplying passenger vehicles to government or corporate clients. Bidders must meet specific technical, financial, and legal criteria, including valid vehicle registration, insurance, permits, and relevant certifications, as detailed in the eligibility section.

What are the key technical specifications for the vehicles?

Vehicles must be not more than 3 years old, equipped with airbags as per AIS 145 standards, and fitted with front seat airbags. They should have minimum seating capacity of 9 persons, valid fitness certificates, comprehensive insurance, and Road Tax. The vehicles must also meet GOI gazette standards for safety and manufacturing dates, ensuring compliance with latest safety regulations.

What is the bidding process and timeline?

The bidding process involves three stages: Preliminary, Technical, and Commercial. Bidders must submit all required documents by the bid submission deadline of 8th January 2026. The process includes document verification, technical evaluation, and price bidding. The evaluation dates are clearly specified, with final award expected shortly after the completion of all stages.

What are the payment terms and estimated costs?

The estimated contract value is approximately INR 15,13,386, covering vehicle rental for 24 months. Payments will be made as per monthly or quarterly schedules based on service delivery and compliance. The detailed financial breakdown includes vehicle costs, service charges, and additional fees. Bidders should ensure competitive pricing aligned with the budget range.

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