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Open State Governments & UT NPROCURE

Government Tender for Supply of VHF Wireless Set Spare Parts & Accessories - Gujarat

Bid Publish Date

27-Jun-2025, 9:00 am

Bid End Date

17-Jul-2025, 12:30 pm

EMD

₹90,000

Value

₹30,00,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue27-Jun-2025, 9:00 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹2,500

Contract Form

Supply

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 5

TWO WAY RADIO MOTOR CYCLES MISCELLANEOUS MACHINE SPARE PART WIRELESS SET

This government tender offers a significant opportunity for suppliers specializing in telecommunications hardware to provide VHF Wireless Set Spare Parts and Accessories to Gujarat's police department. Managed by the Home Department, the procurement aims to enhance communication infrastructure for law enforcement agencies. The tender process is structured into preliminary, technical, and commercial stages, with clear eligibility criteria including proof of bid fee and EMD. Bidders must meet technical specifications and submit comprehensive documentation through the NPROCURE portal. The estimated value of this contract is ₹30,00,000, with a deadline for bid submission on 17th July 2025. Participating vendors should be experienced in government supply contracts, with a focus on quality, compliance, and timely delivery. This tender ensures transparency, competitive bidding, and opportunities for qualified suppliers to contribute to public safety communication systems.

Scope Of Work

The scope of work includes:

  • Supply of VHF Wireless Set Spare Parts and Accessories as detailed in Annexure A.
  • Key deliverables:
    • Complete inventory of spare parts
    • Delivery within the specified completion period
    • Compliance with technical specifications
  • Process steps:
    1. Review tender documents and Annexure A
    2. Submit bid along with required documents
    3. Attend pre-bid meetings if scheduled
    4. Complete delivery as per contract terms
    5. Provide after-sales support if applicable
  • Specifications comparison table:
Item Specification Quantity
VHF Spare Part A Compatible with model XYZ 100 units
VHF Accessories B As per Annexure A 50 units
  • Quality standards: All parts must meet the technical and quality standards specified in the tender document.

Technical Specifications

The technical specifications for the VHF Wireless Set Spare Parts include:

Parameter Requirement
Compatibility Must be compatible with existing VHF communication systems used by Gujarat Police
Material High durability, weather-resistant components
Certification Must adhere to Indian standards (IS) and international norms
Delivery Time Within 30 days from purchase order

Sequential process for technical compliance:

  1. Review detailed specifications in Annexure A.
  2. Submit technical supporting documents.
  3. Ensure parts meet specified standards.
  4. Conduct testing if required by the tender authority.
  5. Final acceptance based on technical evaluation.

Financial Requirements

The estimated total budget for this procurement is ₹30,00,000. The financial proposal should include a detailed cost breakdown:

Item Cost per unit Quantity Total Cost
VHF Spare Parts As per bid 100 units Calculated
Accessories As per bid 50 units Calculated

Payment terms include:

  • 30% advance upon contract signing.
  • 70% after successful delivery and inspection.
  • Final payment after acceptance of goods.

Bidders must submit a competitive bid aligned with the estimated budget and provide detailed cost justifications.

Documents 1

E-Tender Notice No 012025-26.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must fulfill the following eligibility criteria:

  • ✓ Must have valid registration and licenses for government supply contracts.
  • ✓ Proof of Bid Processing Fee submission.
  • ✓ Proof of Bid EMD of ₹90,000.
  • ✓ Technical capability to supply VHF wireless communication parts.
  • ✓ Experience in supplying similar communication hardware to government agencies.
Criterion Requirement
Financial Turnover Minimum of ₹50 Lakhs in the last 3 years
Past Experience At least 2 government supply contracts in the last 5 years
Certification Valid ISO or relevant quality certification

Note: Non-compliance with eligibility criteria will disqualify the bid.

Bidding Process

Process Timeline

1. PRILIMINARY STAGE

22-07-2025 12:00

2. TECHNICAL STAGE

22-07-2025 12:05

3. COMMERCIAL STAGE

Required Forms

PRILIMINARY

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

TECHNICAL

Technical Bid

User Defined Template-Standard

Required

CHECK LIST

User Defined Template-Standard

Required

COMMERCIAL

COMMERCIAL BID

User Defined Template-Secured

Required

Required Documents

Stage - PRILIMINARY STAGE

1

Provide any proof of Bid Processing Fee

Required
2

Provide any proof of Bid EMD

Required

Stage - TECHNICAL STAGE

1

Attach scan copy of Technical Supporting documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for bid submission?

The bid submission deadline is 17th July 2025 at 18:00. Bidders must upload all required documents before this time on the NPROCURE portal. Late submissions will not be entertained.

What documents are required to participate in this tender?

Bidders must submit:

  • Proof of Bid Processing Fee
  • Proof of Bid EMD of ₹90,000
  • Technical supporting documents for the supply items
  • Any other documents specified in the eligibility criteria section.
    Ensure all documents are clear and valid to avoid disqualification.
How will the evaluation of bids be conducted?

Bids will be evaluated based on technical compliance (40%), price competitiveness (40%), and past experience (20%). Technical scores must meet a minimum of 70%. The highest total score will determine the winning bid. Transparency and adherence to specifications are critical.

Can I attend the vendor training sessions?

Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad. These sessions help bidders understand the tender process, document submission, and technical requirements, enhancing their chances of success.

Where can I download the tender document?

The tender document is available for free download on the official NPROCURE portal. Use the link provided in the tender notice or visit the portal directly. Ensure you review all terms and annexures before submitting your bid.