Government Tender Published for For Vehicle Rent E-Tender in SEONI, MADHYA PRADESH
MP Forest Department
SEONI, MADHYA PRADESH
Posted:
8 June 2026
Closed:
27 June 2026
EPROCURE
Open Education & Training NPROCURE
Government Vehicle Rental Tender 2026: Bidding for Vehicle & Driver Services
Progress
Issue08-Jul-2026, 12:01 am
AwardPending
Tender Type
Open
Sector
Education & Training
Tender Fee
₹1,500
Contract Form
Works
Completion Period
12 Months
Currency Type
Single
Categories
2
This open government tender invites experienced vehicle rental service providers to supply vehicles with drivers for Bhakta Kavi Narsinh Mehta University in Junagadh, Gujarat. The project aims to ensure reliable transportation support for university activities over a 12-month period. Bidders must meet stringent eligibility criteria, including experience, financial stability, and vehicle standards. The tender process involves technical and commercial evaluations, with a focus on safety, quality, and cost-effectiveness. The opportunity is ideal for fleet management companies seeking to partner with government educational institutions. The total estimated value is Rs. 10,00,000, and the process is conducted electronically via the NProcure platform. Key deadlines include bid submission by 28th July 2026, with technical evaluation scheduled for 1st August 2026. Successful bidders will be awarded a contract to provide dependable vehicle services, supporting the university’s operational needs in Gujarat.
Scope Of Work
The selected service provider will be responsible for:
- Supplying various types of vehicles (with drivers) on a rental basis for university needs.
- Ensuring vehicles are well-maintained, insured, and compliant with safety standards.
- Providing vehicles for official functions, staff transportation, and other university activities.
- Maintaining a fleet that includes sedans, SUVs, and mini-buses as per the university's requirements.
Key deliverables include:
- Timely vehicle deployment as per schedule.
- 24/7 availability for urgent requests.
- Maintenance and servicing of vehicles.
- Providing drivers with valid licenses and proper conduct.
Process for service delivery:
- Receive vehicle requests from the university.
- Allocate appropriate vehicles based on availability and requirements.
- Ensure vehicles are clean, operational, and insured.
- Maintain records of trips, fuel consumption, and maintenance.
- Submit regular reports to the university.
| Vehicle Type | Quantity | Specifications |
|---|---|---|
| Sedan | As required | Comfortable, fuel-efficient |
| SUV | As required | Suitable for rough terrains |
| Mini-bus | As required | Seating capacity of 15-20 |
The provider must adhere to all safety and environmental regulations applicable in Gujarat.
Technical Specifications
Vehicles must meet the following technical parameters:
| Parameter | Requirement |
|---|---|
| Vehicle Age | Not older than 5 years |
| Fuel Type | Petrol/Diesel/CNG |
| Seating Capacity | 4 to 20 seats depending on vehicle type |
| Safety Features | Seat belts, airbags, GPS tracking |
| Insurance | Comprehensive coverage |
Sequential process for vehicle inspection:
- Submit vehicle details and documents.
- Undergo technical inspection by authorized personnel.
- Obtain approval for vehicle deployment.
- Maintain records of inspections and servicing.
Vehicles must be equipped with necessary safety and comfort features, and comply with all local transport regulations.
Financial Requirements
The estimated contract value is Rs. 10,00,000. Payment will be made based on monthly invoices submitted after service delivery, subject to verification. The cost breakdown includes:
| Cost Component | Estimated Amount |
|---|---|
| Vehicle Rent | Rs. 8,00,000 |
| Driver Allowance | Rs. 1,50,000 |
| Maintenance & Fuel | Rs. 50,000 |
Payment Terms:
- Payments will be released monthly upon submission of invoices.
- Invoices must be supported by trip logs and maintenance records.
- Final payment after successful completion of the contract period.
Bidders should specify their rates and any additional charges in the financial proposal, ensuring transparency and competitiveness.
Additional Tender Data
Commercial Details
Tender Category
Service
Tender Value
₹10,00,000
Bid To RA
No
Item Category
Services
Authority & Contact
Officer Inviting Bids
Bhakta Kavi Narsinh Mehta University Junagadh
Bid Opening Authority
REGISTRAR
Address
Government Polytechnic Campus, Bhakta Kavi Narsinh Mehta University Road, Khadia,Junagadh - 362263
Contact Details
02852681400
Authority Records
EDUCATION DEPARTMENT
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Documents 1
Tender_Hiring_Vehicles_2026.pdf
TENDER_DOCUMENT
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Open Tender for E-TENDER FOR HIRING OF VEHICLES ON RENTAL BASIS FOR A PERIOD OF ONE YEAR in CHENNAI, TAMIL NADU
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Eligibility Criteria
- ✓ Must have valid registration and licensing for vehicle operation.
- ✓ Proven experience in providing vehicle rental services to government or large organizations.
- ✓ Financial stability with an annual turnover of at least Rs. 50 lakhs in the past 3 years.
- ✓ Must possess valid GST registration and PAN card.
- ✓ Demonstrate capacity to supply vehicles as per the specifications.
- ✓ Comply with all safety, insurance, and driver qualification requirements.
| Qualification | Minimum Requirement |
|---|---|
| Experience | 3 years in vehicle rental services |
| Financial | Turnover of Rs. 50 lakhs annually |
| Certifications | Valid vehicle registration, insurance, and driver licenses |
Bidders must submit relevant documents including registration certificates, financial statements, and experience letters.
Bidding Process
Process Timeline
1. Technical Bid
01-08-2026 15:00
2. Commercial Bid
Required Forms
Technical
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical Submission
User Defined Template-Standard
Commercial
Price Bid Vehicle
User Defined Template-Secured
Required Documents
Documents required
1
Tender_Hiring_Vehicles_2026.pdf
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission?
The bid submission deadline is 28th July 2026 at 6:00 PM. Bidders must upload all required documents before this time, as late submissions will not be accepted.
What documents are required to participate in this tender?
Participants must submit:
- Valid vehicle registration and insurance certificates
- PAN and GST registration documents
- Experience certificates
- Financial statements
- Technical specifications of vehicles
- Bid fee and EMD fee receipts
All documents must be uploaded electronically via the e-procurement portal.
How will the evaluation of bids be conducted?
Bids will be evaluated based on technical competence (40%), cost (30%), vehicle safety standards (20%), and past performance (10%). A minimum technical score of 70% is required for eligibility. The most suitable bidder will be selected based on the combined technical and financial scores.
Are physical bids accepted for this tender?
No, physical bids are not accepted. All submissions must be made electronically through the official e-procurement platform before the deadline.
What support is available for bidders unfamiliar with the online process?
A free vendor training camp is organized every Saturday from 4:00 PM to 5:00 PM at (n)Code Solutions, GNFC Ltd., Ahmedabad. Bidders can also contact the support team at +91-79-40007517 or email [email protected] for assistance.
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Documents 1
Tender_Hiring_Vehicles_2026.pdf
TENDER_DOCUMENT