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Open State Governments & UT NPROCURE

Govt Tender for Fire Fighting System Installation at Girls Hostel-1 Mandvi

Bid Publish Date

14-Jul-2026, 7:30 am

Bid End Date

28-Jul-2026, 12:30 pm

Value

₹25,39,182

Location

SURAT , GUJARAT
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Progress

Issue14-Jul-2026, 7:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,500

Contract Form

Works

Completion Period

3  Months

Currency Type

Single

Categories 1

SERVICES

This government tender invites qualified contractors to provide and install a comprehensive Fire Fighting System at Girls Hostel-1 in Mandvi, Surat. The project aims to enhance safety infrastructure for educational institutions under the State Government of Gujarat. Bidders must demonstrate technical expertise, financial stability, and relevant experience in fire safety installations. The tender is open to registered contractors with valid certifications, including E-1 Class registration, GST, PAN, and solvency certificates. The scope includes supply, installation, and commissioning of fire safety equipment, adhering to specified technical standards. The procurement process emphasizes transparency, with clear evaluation criteria and deadlines. Interested companies should review the detailed tender documents, submit their bids electronically, and ensure compliance with all eligibility and technical requirements. This opportunity is ideal for civil engineering firms, fire safety service providers, and infrastructure contractors seeking government projects in Gujarat.

Scope Of Work

The scope of work includes:

  • Supply of fire safety equipment as per specifications.
  • Installation of fire fighting systems at the designated Girls Hostel-1.
  • Testing and commissioning of the installed system.
  • Ensuring compliance with technical standards outlined in the tender documents.

The key deliverables are:

  • Complete fire safety system installation.
  • Proper documentation and certification of system functioning.
  • Training and handover to the hostel management.

Process steps include:

  1. Review of tender documents and specifications.
  2. Submission of technical and financial bids electronically.
  3. Evaluation of bids based on technical compliance and financial competitiveness.
  4. Awarding of contract to the successful bidder.
  5. Execution of installation within the stipulated 3-month period.
  6. Final testing, certification, and handover.

Bidder must ensure all equipment and installation practices meet the standards specified in the tender, including adherence to safety codes and certification requirements.

Technical Specifications

The technical specifications include:

Parameter Requirement
Equipment Fire extinguishers, sprinklers, alarms, and detection systems conforming to IS standards
Installation Complete wiring, piping, and system integration as per technical drawings
Testing System testing and certification by authorized agencies
Compliance Adherence to safety codes and certification standards

Procedure:

  1. Review detailed specifications in the tender documents.
  2. Supply approved equipment.
  3. Install as per approved drawings.
  4. Conduct testing and obtain certification.
  5. Handover with documentation.

All equipment must be certified, and installation must follow the technical standards outlined in the tender specifications.

Financial Requirements

The estimated project cost is approximately Rs. 25.39 lakh INR. The financial bid should include:

Cost Component Amount (INR)
Equipment As per BOQ
Installation As per scope
Testing & Certification Included
Total Estimated Cost 25,391,82.01

Payment terms:

  • 30% advance upon contract signing.
  • 40% after installation completion.
  • 30% after final testing and certification.

Bidders must submit a detailed priced Bill of Quantities and Form of Bid as part of their financial proposal. All costs should be inclusive of taxes and applicable charges.

Additional Tender Data

Commercial Details

Tender Category

Service

Tender Value

₹25,39,182

Bid To RA

No

Item Category

Fire and Safety Services

Authority & Contact

Officer Inviting Bids

Executive Engineer, Surat (R&B) Division No.2, Surat.

Bid Opening Authority

Executive Engineer, Surat (R&B) Division No.2, Surat.

Address

4th Floor, (R&B) Bhavan, Opp.Dutchgarden, Nanpura, Surat 395 001.

Contact Details

[email protected]

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Documents 4

BOQ Girls Hostel-1 Mandvi.pdf

TENDER_DOCUMENT

Specification Fire Mandvi Girls Hostel.pdf

TENDER_DOCUMENT

GR.pdf

TENDER_DOCUMENT

SBD Fire Mandvi Girls Hostel.pdf

TENDER_DOCUMENT

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Eligibility Criteria

Bidders must meet the following eligibility criteria:

  • ✓ Must have valid E-1 Class registration and above.
  • ✓ Must provide valid GST registration, PAN card, and bank solvency certificate for 2026.
  • ✓ Must submit a bid security/DD of Rs. 1500 or valid EMD exemption certificate.
  • ✓ Must attach valid tender fee DD or proof of payment.
  • ✓ Must demonstrate relevant experience in fire safety system installation, accounting for at least 40% of the estimated project cost.
  • ✓ Must submit all required documents including affidavits, undertakings, and work method schedule.
Qualification Criteria Details
Registration Valid E-1 Class or higher
Financial Bank solvency certificate for 2026
Experience Similar fire safety projects accounting for 40% of estimated cost
Certification GST, PAN, Bid Security, Tender Fee
Experience in fire safety Proven track record in fire system installation

Applicants must ensure all documents are valid, up-to-date, and submitted in the prescribed format to qualify for bid evaluation.

Bidding Process

Process Timeline

1. Technical Bid

29-07-2026 11:00

2. Financial Bid

29-07-2026 11:30

Required Forms

Technical

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Registration Class Details.

User Defined Template-Standard

Required

Proposed sub-contract and firms involved

User Defined Template-Standard

Financial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Technical Bid

1

Attached Scan copy of Valid Tender Fee DD.

Required
2

Attached Scan copy of Valid FDR or Exemption certificate for EMD. Bid Security / EMD (It mandatory to attached a bank third party confirmation letter showing the FDR is in the name of Executive Engineer, Surat (R&B) Division No.2, Surat (Pledge letter) for the FDR.) or Valid EMD Exemption Certificate.

Required
3

Attached Scan copy of Valid Bank Solvency Certificate for Calendar year 2026.

Required
4

Attached Scan copy of Valid Registration E-1 Class and above.

Required
5

Attached Scan copy of Valid PAN card.

Required
6

Attached Scan copy of Valid GST Registration.

Required
7

Attached Scan copy of Valid Other Documents.

Required
8

Attached Copy of Bid Security in the form specified in Section 8.

Required
9

Attached Copy of Certificates, under takings, affidavits as specified in Section 2.

Required
10

Attached Copy of Under taking that the bid shall remain valid for the period specified in Clause 15.1.

Required
11

Attached Copy of Proposed work method and schedule. (Refer ITB Clause 4.1).

Required
12

Attached Copy of litigation History (Refer Clause 1.11 of Q.I.).

Required
13

Attached Document of Proposed sub-contract and firms involved (Refer Clause 1.7 of Q.I.).

Required
14

Attached Document of Experience of Similar Nature of work Accounting 40 percentage of Estimated Cost (3-A form must be uploaded by Executive Engineer sign.)

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Financial Bid

1

Attached Copy of Form of Bid as specified in Section 6

2

Attached Copy of Priced Bill of Quantities for items specified in Section 7

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the scope of this government tender?

The tender involves supply, installation, testing, and commissioning of a Fire Fighting System at Girls Hostel-1 in Mandvi, Surat. It includes providing fire safety equipment such as extinguishers, sprinklers, alarms, and detection systems, all compliant with IS standards. The project duration is approximately 3 months, with a total estimated cost of Rs. 25.39 lakh. Bidders must adhere to technical specifications, submit all required documents, and participate via the online portal. The scope emphasizes safety, quality, and compliance with government standards.

Who is eligible to bid on this tender?

Eligible bidders must possess valid E-1 Class registration or higher, GST registration, PAN card, and bank solvency certificate for 2026. They should have relevant experience in fire safety system installation, with proven projects accounting for at least 40% of the estimated cost. Bidders must submit bid security/DD of Rs. 1500 or an exemption certificate, along with all supporting documents, affidavits, and work method schedules. Eligibility also requires compliance with technical and financial criteria specified in the tender documents.

What are the key dates and deadlines for this tender?

The bid process begins on 14-07-2026 with bid submission opening. The last date for bid submission is 28-07-2026 at 18:00. Technical evaluation is scheduled for 29-07-2026 at 11:00 AM, followed by financial evaluation at 11:30 AM on the same day. The final award notification is expected around 30-07-2026. Bidders must submit all documents before the deadline and ensure compliance with the specified timelines to participate successfully.

How can I obtain the tender documents and support?

Tender documents are available for download from the official nProcure portal. Bidders must register and procure a valid Digital Certificate for online bidding. Support is available through (n)code solutions, GNFC Ltd., Ahmedabad, with contact details:

A free vendor training session is organized every Saturday from 4:00 to 5:00 PM at the GNFC office. It is recommended to attend for guidance on the online bidding process and document submission. Ensure all documents are complete, valid, and submitted before the deadline to qualify for evaluation.

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