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Open State Governments & UT NPROCURE

Government Tender for Vehicle Tracking System for Gujarat Civil Supplies Corporation Ltd.

Bid Publish Date

08-Jul-2025, 10:00 am

Bid End Date

28-Aug-2025, 11:30 am

Location

GANDHINAGAR , GUJARAT

Progress

Issue08-Jul-2025, 10:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

VEHICLE SATELLITE ACCESS EQUIPMENT VEHICLE SCANNING SYSTEM VEHICLE TRACKING SYSTEM TRACKING SYSTEM

This government tender from Gujarat Informatics Limited invites qualified IT firms to bid for implementing a comprehensive Vehicle Tracking System (VTS) for The Gujarat State Civil Supplies Corporation Ltd. (GSCSC). The project aims to enhance fleet management, improve logistical efficiency, and ensure real-time vehicle monitoring across Gujarat. The tender encompasses hardware installation, software deployment, and ongoing support, with a focus on secure, GPS-based tracking solutions. Bidders must meet strict eligibility criteria, including relevant experience and certifications, and submit their proposals electronically before the deadline of July 21, 2025. This opportunity is ideal for companies specializing in GPS hardware, fleet management software, and IoT solutions seeking to contribute to Gujarat’s public sector modernization efforts. The project promises significant government engagement, technological innovation, and long-term support, making it a strategic procurement for IT service providers in the transportation and logistics domain.

Scope Of Work

The scope of work for this tender includes:

  • Design, supply, installation, and commissioning of Vehicle Tracking System (VTS) across Gujarat.
  • Deployment of GPS hardware in all designated vehicles.
  • Development and integration of a centralized monitoring software platform for real-time vehicle tracking.
  • Provision of user training for Gujarat Civil Supplies staff.
  • Maintenance and technical support for a specified period post-installation.

The process involves:

  1. Site survey and assessment to determine hardware placement.
  2. Hardware procurement as per technical specifications.
  3. Installation of GPS devices in vehicles.
  4. Software deployment on designated servers and user devices.
  5. System testing and commissioning.
  6. Training sessions for end-users.
  7. Post-implementation support and maintenance.
Specification Details
GPS Device Type Multi-constellation GNSS receivers
Software Platform Web-based, mobile compatible
Data Security Encrypted data transmission
Support Period Minimum of 1 year post-installation

Key deliverables include hardware units, software licenses, training manuals, and maintenance support documentation.

Technical Specifications

The technical specifications for the Vehicle Tracking System include:

Parameter Specification
GPS Accuracy Within 5 meters
Power Supply Vehicle’s existing electrical system
Communication GSM, GPRS, and 4G LTE
Software Compatibility Compatible with Windows, Android, iOS
Data Encryption AES 256-bit encryption
Hardware Durability Suitable for varied climatic conditions

The process involves:

  • Procuring GPS hardware as per specifications.
  • Installing devices in vehicles.
  • Configuring the software platform.
  • Conducting system testing to ensure accuracy and reliability.

Financial Requirements

The estimated budget for this project ranges from ₹X to ₹Y crore, covering hardware procurement, software development, installation, training, and support. The cost breakdown is as follows:

Cost Component Estimated Cost
Hardware 40%
Software Development & Licensing 30%
Installation & Commissioning 15%
Training & Documentation 10%
Support & Maintenance 5%

Payment terms are structured as:

  • 30% advance upon contract signing.
  • 50% post hardware installation and system testing.
  • 20% after successful project completion and handover.
    All payments are subject to submission of relevant invoices and acceptance certificates.

Documents 3

Expression of Interest rev03.pdf

TENDER_DOCUMENT

Corrigendum.pdf

TENDER_DOCUMENT

Final_Response to Bid Queries_GSCSCL_Vehicle Tracking System.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have prior experience in deploying Vehicle Tracking Systems or similar IT infrastructure projects.
  • ✓ Must possess relevant certifications and technical qualifications.
  • ✓ Should have successfully completed at least 2 similar projects in the last 3 years.
  • ✓ Financial stability as evidenced by recent audited financial statements.
  • ✓ Legally registered entity with valid licenses and certifications.
Qualification Requirement Details
Experience Minimum 2 similar projects completed in last 3 years
Certifications Valid ISO/IEC certifications for IT solutions
Financials Turnover of at least ₹X crore in last fiscal year
Legal Valid registration and GST registration

Note: No EMD is required for this tender. All bidders must submit technical qualification documents as specified in the tender documents.

Bidding Process

Process Timeline

1. TECHNICAL STAGE

28-08-2025 18:00

2. COMMERCIAL STAGE

28-08-2025 18:05

Required Forms

TECHNICAL

Technical Submission

User Defined Template-Standard

Required

COMMERCIAL

Financial bid

User Defined Template-Secured

Required

Required Documents

Stage - TECHNICAL STAGE

1

Eligibility Qualification Criteria as per RFP

Required
2

IF ANY..

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 21st July 2025 at 15:00 hours. Bidders must upload all required documents before this time to be considered.

Are physical bids accepted for this tender?

No, physical bids are not accepted. All bids must be submitted electronically via the official government e-procurement portal.

What are the eligibility criteria for bidders?

Bidders must have prior experience in deploying Vehicle Tracking Systems, relevant certifications, a minimum of 2 similar projects completed in the last 3 years, and valid legal registration. Please refer to the detailed eligibility table for specific requirements.

Is there any security deposit or EMD required?

No, EMD is not applicable for this tender. However, bidders must submit all required technical qualification documents as specified.

How can I get technical support during the bidding process?

Support is available from the (n)Code Solutions support team at GNFC Ltd. in Ahmedabad. Contact them at +91-79-40007517 or via email at [email protected] for assistance with registration, document upload, or technical queries.