Government Tender for Vehicle Hiring: Non-AC Mahindra Bolero & Jeep Contract
Progress
This government tender offers a unique opportunity for vehicle service providers to supply Non-AC Mahindra Bolero and diesel jeeps for Dakshin Gujarat Vij Company Ltd. (DGVCL). The contract, spanning 36 months, involves providing reliable, well-maintained vehicles to support 24-hour operations at Vyara Division's Kukarmunda Sub-division. Bidders must meet strict eligibility criteria, including technical experience and financial stability, and submit their proposals electronically by September 16, 2026. The process emphasizes transparency, with evaluations based on technical capability, cost, and past experience. This tender is ideal for fleet management companies, vehicle leasing firms, and service providers seeking to expand their government sector portfolio within the power distribution industry. The successful bidder will play a crucial role in ensuring uninterrupted power supply operations through dependable vehicle support services.
Scope Of Work
The scope of work involves providing a reliable vehicle hiring service for DGVCL's Vyara Division. Key deliverables include:
- Supply of One Non-AC Closed Body Mahindra Bolero or Parallel Diesel Jeep.
- Ensuring 24-hour operational availability for Kukarmunda Sub-division.
- Maintenance and servicing of the vehicle during the contract period.
- Complying with all safety and operational standards as specified by DGVCL.
The process involves:
- Bid submission with all required technical and financial documents.
- Technical evaluation based on pre-qualification criteria.
- Financial bid opening for qualified bidders.
- Contract award to the successful bidder.
| Vehicle Type | Specification | Quantity |
|---|---|---|
| Mahindra Bolero / Jeep | Diesel, Closed Body | 1 |
Bidders must ensure the vehicle meets the specifications detailed in the tender documents, including safety, emissions, and operational standards.
Technical Specifications
The vehicle should conform to the following technical parameters:
| Parameter | Specification |
|---|---|
| Vehicle Type | Non-AC Closed Body Mahindra Bolero or equivalent Jeep |
| Fuel Type | Diesel |
| Seating Capacity | Appropriate for operational needs |
| Emission Norms | Compliant with Indian BS-VI standards |
| Maintenance | Regular servicing and record keeping |
Sequential procedures include:
- Inspection of vehicle before deployment.
- Regular maintenance checks.
- Documentation of service records.
- Compliance with safety standards mandated by DGVCL.
Financial Requirements
The estimated contract value is INR 21,42,000, covering a 36-month period. Payment terms include:
| Cost Component | Amount (INR) |
|---|---|
| Monthly Rental | Calculated based on bid |
| Security Deposit | As specified in tender |
Payments will be released monthly upon submission of valid invoices and compliance reports. The total bid value must include all costs associated with vehicle supply, maintenance, and operational support.
Tender Data
Bid Details
Tender Type
Open
Sector
Power and Energy
Tender Fee
₹1,180
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Bid Submission Start
07-09-2026 08:00:00
Document Download End
16-09-2026 17:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹21,42,000
Bid To RA
No
Item Category
Hiring of Vehicles
Authority & Contact
Officer Inviting Bids
EXECUITVE ENGINEER (O&M), VYARA DIVISION, DGVCL
Bid Opening Authority
EXECUITVE ENGINEER (O&M), VYARA DIVISION, DGVCL
Address
Vyara Division office, DGVCL, 66 KV COMPOUND, N.H. 6 DHULIYA ROAD, TA-VYARA, DIST-TAPI, PINCODE 394650
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
01 Tender Notice.pdf
TENDER_DOCUMENT
02 Technical Bid IC Jeep revise.pdf
TENDER_DOCUMENT
03 Price Bid.pdf
TENDER_DOCUMENT
Categories
4
Bidding Process
Process Timeline
17-09-2026 11:00
18-09-2026 11:00
19-09-2026 11:00
Required Forms
PRELIMINARY
SRC-Tender Fee EMD
User Defined Template-Secured
TECHNICAL
SRC-Tech Stage
User Defined Template-Secured
COMMERCIAL
Vehicle Hiring
User Defined Template-Secured
Required Documents
Stage - PRELIMINARY
Tender Fee and EMD paid - proof of copy req. to be attached
RequiredStage - TECHNICAL
All Technical Doc. for pre-qualification req. to be attached
Required
Eligibility Criteria
✓ Must have valid registration and operational licenses for vehicle leasing or hire services.
✓ Must have completed at least one similar contract in the last 3 years.
✓ Must submit proof of tender fee and EMD as specified.
✓ Must possess technical capability to maintain and operate the vehicle efficiently.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Tender Fee Paid | Proof required |
| EMD Submission | Proof required |
| Technical Experience | Minimum 1 similar contract in last 3 years |
| Financial Stability | Turnover of at least INR 10 lakhs in last fiscal year |
Note: Bidders must attach all relevant technical documents and proof of eligibility as per the tender guidelines.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main purpose of this government tender?
This tender aims to select qualified service providers for vehicle hiring services, specifically for Non-AC Mahindra Bolero and diesel jeeps, to support DGVCL's operations at Vyara Division. The goal is to ensure 24-hour operational availability for the Kukarmunda Sub-division over a 36-month contract period.
Who is eligible to participate in this tender?
Eligible bidders must have:
- Valid vehicle leasing or hire licenses.
- Experience in similar government contracts within the last 3 years.
- Proof of tender fee and EMD.
- Adequate technical capability for vehicle maintenance.
Refer to the eligibility criteria table for detailed requirements.
How can I submit my bid for this tender?
Bidders must download the tender documents from the official portal, pay the tender fee of INR 1180, and submit all required technical and financial documents electronically before the deadline of September 16, 2026, at 5:00 PM. Ensure all documents are properly uploaded and conform to the specified formats.
What are the key dates and deadlines I should be aware of?
Important dates include:
- Bid submission start: September 7, 2026, at 8:00 AM.
- Bid submission deadline: September 16, 2026, at 5:00 PM.
- Preliminary evaluation: September 17, 2026.
- Technical evaluation: September 18, 2026.
- Commercial evaluation: September 19, 2026.
- Contract award: Expected by September 20, 2026.
All dates are critical; late submissions will be rejected.
What are the evaluation criteria for selecting the successful bidder?
Bids will be evaluated based on:
- Technical capability (40%)
- Financial bid (40%)
- Past experience (20%)
Bidders must meet minimum qualifying marks of 50% in each category and submit complete documentation to qualify for final selection.