Government Tender for Vehicle Hiring - Tata Sumo/Mahindra Bolero for 36 Months
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,062
Contract Form
Works
Completion Period
36 Months
Currency Type
Single
Categories
22
This government tender from Sardar Sarovar Narmada Nigam Limited offers an opportunity for transport service providers to supply 1 vehicle (Tata Sumo or Mahindra Bolero) on a 36-month contract. The project aims to support official transportation needs for the Deputy Executive Engineer's office in Dhandhuka, Gujarat. Bidders must meet eligibility criteria, submit required documents, and comply with detailed technical specifications and terms. The tender process is conducted electronically, ensuring transparency and efficiency in government procurement. With an estimated value of ₹14,29,704, this tender is ideal for experienced vehicle providers seeking to collaborate with the government for long-term service contracts. The process includes pre-bid training, document verification, and evaluation based on technical and financial criteria, culminating in a fair award to the most suitable bidder. Participants are encouraged to review the detailed tender documents, prepare their bids accordingly, and ensure timely submission to secure this valuable government contract.
Scope Of Work
The scope of work for this tender includes:
- Providing 1 Tata Sumo or Mahindra Bolero (Closed Body / Non A.C.) vehicle on a contractual basis.
- Ensuring the vehicle is in good condition, well-maintained, and compliant with safety standards.
- Operating the vehicle for official use of the Deputy Executive Engineer, Quality Control Sub Division, Dhandhuka.
- The contract duration is 36 months, starting from the date of agreement.
Key deliverables:
- Timely vehicle availability as per the schedule.
- Maintenance and servicing of the vehicle during the contract period.
- Providing driver services, if applicable.
| Specification | Details |
|---|---|
| Vehicle Type | Tata Sumo / Mahindra Bolero |
| Body Type | Closed / Non A.C. |
| Contract Duration | 36 months |
| Location | Dhandhuka, Gujarat |
Process for bidders:
- Submit all required documents.
- Ensure vehicle compliance with tender specifications.
- Sign the contract upon selection.
- Maintain vehicle standards throughout the contract period.
Technical Specifications
The vehicle must meet the following technical specifications:
| Parameter | Specification |
|---|---|
| Vehicle Type | Tata Sumo / Mahindra Bolero |
| Body Type | Closed / Non A.C. |
| Age of Vehicle | Not more than 5 years |
| Fuel Type | Petrol or Diesel |
| Seating Capacity | Minimum 7 passengers |
| Maintenance | Regular servicing and timely repairs |
Sequential process:
- Vehicle inspection by the tender committee.
- Verification of documents.
- Approval and signing of contract.
- Continuous monitoring during the contract period.
Financial Requirements
The estimated contract value is ₹14,29,704.00. The payment will be made in installments based on milestones or monthly bills. The financial breakdown includes:
| Cost Element | Amount |
|---|---|
| Vehicle Cost | ₹14,29,704.00 |
| Security Deposit | As per tender terms |
| Payment Terms | Monthly or quarterly, upon submission of bills |
Payment Schedule:
- 30% advance upon contract signing.
- Remaining payments based on vehicle availability and performance.
- Payments will be processed through bank transfer after approval of bills.
Important: All financial transactions are subject to compliance with tender terms and submission of valid invoices.
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Executive Engineer, S.B.C Division No-1/2, Dhandhuka
Bid Opening Authority
Executive Engineer, S.B.C Division No-1/2, Dhandhuka
Address
Narmada Vasahat, Bhavnagar Highway, Dhandhuka-382460
Contact Details
7567706555
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Documents 2
SBD.pdf
TENDER_DOCUMENT
Schedule-B.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have a valid vehicle registration and ownership documents.
- ✓ Must submit a Demand Draft for tender fees as per tender document.
- ✓ Must provide a valid EMD (Earnest Money Deposit) as specified.
- ✓ Must submit latest IT returns demonstrating financial stability.
- ✓ Must provide a copy of PAN Card.
- ✓ Must submit a quotation or RC book of the vehicle.
- ✓ Must furnish other relevant documents as specified in the tender.
| Qualification Requirement | Details |
|---|---|
| Financial Stability | Demonstrated through latest IT returns |
| Vehicle Ownership | Valid RC Book and registration |
| Security Deposit | EMD as per tender guidelines |
| Experience | Prior experience in government vehicle contracts |
Note: All documents must be scanned and submitted as part of the preliminary bid process.
Bidding Process
Process Timeline
26-12-2025 11:00
26-12-2025 12:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
SCHEDULE-B
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
Scan Demand Draft for Tender Fees As per Tender
RequiredScan Copy of EMD As per Tender
RequiredScan Copy of Latest IT Return
RequiredScan Copy of Pancard
RequiredScan copy of Quotation/RC Book of Vehicle
RequiredScan Copy of other documents as per tender document
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids in this government vehicle hiring tender?
The bid submission deadline is 22nd December 2025 at 18:00. Bidders must upload all required documents and complete the submission process before this time to be considered.
What documents are required to participate in this tender?
Eligible bidders must submit:
- Demand Draft for tender fees
- EMD (Earnest Money Deposit)
- Latest IT Return
- PAN Card copy
- Vehicle RC Book or Quotation
- Other documents as specified in the tender document. All documents should be scanned and uploaded during bid submission.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (40%), vehicle condition (30%), financial bid (20%), and past experience (10%). Technical compliance must meet at least 70%, and financial bids will only be opened for qualified bidders.
Is there any training available for online bid submission?
Yes, free vendor training sessions are organized every Saturday at (n)code solutions, Ahmedabad. These sessions help bidders understand the online bidding process and ensure smooth submission.
What is the scope of work for this vehicle hiring tender?
The scope includes providing 1 Tata Sumo or Mahindra Bolero (closed body/non A.C.) vehicle, maintaining it in good condition, and operating it for official use over 36 months. The contractor must ensure timely availability, vehicle maintenance, and compliance with safety standards.
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Documents 2
SBD.pdf
TENDER_DOCUMENT
Schedule-B.pdf
TENDER_DOCUMENT