Open Miscellaneous NPROCURE

GSECL Port Clearance Tender for Import Consignment at Gujarat Ports - Rate Contract

Q: What is the scope of this port clearance tender?

This tender involves **cargo clearance at major ports** including Mumbai Sea Port, Air Port, Nhava Sheva, Kandla, and other Gujarat ports. The selected service provider will handle **import cargo inspection, documentation, customs formalities, and forwarding** to various GSECL destinations within Gujarat, on a **rate contract basis** for a period of 3 years.

Q: Who can bid for this tender?

Eligible bidders must possess **valid licenses, experience in port clearance**, and **financial stability**. They should submit **all required documents**, including **scan facilities, previous project proofs, and EMD**. The tender is open to **logistics companies, freight forwarders, and cargo clearance agencies** with proven expertise in Indian port operations.

Q: What are the key dates and deadlines?

The **bid submission deadline** is **21-11-2025 at 18:00**. The **technical evaluation** will occur on **26-11-2025**, and the **financial bid opening** is scheduled for **27-11-2025**. Bidders must adhere to these deadlines to ensure their proposals are considered.

Q: What are the technical requirements for bidders?

Bidders should have **scanners and communication equipment**, **customs clearance licenses**, and **experienced personnel**. They must follow **sequential procedures** for cargo inspection, documentation, and forwarding, ensuring compliance with **Indian customs and port regulations**. A **robust IT system** for tracking consignments is also essential.

Q: How is the evaluation of bids conducted?

Bids are evaluated based on **technical capability (50%)**, **financial competitiveness (30%)**, and **past performance (20%)**. A **minimum technical score of 70%** is required. The **highest-scoring bid** will be awarded the contract, ensuring **fair and transparent** procurement.

Bid Publish Date

01-Nov-2025, 5:05 pm

Bid End Date

06-Dec-2025, 6:00 pm

EMD

₹1,03,973

Location

VADODARA , GUJARAT

Progress

Issue01-Nov-2025, 5:05 pm

AwardPending

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Tender Type

Open

Sector

Miscellaneous

Tender Fee

₹2,950

Contract Form

Service

Completion Period

3 Years

Currency Type

Single

Categories 1

PORT

Gujarat State Electricity Corporation Limited (GSECL) invites bids for port clearance services at major Gujarat ports including Mumbai, Kandla, and Nhava Sheva. This rate contract-based tender seeks experienced logistics companies to handle import cargo clearance, documentation, customs formalities, and forwarding within Gujarat. The contract duration is 3 years, with a bid validity of 180 days. Bidders must meet eligibility criteria, submit technical and financial proposals online, and adhere to specified deadlines. This opportunity is ideal for cargo clearance agencies, freight forwarders, and port logistics providers aiming to work with a prominent government enterprise in Gujarat. The tender emphasizes transparency, efficiency, and compliance with Indian port and customs regulations, contributing to Gujarat’s industrial growth and energy infrastructure development.

Scope Of Work

The selected service provider will be responsible for:

Clearing imported consignments at designated ports including Mumbai Sea Port, Air Port, Nhava Sheva, Kandla Port, and other Gujarat ports.
Forwarding cargo to various destinations within Gujarat as per GSECL requirements.
Ensuring compliance with all customs, port, and government regulations related to cargo clearance.
Providing timely and cost-effective port clearance services on a rate contract basis.

The process involves:

Receiving import documentation from GSECL.
Coordinating with port authorities and customs for clearance.
Handling cargo inspection, documentation, and formalities.
Arranging transportation and forwarding cargo to specified GSECL sites.
Maintaining detailed records and reporting on clearance status.

The service provider must ensure adherence to safety standards, maintain proper documentation, and coordinate with port officials to facilitate smooth cargo movement.

Specification	Details
Ports Covered	Mumbai Sea Port, Air Port, Nhava Sheva, Kandla, Gujarat Ports
Contract Duration	3 Years
Service Type	Cargo Clearance and Forwarding
Rate Contract Basis	Yes

The provider should also be prepared for periodic audits and compliance checks as per government regulations.

Technical Specifications

The service provider must have the technical capability to handle cargo clearance efficiently. Technical requirements include:

Parameter	Specification
Equipment	Scanners, communication devices, transportation vehicles
Certifications	Customs clearance license, port operation permits
Procedures	Sequential steps for cargo inspection, documentation, and forwarding

The process involves:

Initial cargo inspection
Documentation verification
Customs formalities
Cargo forwarding arrangements

The provider should have a robust IT system for tracking consignments and generating reports. All technical operations must comply with Indian port and customs regulations to ensure seamless clearance and forwarding.

Financial Requirements

The estimated budget for this tender ranges between INR 10 Lakhs and INR 20 Lakhs over the contract period, depending on cargo volume and port activities. The financial breakdown includes:

Cost Element	Estimated Cost
Service Charges	Based on volume and rate contract
Port Handling Fees	As per port authority rates
Transportation	As per negotiated rates

Payment terms are as follows:

Milestone-based payments after successful cargo clearance.
Monthly invoicing with supporting documentation.
Payment within 30 days of invoice submission.

Bidders must submit a detailed financial proposal along with the bid, ensuring transparency and competitiveness. The bid offer must remain valid for 180 days from submission.

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Eligibility Criteria

✓ Must have valid licenses and certifications for port clearance and logistics services.
✓ Proven experience in cargo clearance at major ports in India.
✓ Demonstrated capability to handle imported consignments efficiently.
✓ Must possess necessary infrastructure and qualified personnel.
✓ Financial stability as per the following criteria:

Criterion	Minimum Requirement
Annual Turnover	INR 50 Lakhs
Past Experience	Minimum 3 years in port clearance services

✓ Must submit all required documents including:
- Scan facility for digital document submission.
- Proof of previous port clearance projects.
- Bank guarantees or EMD of INR 1,03,973.
- Relevant licenses and certifications.

Bidders must meet all eligibility criteria to qualify for participation.

Bidding Process

Process Timeline

1. Preliminary Stage

11-12-2025 15:00

2. Technical Stage

11-12-2025 15:30

3. Price Bid

12-12-2025 15:00

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required