Open State Governments & UT NPROCURE

Govt Tender for Upgradation of Tractor for Sanitary Department at Valsad Municipality

Bid Publish Date

03-Dec-2025, 4:00 pm

Bid End Date

17-Dec-2025, 6:00 pm

Value

₹12,19,518

Location

VALSAD , GUJARAT

Progress

Issue03-Dec-2025, 4:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹1,062

Contract Form

Works

Completion Period

3  Months

Currency Type

Single

Categories 4

AGRICULTURE EQUIPMENT VEHICLE AGRICULTURAL EQUIPMENT AGRICULTURAL MACHINERY

This government tender offers an exciting opportunity for companies specializing in vehicle upgrades and municipal infrastructure to participate in the upgradation of tractors for the Sanitary Department at Valsad Municipality. With a focus on enhancing sanitation operations, the project involves comprehensive vehicle modifications, ensuring compliance with government standards. The tender is managed by Valsad Nagar Seva Sadan, part of Gujarat State Government, and emphasizes transparency, competitive bidding, and quality assurance. Bidders must meet strict eligibility criteria, including experience, financial stability, and document submission, to qualify for this lucrative project valued at approximately ₹12.2 lakh. The project timeline is set for 3 months, with detailed technical specifications and a clear procurement process. This tender is ideal for local and national companies seeking to contribute to municipal development and public health initiatives in Gujarat.

Scope Of Work

The scope of work involves the comprehensive upgrade of tractors used by the Sanitary Department at Valsad Municipality. Key deliverables include:

  • Upgrading existing tractor models to meet specified technical standards.
  • Ensuring compatibility with municipal sanitation equipment.
  • Installation of necessary accessories and safety features.
  • Conducting testing and quality assurance to certify operational readiness.

The process involves the following steps:

  1. Site Inspection and Assessment: Bidders must visit the site at Nagar Seva Sadan, Valsad, to evaluate existing equipment.
  2. Preparation of Technical Proposal: Submit detailed plans and specifications for tractor upgrade.
  3. Implementation: Execute the upgrade work as per approved plans.
  4. Testing and Certification: Conduct operational tests and obtain certification from authorized officials.
Specification Details
Tractor Model Must be compatible with existing municipal fleet
Upgradation Features Engine enhancement, hydraulic systems, safety features
Certification Must comply with Gujarat State transport standards
  • Final delivery of upgraded tractors with all documentation and warranties.

Bidders are required to adhere to all safety, environmental, and quality standards specified by the government and Valsad Municipality.

Technical Specifications

The technical specifications for the tractor upgrade include:

Parameter Specification
Engine Capacity Minimum 1500 cc
Hydraulic System Compatible with municipal sanitation equipment
Safety Features Emergency brakes, reflectors, safety alarms
Certification Standards Compliant with Gujarat State transport norms

Sequence of procedures:

  1. Submit detailed technical proposal.
  2. Await technical review and approval.
  3. Perform upgrade work as per approved specifications.
  4. Conduct testing and certification.

Technical compliance is mandatory to ensure operational efficiency and safety.

Financial Requirements

The estimated project cost is approximately ₹12,19,518.30. The financial breakdown includes:

Cost Component Amount (INR)
Equipment Upgradation 9,75,614
Testing & Certification 1,21,952
Miscellaneous & Contingency 1,21,952

Payment terms:

  • 30% advance upon contract signing.
  • 50% after completion of upgrade.
  • Remaining 20% after successful testing and certification.
  • Payments will be processed through bank transfer upon submission of valid invoices and certification documents.

Bidders must provide detailed cost proposals aligned with these guidelines.

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Eligibility Criteria

  • ✓ Must have valid registration certificates for the company and vehicles.
  • ✓ Proven experience in vehicle upgrading and municipal infrastructure projects.
  • ✓ Minimum bank solvency of 20% of the tender amount.
  • ✓ Submission of all required documents including PAN, GST, EPF registration, and ITR for the last three years.
  • ✓ Site visit certificate signed by Nagarpalika Engineer.
  • ✓ Anti-blacklisting declaration.
  • ✓ Submission of bid assurance and unconditional acceptance letter.
Qualification Parameter Minimum Requirement
Experience At least 3 similar projects in vehicle upgrading
Financial Solvency Bank solvency certificate of minimum 20% of tender value
Registration Valid GST, EPF, PAN, and other statutory registrations
Documentation Complete set of required documents as per tender guidelines

Bidders must meet all criteria to qualify for the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

22-12-2025 12:00

2. Commercial Stage

22-12-2025 12:05

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Percentage Rate

Library-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Kindly Attach scan copy of Tender Fee Document.

Required
2

Kindly Attach scan copy of Tender EMD Document.

Required
3

Kindly Attach scan copy of Registration Certificate. As Per Bid Evaluation Criteria.

Required
4

Kindly Attach scan copy of Bank Solvency Current Year Minimum 20 percent of Total Amount of Tender.As Per Bid Evaluation Criteria.

Required
5

Kindly Attach scan copy of Form-3A Document for Experience. As Per Bid Evaluation Criteria.

Required
6

Kindly Attach scan copy of PAN Card.

Required
7

Kindly Attach scan copy of Last Three Year ITR.

Required
8

Kindly Attach scan copy of GST Registration Document.

Required
9

Kindly Attach scan copy of EPF Registration Document.

Required
10

Kindly Attach scan attested copy of Turnover Certificate.

Required
11

Kindly Attach scan copy of Site Visit Certificate must be attached with tender Document with signature of Nagarpalika Engineer by Bidder

Required
12

Kindly Attach scan copy of Anti-Blacklisting Information

Required
13

Kindly Attach scan copy of Letter of Submission of Bid, Assurance Letter for Acceptance of Above terms and Condition Unconditionally and Signed by the Bidder and Attached the Same in Bidding Document

Required
14

Kindly Attach scan copy of Other Necessary Document. As Per Bid Evaluation Criteria.

Required

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Required

Form - Emd Fee Form

1

Provide any proof of EMD Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this government tender?

This tender aims to upgrade tractors used by the Sanitary Department at Valsad Municipality to improve sanitation and waste management efficiency. It provides an opportunity for qualified companies to contribute to municipal infrastructure development by delivering modernized, compliant tractors within a specified timeline.

What are the key eligibility criteria for bidders?

Bidders must possess valid registration certificates, experience in vehicle upgrading projects, minimum bank solvency of 20% of the tender value, and submit all required documents such as PAN, GST, ITR, EPF registration, and site visit certificates. Anti-blacklisting declaration and unconditional acceptance letter are also mandatory.

How can I participate in the bidding process?

Register on the NPROCURE portal, download tender documents, prepare and upload technical and financial bids before the deadline, and attend the bid opening session. Ensure all documents are complete and submitted within the stipulated timelines to qualify for evaluation.

What are the technical specifications for the tractor upgrade?

The upgraded tractors must have a minimum engine capacity of 1500 cc, compatible hydraulic systems, safety features like emergency brakes and reflectors, and comply with Gujarat State transport standards. The specifications ensure operational efficiency and safety for municipal sanitation purposes.

What is the estimated value and payment schedule for this tender?

The estimated project cost is approximately ₹12,19,518.30. Payments will be made in three installments: 30% advance, 50% after completion of the upgrade, and 20% after successful testing and certification, all processed via bank transfer upon submission of invoices and certification documents.

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