Government Tender for Supply, Installation & Commissioning of Variable Messaging Display Boards in Gandhinagar
Bid Publish Date
13-Oct-2026, 1:30 pm
Bid End Date
28-Oct-2026, 11:30 am
Value
₹4,98,72,836
Location
Progress
This government tender offers a unique opportunity for electrical contractors and technology firms to participate in a large-scale project for the supply, installation, and commissioning of outdoor Variable Messaging Display (VMD) Boards along a key route in Gandhinagar. Managed by the Roads and Buildings Department, the project aims to improve traffic management and public communication through high-quality LED display systems. The tender specifies strict eligibility criteria, technical standards, and a detailed bidding process, ensuring transparency and competitiveness. With an estimated value of approximately ₹49.87 million, this project is ideal for experienced firms specializing in outdoor LED displays, electrical installations, and infrastructure development. Bidders must adhere to deadlines, submit comprehensive documentation, and demonstrate technical and financial capability to secure this prestigious government contract. Participation in this tender supports Gujarat’s vision of smart, connected urban environments and enhances public safety and information dissemination.
Scope Of Work
The scope of work includes:
- Supply of outdoor Variable Messaging Display (VMD) Boards as per technical specifications.
- Installation of VMD systems along the designated route from Indira Bridge to Circuit House, Gandhinagar.
- Commissioning and testing of the installed VMD boards to ensure proper operation.
- Integration with existing traffic management systems if applicable.
The key deliverables are:
- Fully functional outdoor LED VMD boards with specified brightness and visibility.
- Complete installation at designated locations with all necessary mounting and electrical connections.
- Operational testing reports and commissioning certificates.
The process involves:
- Procurement of VMD boards as per approved specifications.
- Site preparation including foundation work and electrical connections.
- Installation of VMD units with secure mounting.
- System integration and testing.
- Handover of operational systems with documentation and training.
Specifications include:
| Parameter | Requirement |
|---|---|
| Display Size | Minimum 1200 sqft (approx.) |
| Brightness | Not less than 5000 nits |
| Power Supply | 230V AC, 50Hz |
| Operating Temperature | -10°C to +50°C |
All work must comply with relevant safety standards, electrical codes, and project-specific guidelines.
Technical Specifications
The technical specifications for the VMD boards are:
- Display Area: Minimum 1200 sqft (approx.)
- Brightness: ≥ 5000 nits for visibility in daylight
- Resolution: High-definition pixel pitch suitable for outdoor viewing
- Power Supply: 230V AC, 50Hz with surge protection
- Operating Temperature Range: -10°C to +50°C
- Certifications: CE, ISO, or equivalent for outdoor LED displays
Procedures include:
- Manufacture and quality assurance of VMD units as per standards.
- Transportation to site with appropriate packaging.
- Site preparation including foundation and electrical wiring.
- Installation with secure mounting and electrical connections.
- System testing for brightness, visibility, and operational stability.
- Handover and documentation including operation manuals and training.
All technical parameters must meet or exceed the standards specified in the tender documents.
Financial Requirements
The estimated project cost is approximately ₹49.87 million. Bidders must submit a detailed financial proposal, including itemized costs for procurement, installation, and commissioning. The payment schedule will be linked to project milestones, with an initial earnest money deposit of ₹4,99,000. The bid must specify the rate and total bid amount, which should be inclusive of all taxes and duties. The financial proposal should also include provisions for warranty, maintenance, and post-installation support. The successful bidder will be required to furnish a performance security equivalent to 5% of the contract value, payable within 15 days of award. Payments will be released based on completion of specified project stages, verified through inspection and certification.
Tender Data
Bid Details
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹6,000
Contract Form
Works
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
13-10-2026 19:00:00
Document Download End
28-10-2026 17:00:00
Bid Validity
120 Days
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹4,98,72,836
Bid To RA
No
Item Category
Electrical
Authority & Contact
Officer Inviting Bids
Executive Engineer, Sachivalay complex Electrical Division, Sector-16, Gandhinagar,
Bid Opening Authority
Superintending Engineer [Electrical]
Address
3RD FLOOR, NIRMAN BHAVAN, SECTOR NO 10 A , GANDHINAGAR
Contact Details
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 11
Annexure A Declaration.pdf
TENDER_DOCUMENT
Annexure B OEM.pdf
TENDER_DOCUMENT
ANNEXURE II LED VMD J5 Circuit House.pdf
TENDER_DOCUMENT
DTP LED VMD J5 Circuit House.pdf
TENDER_DOCUMENT
PQ LED VMD J5 Circuit House.pdf
TENDER_DOCUMENT
SBD SITC LED VMD Vol I.pdf
TENDER_DOCUMENT
SBD SITC LED VMD Vol II.pdf
TENDER_DOCUMENT
Special Conditions related to work.pdf
TENDER_DOCUMENT
Annexure I Structure AND Foundation Specification.pdf
TENDER_DOCUMENT
NOTICE NO 12.pdf
TENDER_DOCUMENT
GRGST.PDF
TENDER_DOCUMENT
Categories
9
Bidding Process
Process Timeline
28-10-2026 17:05
28-10-2026 17:10
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Percentage Rate
Library-Secured
Annexure - II
User Defined Template-Secured
Required Documents
Stage - Preliminary Stage
• Upload scanned copy of Tender Fee of ₹6000/-in the form of Demand Draft only (Cash not acceptable) in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar from any Nationalized / Scheduled Bank. (DD for Tender Fee must be purchased from the account of Bidder)
Required• Upload scanned copy Bid Security of ₹4,99,000/-in the form of FDR (with a validity period of not less than 135 Days) / Bank Guarantee from Nationalized/ Scheduled Bank in favour of Executive Engineer, Sachivalaya Complex Electrical Division, Gandhinagar payable at Gandhinagar
Required• Upload scanned copy Bank Solvency/ Liquid Asset Credit Facility (25 percent of estimated cost put to tender i.e. ₹1,24,68,208.68/-) issued from Nationalized/Scheduled bank of Year 2026
Required• Upload Scanned copy of Permanent Account Number (PAN) issued by Income Tax Department
Required• Upload Scanned copy of GST Registration Certificate
Required• Upload Scanned copy of valid Electric contractor licence & Upload scanned copy of R&B Department A and above category registration (Electrical) OR OEM (Original Equipment Manufacturer) OR Authorised by OEM for LED Screen for this work only
Required• Upload Scanned copy of Experience in Form-3A for one similar Completed work (i.e. Only SITC of minimum One Outdoor LED Display/ Variable Messaging Display (VMD) Work of 40 Percentage of 3000 Sqft (i.e. approx. 1200 Sqft) installation will be considered, Audio Video System Maintenance work experience will not be considered) having completion cost not less than ₹1,99,49,134.18 (Without GST) (40 Percentage of the electrical amount put to tender for the proposed Work) (Escalation/Enhancement Factor as per SBD Applicable) in last five financial years. (For Government works: Completion Certificate in Form-3-A issued by the competent authority shall be submitted. If specifically required by the Employer/Authority, relevant BOQ details shall also be submitted. and for private work- Self attested copy of work order, self-attested copy of agreement, self-attested copy of Completion certificate, self-attested copy of Final bill, self-attested copy of TDS certificates and self-attested copy of letter of permission given by employer for subletting the work are required) (Bidders experience will be considered only)
Required• Upload Scanned copy of Annual Turnover Statement certified by C.A. of any one of last five financial year i.e.2021-22 to 2025-26 updated to the current financial year shall be more than ₹14,96,18,506.40
Required• Upload Signed and scanned copy of Declaration Letter of Bidder (Annexure A)
Required• Upload Signed & Scanned Copy of Special condition related to Work
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid electrical contractor license and R&B Department registration of A category or higher, or authorized OEM/authorized dealer for LED screens.
- ✓ Must have experience in similar outdoor LED display projects, specifically SITC of VMD or outdoor LED boards.
- ✓ Must demonstrate financial stability with an annual turnover exceeding ₹14.96 million in each of the last five financial years.
- ✓ Must submit proof of experience with at least one completed project involving outdoor LED display installation with a minimum area of 1200 sqft, costing not less than ₹1.99 crore.
- ✓ Must provide bid security of ₹4,99,000 in the form of FDR or bank guarantee valid for at least 135 days.
- ✓ Must submit solvency certificate of at least 25% of the estimated project cost from a nationalized bank.
- ✓ Must provide PAN and GST registration certificates.
- ✓ Must submit annual turnover statements certified by a Chartered Accountant.
- ✓ Must submit Declaration Letter (Annexure A) and special conditions related to the work.
| Qualification Criterion | Minimum Requirement |
|---|---|
| Experience | 1 similar outdoor LED display project |
| Financial Turnover | > ₹14.96 million annually |
| Bid Security | ₹4,99,000 |
| Project Cost | Approx. ₹49.87 million |
| Valid Licenses | As specified above |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to supply, install, and commission outdoor Variable Messaging Display (VMD) Boards along the route from Indira Bridge to Circuit House in Gandhinagar. The project enhances traffic management and public information dissemination through advanced LED display systems, contributing to improved urban infrastructure and smart city initiatives.
Who is eligible to participate in this tender?
Eligible bidders must possess valid electrical contractor licenses, demonstrate experience in outdoor LED display projects, and have financial stability with sufficient turnover and solvency certificates. Specific experience in similar projects with outdoor LED displays of at least 1200 sqft is mandatory, along with necessary certifications such as PAN, GST, and OEM authorizations.
What are the key technical specifications for the VMD boards?
The VMD boards must have a minimum display area of 1200 sqft, brightness of at least 5000 nits, and be suitable for outdoor conditions with high-resolution pixel pitch. They should operate on 230V AC, withstand temperatures from -10°C to +50°C, and hold relevant certifications like CE or ISO for outdoor displays.
What is the bidding process and important deadlines?
Bidders must download the tender documents and submit their bids electronically by 28-10-2026, 5:00 PM. The bid opening will be on the same day at 5:05 PM. The evaluation process will follow, with the contract award expected shortly after. Strict adherence to deadlines is essential for participation.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (40%), cost (30%), relevant experience (20%), and financial stability (10%). Minimum qualifying marks are set for each criterion. The most technically sound and cost-effective bid will be selected, ensuring transparency and fairness in the procurement process.