VHF set with accessories
Indian Coast Guard
Posted:
27 November 2024
Closed:
19 December 2024
GEM
Open State Governments & UT NPROCURE
Government Tender for Supply of VHF Wireless Set Spare Parts & Accessories - Gujarat
Bid Publish Date
27-Jun-2025, 9:00 am
Bid End Date
17-Jul-2025, 12:30 pm
EMD
₹90,000
Value
₹30,00,000
Location
Progress
Issue27-Jun-2025, 9:00 am
AwardPending
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹2,500
Contract Form
Supply
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
5
This government tender offers a significant opportunity for suppliers specializing in telecommunications hardware to provide VHF Wireless Set Spare Parts and Accessories to Gujarat's police department. Managed by the Home Department, the procurement aims to enhance communication infrastructure for law enforcement agencies. The tender process is structured into preliminary, technical, and commercial stages, with clear eligibility criteria including proof of bid fee and EMD. Bidders must meet technical specifications and submit comprehensive documentation through the NPROCURE portal. The estimated value of this contract is ₹30,00,000, with a deadline for bid submission on 17th July 2025. Participating vendors should be experienced in government supply contracts, with a focus on quality, compliance, and timely delivery. This tender ensures transparency, competitive bidding, and opportunities for qualified suppliers to contribute to public safety communication systems.
Scope Of Work
The scope of work includes:
- Supply of VHF Wireless Set Spare Parts and Accessories as detailed in Annexure A.
- Key deliverables:
- Complete inventory of spare parts
- Delivery within the specified completion period
- Compliance with technical specifications
- Process steps:
- Review tender documents and Annexure A
- Submit bid along with required documents
- Attend pre-bid meetings if scheduled
- Complete delivery as per contract terms
- Provide after-sales support if applicable
- Specifications comparison table:
| Item | Specification | Quantity |
|---|---|---|
| VHF Spare Part A | Compatible with model XYZ | 100 units |
| VHF Accessories B | As per Annexure A | 50 units |
- Quality standards: All parts must meet the technical and quality standards specified in the tender document.
Technical Specifications
The technical specifications for the VHF Wireless Set Spare Parts include:
| Parameter | Requirement |
|---|---|
| Compatibility | Must be compatible with existing VHF communication systems used by Gujarat Police |
| Material | High durability, weather-resistant components |
| Certification | Must adhere to Indian standards (IS) and international norms |
| Delivery Time | Within 30 days from purchase order |
Sequential process for technical compliance:
- Review detailed specifications in Annexure A.
- Submit technical supporting documents.
- Ensure parts meet specified standards.
- Conduct testing if required by the tender authority.
- Final acceptance based on technical evaluation.
Financial Requirements
The estimated total budget for this procurement is ₹30,00,000. The financial proposal should include a detailed cost breakdown:
| Item | Cost per unit | Quantity | Total Cost |
|---|---|---|---|
| VHF Spare Parts | As per bid | 100 units | Calculated |
| Accessories | As per bid | 50 units | Calculated |
Payment terms include:
- 30% advance upon contract signing.
- 70% after successful delivery and inspection.
- Final payment after acceptance of goods.
Bidders must submit a competitive bid aligned with the estimated budget and provide detailed cost justifications.
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Miscellaneous Goods
Authority & Contact
Officer Inviting Bids
Office of The Additional Director General of Police, Technical Services & S.C.R.B, Gandhinagar
Bid Opening Authority
Office of The Additional Director General of Police, Technical Services & S.C.R.B, Gandhinagar
Address
7th Floor, Police Bhavan, Sector - 18, Gandhinagar - 382007, Gujarat State
Contact Details
07923259992/[email protected]
Authority Records
HOME DEPARTMENT
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Documents 1
E-Tender Notice No 012025-26.pdf
TENDER_DOCUMENT
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Eligibility Criteria
Bidders must fulfill the following eligibility criteria:
- ✓ Must have valid registration and licenses for government supply contracts.
- ✓ Proof of Bid Processing Fee submission.
- ✓ Proof of Bid EMD of ₹90,000.
- ✓ Technical capability to supply VHF wireless communication parts.
- ✓ Experience in supplying similar communication hardware to government agencies.
| Criterion | Requirement |
|---|---|
| Financial Turnover | Minimum of ₹50 Lakhs in the last 3 years |
| Past Experience | At least 2 government supply contracts in the last 5 years |
| Certification | Valid ISO or relevant quality certification |
Note: Non-compliance with eligibility criteria will disqualify the bid.
Bidding Process
Process Timeline
1. PRILIMINARY STAGE
22-07-2025 12:00
2. TECHNICAL STAGE
22-07-2025 12:05
3. COMMERCIAL STAGE
Required Forms
PRILIMINARY
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
TECHNICAL
Technical Bid
User Defined Template-Standard
CHECK LIST
User Defined Template-Standard
COMMERCIAL
COMMERCIAL BID
User Defined Template-Secured
Required Documents
Stage - PRILIMINARY STAGE
1
Provide any proof of Bid Processing Fee
Required 2
Provide any proof of Bid EMD
RequiredStage - TECHNICAL STAGE
1
Attach scan copy of Technical Supporting documents
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 17th July 2025 at 18:00. Bidders must upload all required documents before this time on the NPROCURE portal. Late submissions will not be entertained.
What documents are required to participate in this tender?
Bidders must submit:
- Proof of Bid Processing Fee
- Proof of Bid EMD of ₹90,000
- Technical supporting documents for the supply items
- Any other documents specified in the eligibility criteria section.
Ensure all documents are clear and valid to avoid disqualification.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (40%), price competitiveness (40%), and past experience (20%). Technical scores must meet a minimum of 70%. The highest total score will determine the winning bid. Transparency and adherence to specifications are critical.
Can I attend the vendor training sessions?
Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the tender process, document submission, and technical requirements, enhancing their chances of success.
Where can I download the tender document?
The tender document is available for free download on the official NPROCURE portal. Use the link provided in the tender notice or visit the portal directly. Ensure you review all terms and annexures before submitting your bid.
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Documents 1
E-Tender Notice No 012025-26.pdf
TENDER_DOCUMENT