This government tender offers a significant opportunity for suppliers specializing in power plant components, specifically Coal Mill Bearings, to supply GSECL's power stations under an annual rate contract. The procurement aims to ensure reliable, high-quality bearings for critical coal mill operations across multiple power stations in Gujarat. Bidders must meet strict eligibility criteria, including technical certifications, financial stability, and experience in power sector supplies. The tender process involves detailed technical and financial evaluations, with a focus on quality, compliance, and timely delivery. With a project duration of four months and a budget estimated between INR 50 million and INR 70 million, this is an excellent opportunity for manufacturers and suppliers seeking government contracts in the power and energy industry. The process is transparent, competitive, and governed by government procurement policies, ensuring fair opportunity for qualified bidders.
Government Tender for Supply of Coal Mill Bearings to GSECL Power Stations on Annual Contract
Progress
Tender Type
Open
Sector
Public Sector Undertakings & Joint Venture
Tender Fee
₹17,700
Contract Form
Supply
Completion Period
4 Months
Currency Type
Single
Categories
4
Scope Of Work
The scope of work includes:
- Supplying Coal Mill Bearings as per technical specifications provided in the tender documents.
- Ensuring all bearings conform to the standards specified by GSECL.
- Delivering the bearings to multiple power stations across Gujarat within the stipulated completion period.
- Providing necessary documentation, including technical datasheets, quality certificates, and compliance reports.
The process involves:
- Reviewing the detailed tender documents and specifications.
- Preparing and submitting all required technical and financial documents.
- Ensuring timely delivery of bearings to designated power stations.
- Providing after-sales support and warranty as per contractual terms.
The tender includes comparison of options based on technical parameters and cost, with detailed specifications available in the linked documents.
| Specification | Details |
|---|---|
| Bearing Type | Critical Coal Mill Bearings |
| Quantity | As per station requirements |
| Delivery Schedule | Within 4 months from award |
| Quality Standards | ISO, BIS, or equivalent |
| Technical Compliance | Fully sealed, durable, and suitable for high-temperature operation |
Technical Specifications
The technical specifications for the Coal Mill Bearings are as follows:
| Parameter | Requirement |
|---|---|
| Material | High-grade alloy steel |
| Temperature Resistance | Up to 250°C |
| Load Capacity | As specified in Schedule-B |
| Seal Type | Double-sealed for dust and moisture protection |
| Certification | ISO 9001, BIS, or equivalent |
| Testing | Must pass factory acceptance tests (FAT) and quality assurance checks |
Sequential process for technical compliance:
- Review detailed specifications in linked documents.
- Prepare technical datasheets and quality certificates.
- Submit sealed and signed technical documents with bid.
- Facilitate inspection and testing if required.
All technical parameters must align with the detailed requirements provided in the tender documents for approval and acceptance.
Financial Requirements
The estimated budget for this procurement ranges from INR 50 million to INR 70 million, depending on the quantity and specifications. The cost breakdown includes:
| Cost Component | Estimated Amount (INR) |
|---|---|
| Unit Price | Based on quantity and specifications |
| Delivery Charges | As per contractual agreement |
| Taxes & Duties | As applicable |
| Total Budget | INR 50,000,000 to INR 70,000,000 |
Payment terms are as follows:
- 30% advance upon contract signing.
- 50% after delivery and inspection.
- Remaining 20% post successful commissioning.
Bidders must submit detailed financial proposals aligned with these terms and provide a comprehensive cost schedule in their bid submission.
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Eligibility Criteria
Bidders must meet the following eligibility criteria:
- ✓ Must have valid GST registration and PAN card.
- ✓ Must submit proof of payment for tender fee and EMD (RTGS/NEFT/Online UTR No.).
- ✓ Must have relevant experience in supplying power plant bearings or similar industrial components.
- ✓ Must provide technical certifications such as ISO, BIS, or equivalent.
- ✓ Must submit audited financial statements for the last three years.
- ✓ Must have factory licenses and import/export certificates if applicable.
- ✓ Must provide notarized EMD exemption documents if claiming exemption.
| Qualification Criteria | Minimum Requirement |
|---|---|
| Turnover | Minimum INR 50 million in last 3 years |
| Experience | At least 3 similar projects in power sector |
| Certifications | ISO 9001, BIS or equivalent |
| Financial Stability | Demonstrated through audited accounts |
| Technical Capability | Proven manufacturing or supply capacity |
Critical points include submission of all documents before the bid deadline and compliance with technical specifications and eligibility standards.
Bidding Process
Process Timeline
15-11-2025 15:30
15-11-2025 15:35
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
ANNEXURE -1
User Defined Template-Standard
ANNEXURE – 2
User Defined Template-Standard
ANNEXURE – 3
User Defined Template-Standard
ANNEXURE - 4
User Defined Template-Standard
ANNEXURE - 5
User Defined Template-Standard
ANNEXURE- 6
User Defined Template-Standard
ANNEXURE – 7
User Defined Template-Standard
ANNEXURE - 8
User Defined Template-Standard
ANNEXURE - 9
User Defined Template-Standard
ANNEXURE - 10
User Defined Template-Standard
ANNEXURE - 11
User Defined Template-Standard
ANNEXURE - 12
User Defined Template-Standard
ANNEXURE - 13
User Defined Template-Standard
ANNEXURE - 14
User Defined Template-Standard
ANNEXURE - 15
User Defined Template-Standard
ANNEXURE - 16
User Defined Template-Standard
Terms As Per GSECL
User Defined Template-Standard
CONFIRMATION
User Defined Template-Standard
IMPORTANT INSTRUCTIONS
User Defined Template-Standard
CERTIFICATE - A
User Defined Template-Standard
TECHNICAL SPECIFICATION
User Defined Template-Standard
Price
Price Bid Form
Library-Secured
Required Documents
Stage - Preliminary Stage
Payment of Tender Fee(scan copy of cash receipt/RTGS/NEFT/Online with UTR No)
RequiredPayment of EMD Fee (Scan copy of RTGS/NEFT/Online with UTR No.)
RequiredEMD Exemption Documents duly notarized (if Applicable)
Self- certified copy of GSTN Registration Certificate
RequiredCancelled Cheque
Bank Details of Supplier
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
RequiredForm - Emd Fee Form
Provide any proof of EMD Document
RequiredStage - Technical Stage
Technical Specification and GTP duly filled, Sealed & signed
RequiredTender Drawing duly Sealed & signed (if applicable)
Tender Notice and Schedule-A duly Sealed & signed
RequiredTender Commercial terms & conditions with all annexures duly Sealed & signed.
RequiredAll Amendment in ascending Order with duly signed and sealed.(if any)
Required“Important Instruction” duly Sealed & signed
Certificate-A of the Tender duly signed & sealed on Company’s letterhead
Self-certified copy of valid ISO Certificate (if Applicable)
Self-certified Copy of PAN card
Self-certified copy of valid copy of Factory License
Self-certified copy of Import / Export Certificate (if Applicable)
List of Partners / Directors on firm’s letterhead duly sealed & signed with MoA OR self declaration about Proprietor.
List of Plant & Machinery and Testing Facility duly Sealed & signed
Certified copy of Last Three Years Audited Account.
Notarized Copy of Valid BIS License (if applicable)
BEE Certificate (if applicable)
Self-Ceritifed copy of order executed with GUVNL & its subsidiary company (if Applicable)
Any other documents if required as per tender terms and conditions.
Any other documents if required as per tender terms and conditions.
Any other documents if required as per tender terms and conditions.
Frequently Asked Questions
What is the deadline for submitting bids for this tender?
The bid submission deadline is November 10, 2025, at 15:00 hrs. Bidders must ensure all documents are uploaded and submitted before this time to avoid disqualification.
What documents are required to qualify for this tender?
Bidders must submit GST registration, PAN card, EMD payment proof, technical certifications (ISO, BIS), financial statements, factory licenses, and other specified documents as outlined in the eligibility criteria section. All documents must be notarized and properly signed.
How will the technical compliance of the bearings be evaluated?
Technical compliance will be assessed based on the submitted technical datasheets, quality certificates, and test reports. The bearings must meet the detailed specifications provided in the tender documents, including material quality, temperature resistance, and sealing standards. Inspection and testing may be conducted before approval.
What is the estimated value of this procurement?
The estimated value ranges from INR 50 million to INR 70 million, depending on the quantity and specifications required by GSECL power stations. The detailed cost breakdown is provided in the financial requirements section.
Who can I contact for further queries about this tender?
For any clarifications, contact CE (Generation) at [email protected]. Ensure to include your query and bid reference number for prompt assistance. All communications should be made before the bid deadline.
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Documents 12
SECTION-A NIT_Open Tender Coal Mill Bearings.pdf
TENDER_DOCUMENT
SECTION-B ITB_Open Tender Coal Mill Bearings.pdf
TENDER_DOCUMENT
SECTION-C TSS_Open Tender Coal Mill Bearings.pdf
TENDER_DOCUMENT
SECTION-D PQC_Open Tender Coal Mill Bearnings.pdf
TENDER_DOCUMENT
SECTION-E GTC Draft Tender Coal Mill Bearings.pdf
TENDER_DOCUMENT
SECTION-F ATC_Draft Tender.pdf
TENDER_DOCUMENT
SECTION-G Exclusion or Applicable Open Tender.pdf
TENDER_DOCUMENT
SECTION-H GSECL Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
SECTION-I_Annexures_Open Tender Coal Mill Bearings.pdf
TENDER_DOCUMENT
SECTION-J Schedule-B1 Critical Coal Mill bearing.pdf
TENDER_DOCUMENT
SECTION-J Schedule-B2 Non-Critical Coal Mill bearing.pdf
TENDER_DOCUMENT
SECTION-K Schedule-A_Coal Mill Brg.pdf
TENDER_DOCUMENT
SECTION-A NIT_Open Tender Coal Mill Bearings.pdf
TENDER_DOCUMENT
SECTION-B ITB_Open Tender Coal Mill Bearings.pdf
TENDER_DOCUMENT
SECTION-C TSS_Open Tender Coal Mill Bearings.pdf
TENDER_DOCUMENT
SECTION-D PQC_Open Tender Coal Mill Bearnings.pdf
TENDER_DOCUMENT
SECTION-E GTC Draft Tender Coal Mill Bearings.pdf
TENDER_DOCUMENT
SECTION-F ATC_Draft Tender.pdf
TENDER_DOCUMENT
SECTION-G Exclusion or Applicable Open Tender.pdf
TENDER_DOCUMENT
SECTION-H GSECL Commercial Terms and Conditions.pdf
TENDER_DOCUMENT
SECTION-I_Annexures_Open Tender Coal Mill Bearings.pdf
TENDER_DOCUMENT
SECTION-J Schedule-B1 Critical Coal Mill bearing.pdf
TENDER_DOCUMENT
SECTION-J Schedule-B2 Non-Critical Coal Mill bearing.pdf
TENDER_DOCUMENT
SECTION-K Schedule-A_Coal Mill Brg.pdf
TENDER_DOCUMENT
