Government Tender for Xerox Work 2026-27 | Ahmedabad Urban Development Authority
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹1,500
Contract Form
Supply
Completion Period
As per tender Document Attached
Currency Type
Single
Categories
2
The Ahmedabad Urban Development Authority (AUDA) invites qualified vendors to participate in the Xerox Work Tender for 2026-27. This government procurement opportunity focuses on providing high-quality Xerox services, including copying and printing solutions, to support urban development projects. The tender aims to select reliable suppliers with proven experience in office document management, offering competitive pricing and adherence to technical standards. Bidders must meet eligibility criteria, submit required documents, and participate in an online bidding process scheduled from July to August 2026. The project emphasizes timely delivery, quality assurance, and after-sales support, aligning with government initiatives to enhance urban infrastructure and administrative efficiency. Download the tender document, review detailed specifications, and submit your bid to secure a valuable government contract.
Scope Of Work
The scope of work involves providing Xerox services as detailed below:
- Supply and maintenance of Xerox machines for document copying and printing.
- Ensuring high-quality output with minimal downtime.
- Providing necessary consumables such as toner and paper.
- Regular servicing and prompt repairs of Xerox equipment.
The process includes:
- Submission of technical and financial bids via the online portal.
- Compliance with all tender specifications and submission of required documents.
- Adherence to delivery timelines and quality standards.
| Specification | Details |
|---|---|
| Equipment Type | High-capacity Xerox printers and copiers |
| Service Period | As per tender document attached |
| Delivery Location | Ahmedabad Urban Development Authority, Ahmedabad |
| Contract Type | Supply and maintenance |
Bidder must ensure all equipment meets the technical specifications outlined in the tender document, and provide after-sales support as required.
Technical Specifications
The Xerox machines must comply with the following technical parameters:
| Parameter | Requirement |
|---|---|
| Machine Type | Digital copier with printing capabilities |
| Copy Speed | Minimum 30 pages per minute |
| Resolution | Minimum 600 dpi |
| Paper Handling | Support for A4 and A3 sizes |
| Power Supply | 220V ± 10%, 50Hz |
Sequential process for technical compliance:
- Review specifications in the tender document.
- Submit technical compliance details along with bid.
- Ensure machines meet or exceed technical standards.
- Provide demonstration or technical data sheets if required.
Financial Requirements
The estimated budget for this Xerox work tender ranges from Rs. 2,00,000 to Rs. 5,00,000, depending on the scope and scale of services. The financial proposal must include detailed cost breakdowns:
| Cost Component | Amount (Rs.) |
|---|---|
| Equipment Cost | As per itemized list |
| Consumables | Estimated monthly cost |
| Maintenance & Support | Fixed annual fee |
| Miscellaneous | Any additional charges |
Payment terms are as follows:
- 30% advance upon contract signing.
- 40% after delivery and installation.
- Remaining 30% post successful completion and acceptance.
All payments are subject to submission of valid invoices and compliance with contractual terms.
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Executive Engineer , Ahmedabad Urban Development Authority, Ahmedabad
Bid Opening Authority
Executive Engineer , Ahmedabad Urban Development Authority, Ahmedabad
Address
2nd Floor, Executive Engineer , Ahmedabad Urban Development Authority, Sardar vallabhbhai patel bhavan, usmanpura ashram road, Ahmedabad-380014
Contact Details
7927545061
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Documents 1
Xerox Work Tender - 2026-27.pdf
TENDER_DOCUMENT
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Eligibility Criteria
- ✓ Must have valid digital certificates for online bidding.
- ✓ Must submit scan copies of tender fee, EMD, and other necessary documents.
- ✓ Must have relevant experience in Xerox services or office document management.
- ✓ Financial stability as per the criteria specified in the tender.
| Qualification Criteria | Details |
|---|---|
| Tender Fee | Rs. 1500/- non-refundable |
| EMD | As specified in tender document |
| Experience | Minimum 3 years in Xerox or related services |
| Financials | Annual turnover of at least Rs. 10 lakhs |
Bidders must meet all eligibility requirements to qualify for the tender process.
Bidding Process
Process Timeline
10-08-2026 11:00
Required Forms
Primary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Commercial
Price Bid Form
Library-Secured
Required Documents
Stage - Primary Stage
Attach scan copy of tender fee
RequiredAttach scan copy of EMD
RequiredAttach scan copy of other necessary documents as per tender
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for submitting bids for the Xerox Work tender?
The bid submission deadline is 6th August 2026 at 6:00 PM. Bidders must upload all required documents and proposals before this time to be considered.
What are the eligibility criteria to participate in this government tender?
Eligible bidders must have a valid digital certificate, submit scan copies of tender fee, EMD, and relevant experience documents. They should also meet the financial criteria specified, including an annual turnover of at least Rs. 10 lakhs and minimum 3 years of relevant experience.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical compliance (50%), financial offer (30%), and experience & past performance (20%). Bidders must score at least 70% in technical evaluation to qualify for final consideration.
What technical specifications are required for the Xerox machines?
Machines must support digital copying and printing, with a minimum speed of 30 pages per minute, resolution of 600 dpi, and support for A4 and A3 paper sizes. Equipment must meet or exceed these standards to qualify.
Who can I contact for support during the bidding process?
For assistance, contact the Ahmedabad Urban Development Authority at 7927545061 or email [email protected]. Support is also available through (n)Procure team at GNFC Ltd., with training sessions every Saturday at (n)code solutions, Ahmedabad.
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Documents 1
Xerox Work Tender - 2026-27.pdf
TENDER_DOCUMENT