Guj Info Petro Limited Tender for Online Examination Solution Supply & Maintenance
Bid Publish Date
07-Jan-2026, 5:00 pm
Bid End Date
02-Feb-2026, 5:00 pm
Location
Progress
Tender Type
Open
Sector
State Governments & UT
Tender Fee
₹5,900
Contract Form
Service
Completion Period
As per tender Document Attached
Currency Type
Single
Guj Info Petro Limited (GIPL) invites qualified bidders to participate in a government tender for the supply, configuration, testing, commissioning, and maintenance of a ready-to-use online examination solution. This opportunity is ideal for IT service providers specializing in e-assessment platforms, software customization, and maintenance services. The tender aims to establish a rate contract for delivering a comprehensive online examination system tailored to the needs of GIPL's clients across Gujarat. Bidders must meet specified eligibility criteria, submit detailed technical and commercial proposals, and adhere to the outlined procurement process. This tender offers a significant opportunity for experienced IT firms to contribute to digital assessment infrastructure in the public sector, ensuring secure, scalable, and customizable online examination services for government and educational institutions.
Scope Of Work
• Supply of a fully functional online examination system that meets specified technical standards.
• Configuration and customization of the platform as per client requirements.
• Testing the system thoroughly to ensure security, reliability, and scalability.
• Commissioning the platform across multiple locations in Gujarat.
• Providing ongoing maintenance and technical support for the duration of the contract.
- Bidders must review the detailed specifications in the tender document.
- Submit a comprehensive technical proposal demonstrating system capabilities.
- Provide a detailed commercial bid including cost breakdown.
- Participate in the technical and commercial evaluation stages.
- Upon award, deliver the system within the stipulated completion period.
- Ensure post-implementation support and maintenance as per contractual terms.
| Specification | Requirement |
|---|---|
| Platform Type | Online Examination Solution |
| Customization | As per client needs |
| Security Features | Data encryption, user authentication |
| Compatibility | Web-based, mobile-compatible |
| Support & Maintenance | 24/7 technical support |
• The solution must be compliant with applicable IT and security standards.
• Bidders should demonstrate prior experience in similar government projects.
• The system should support multiple languages if required.
• Training and user manuals should be provided to end-users.
• The platform must integrate seamlessly with existing government systems.
Technical Specifications
| Parameter | Specification |
|---|---|
| System Type | Web-based, scalable platform |
| User Capacity | Support for minimum 10,000 concurrent users |
| Security | End-to-end encryption, multi-factor authentication |
| Compatibility | Compatible with Windows, Android, iOS |
| Data Storage | Cloud-based with backup options |
| Customization | Modular architecture for easy customization |
| Integration | APIs available for third-party system integration |
The platform must undergo rigorous testing phases including security audits, load testing, and user acceptance testing. The bidder shall follow the sequential process:
- Submit technical proposal.
- Demonstrate system capabilities in a live environment.
- Complete customization and integration.
- Conduct training sessions for end-users.
- Final deployment and commissioning.
Financial Requirements
The estimated budget for this project ranges from INR 50 Lakhs to INR 1.5 Crores, covering system supply, customization, testing, deployment, and maintenance. The financial proposal must include a detailed cost breakdown:
| Cost Component | Estimated Cost (INR) |
|---|---|
| Hardware & Software | 30% |
| Customization & Integration | 25% |
| Testing & Deployment | 15% |
| Training & Documentation | 10% |
| Maintenance & Support | 20% |
Payment terms are typically linked to project milestones:
- 30% advance upon contract signing.
- 40% after successful system deployment.
- 30% upon project completion and acceptance.
All payments are subject to submission of valid invoices and compliance with contractual terms.
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Eligibility Criteria
- ✓ Must have proven experience in delivering online examination solutions to government or large institutional clients.
- ✓ Must possess valid digital certificates as per Indian IT laws.
- ✓ Must submit all required documents as specified in the tender document.
- ✓ Financial stability as per the financial qualification criteria below:
| Criterion | Minimum Requirement |
|---|---|
| Annual Turnover | INR 2 Crores in last 3 years |
| Past Projects | At least 2 similar projects completed in last 5 years |
| Certification | ISO/IEC standards compliance (if applicable) |
- ✓ Bidders must have valid GST registration and PAN.
- ✓ No prior record of legal or financial disputes that could affect project execution.
- ✓ Bidders should be capable of providing technical support across Gujarat.
Bidding Process
Process Timeline
02-02-2026 17:15
02-02-2026 18:00
Required Forms
Preliminary
Tender Fee Form
Library-Standard
Emd Fee Form
Library-Standard
Technical
Technical Submission
User Defined Template-Standard
Commercial
PRICE BID
User Defined Template-Secured
Required Documents
Stage - Preliminary
Attach as per tender document.
RequiredForm - Tender Fee Form
Provide any proof of Bid Processing Fee
Form - Emd Fee Form
Provide any proof of EMD Document
Stage - Commercial
Pricebid
RequiredFrequently Asked Questions
Key insights about GUJARAT tender market
What is the main objective of this government tender?
This tender aims to establish a rate contract for the supply, configuration, testing, commissioning, and maintenance of a ready-to-use online examination solution across Gujarat. The system will facilitate secure, scalable, and customizable online assessments for government and educational institutions, supporting Gujarat's digital governance initiatives.
Who can participate in this tender?
Eligible bidders include IT service providers, software companies with experience in online examination platforms, educational technology vendors, and system integrators with proven experience in government projects. Bidders must meet specified eligibility criteria, including technical experience, financial stability, and valid certifications.
What are the key technical requirements for the online examination system?
The system must be web-based, support at least 10,000 concurrent users, include security features like data encryption and multi-factor authentication, be compatible with multiple devices and operating systems, and support customization and integration with existing systems. The platform should undergo rigorous testing before deployment.
What is the bidding process and important deadlines?
Bidders must submit their technical and commercial bids online by February 2, 2026, at 5:00 PM. The evaluation includes preliminary, technical, and commercial stages, with the final award announced shortly after. Ensure all documents are uploaded correctly and adhere to the specified formats to avoid disqualification.
How can I get support or clarifications regarding this tender?
Support is available through Mahesh Gohel at Guj Info Petro Limited. Bidders can contact via email at [email protected] or call +91-79-40007517, +91-79-40007514. Additionally, a vendor training camp is organized every Saturday at (n)code Solutions, Ahmedabad, to assist bidders in understanding the online bidding process.
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Documents 1
Final RFP_RC_Online Exam.pdf
TENDER_DOCUMENT