Open State Governments & UT NPROCURE

GSRTC Food on Wheel Tender 2025: Providing On-Demand Packed Food Services in Ahmedabad

Bid Publish Date

15-Dec-2025, 5:30 pm

Bid End Date

20-Jan-2026, 6:00 pm

Location

AHMADABAD , GUJARAT

Progress

Issue15-Dec-2025, 5:30 pm
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹11,800

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 2

MISCELLANEOUS SERVICES

The Gujarat State Road Transport Corporation (GSRTC) is inviting bids for the Food on Wheel tender 2025, aimed at providing on-demand packed food services to bus passengers across Ahmedabad. This tender offers an excellent opportunity for food service providers, logistics companies, and hospitality firms to collaborate with a leading government transportation agency. The project involves delivering hygienic, quality food at designated bus stops and transit points, enhancing passenger comfort and satisfaction. Bidders must meet strict eligibility criteria, submit required documents, and adhere to specified timelines. The process includes detailed evaluation based on experience, technical compliance, and cost competitiveness. The tender is open to companies with proven experience in food delivery, logistics, and hygiene standards, with the potential for long-term partnership with GSRTC. Interested firms should review the detailed tender document, prepare their bids accordingly, and submit via the official nProcure portal before the deadline of 20th January 2026. This initiative aligns with government efforts to modernize public transport amenities and improve passenger services in Gujarat.

Scope Of Work

The scope of work includes:

  • Providing on-demand packed food services to GSRTC bus passengers at designated locations in Ahmedabad.
  • Ensuring food quality, hygiene, and safety standards are maintained at all times.
  • Managing logistics for timely delivery and replenishment of food supplies.
  • Operating within the guidelines specified in the tender document.

Key deliverables:

  • Supply of packaged food items as per approved menu.
  • Maintaining cleanliness and hygiene in all food handling areas.
  • Ensuring availability of food during peak and off-peak hours.
  • Proper disposal of waste and adherence to environmental regulations.

Process flow:

  1. Receipt of order from bus stations or designated points.
  2. Preparation and packaging of food items.
  3. Delivery to specified locations within stipulated timeframes.
  4. Collection of empty containers and waste management.

Specifications:

Parameter Requirement
Food Quality Compliant with FSSAI standards
Packaging Leak-proof, hygienic, eco-friendly
Delivery Time Within 30 minutes of order
Operating Hours As per bus schedule

The agency must also coordinate with GSRTC officials for scheduling and reporting.

Technical Specifications

The agency must ensure:

  • Use of high-quality, hygienic packaging materials.
  • Food items prepared in certified kitchens complying with FSSAI standards.
  • Delivery vehicles must be clean, well-maintained, and equipped for food transport.
  • All staff involved must have valid health and food safety certifications.

Technical parameters:

Parameter Specification
Packaging Material Food-grade, biodegradable
Delivery Vehicles Insulated, GPS-enabled
Food Items Ready-to-eat, pre-packaged snacks and meals
Operating Temperature Maintained within prescribed limits

Sequential process:

  1. Order confirmation from GSRTC.
  2. Food preparation in certified kitchens.
  3. Packaging and labeling.
  4. Delivery through GPS-tracked vehicles.
  5. Feedback collection and quality checks.

Financial Requirements

The estimated budget for this project ranges between Rs. 10 Lakhs and Rs. 20 Lakhs, depending on the scope and scale of services. The financial proposal must include detailed cost breakdowns such as:

Cost Component Estimated Cost
Food Supplies Rs. X Lakhs
Packaging Rs. X Lakhs
Logistics & Delivery Rs. X Lakhs
Miscellaneous Rs. X Lakhs

Payment terms are as follows:

  • 30% advance upon contract signing.
  • 50% based on delivery milestones.
  • Remaining 20% after successful completion and acceptance.
    All payments will be subject to submission of invoices and compliance with contractual obligations. The bidder must also provide a detailed financial plan along with the bid submission.

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Eligibility Criteria

  • ✓ Must have valid registration and licenses for food service operations.
  • ✓ Proven experience in providing packed food services, preferably in transportation or similar sectors.
  • ✓ Financial stability with minimum turnover as specified in the tender document.
  • ✓ Must possess valid GST registration and other statutory compliances.
  • ✓ Ability to operate within the specified timelines and quality standards.
Criteria Requirement
Minimum Turnover Rs. 50 Lakhs in last 3 fiscal years
Experience At least 2 years in food delivery services
Certification FSSAI license valid for at least 1 year
Legal Compliance No pending legal cases or violations
Financial Stability Audited financial statements for the last 3 years

Bidders must submit all relevant documents, including tender fee, EMD, and supporting certificates, as part of the preliminary qualification process.

Bidding Process

Process Timeline

1. Preliminary Stage

21-01-2026 14:30

2. Commercial Stage

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Commercial

Price Bid...

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

Provide Scan Copy of tender Fee

Required
2

Provide Scan copy of EMD

Required
3

Provide Scan copy of other documents if any

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the deadline for submitting bids for the GSRTC Food on Wheel tender 2025?

The final date for bid submission is 20th January 2026 at 18:00 hours. Bidders must upload all required documents and complete their submissions before this deadline to be considered.

What documents are required to participate in this tender?

Bidders must submit:

  • Tender Fee receipt
  • EMD (Earnest Money Deposit) proof
  • Relevant licenses and certifications (e.g., FSSAI license)
  • Experience certificates
  • Financial statements
    All documents should be scanned and uploaded as per the tender guidelines.
How will the evaluation of bids be conducted?

Evaluation will be based on technical competence (40%), experience (30%), cost competitiveness (20%), and compliance with technical specifications (10%). Bids must meet minimum qualifying marks in each category to be shortlisted for final selection.

Can I participate if my company is not based in Gujarat?

Yes, out-of-state firms with relevant experience and statutory compliance are eligible to participate, provided they meet all eligibility criteria outlined in the tender document.

What are the key technical requirements for the food delivery vehicles?

Vehicles must be insulated, GPS-enabled, and maintained in clean, hygienic condition. Food packaging must be leak-proof and eco-friendly, and staff involved should have valid health and safety certifications. The detailed specifications are provided in the tender document.

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