TenderDekho Logo
Open Aviation NPROCURE

Gujarat Civil Aviation Helicopter Hire Tender for VIP Operations - Open Bid

Bid Publish Date

26-Jun-2025, 6:30 am

Bid End Date

08-Sep-2025, 12:40 pm

EMD

₹2,00,000

Location

AHMADABAD , GUJARAT

Progress

Issue26-Jun-2025, 6:30 am
AwardPending
Explore all 4 tabs to view complete tender details

Tender Type

Open

Sector

Aviation

Tender Fee

₹17,700

Contract Form

Service

Completion Period

180  Days

Currency Type

Single

Categories 2

AVIATION HELICOPTER

The Gujarat Civil Aviation Department has issued a tender for the hiring of VIP helicopters for official government operations. This open tender invites experienced, certified helicopter service providers to supply twin-engine aircraft suitable for VIP/VVIP transportation. The service includes aircraft with minimum specifications such as 120 knots speed, 300 NM range, and DGCA approval for Day/Night, VFR & IFR operations. Bidders must meet strict eligibility criteria, including DGCA permits, safety records, and financial stability. The process involves technical evaluation, followed by financial bidding, with the award expected within a structured timeline. This opportunity is ideal for companies specializing in aviation services, helicopter leasing, and VIP transport, seeking to partner with the Gujarat government for reliable and secure VIP helicopter operations. The contract duration is 180 days, with a focus on safety, compliance, and operational excellence.

Scope Of Work

The selected service provider shall provide helicopter services for VIP operations as per the following scope:

  • Supply of twin-engine rotary wing aircraft with VIP/VVIP seating configuration.
  • Helicopter must be approved for Day/Night, VFR & IFR operations under DGCA norms.
  • The aircraft should have an accident/incident free record, with certification to be submitted.
  • Minimum cruising speed of 120 knots.
  • Range of at least 300 NM with seating capacity of 8+2 or 7+2 (passenger + crew).
  • Fully air-conditioned, airworthy, and certified helicopter.
  • Pilots must hold DGCA CAR 3CX qualification and have an accident-free record for the past 5 years.
  • Pilots should be qualified as per DGCA standards.
  • The service provider must have an annual turnover of Rs. 2.5 crore or more in the last financial year, with appropriate certification.
  • The provider shall furnish detailed technical and operational information as per the tender guidelines.

The process involves:

  1. Submission of technical and financial bids.
  2. Technical evaluation based on predefined criteria.
  3. Shortlisting of qualified bidders.
  4. Financial bid opening for shortlisted bidders.
  5. Final selection and award of contract.

The provider must ensure compliance with all technical, safety, and operational standards specified in the tender document.

Technical Specifications

Parameter Specification
Engine Type Twin-engine rotary wing
Seating Capacity 8+2 or 7+2 (passenger + crew)
Certification Approved for Day/Night, VFR & IFR DGCA norms
Speed Minimum 120 knots
Range Minimum 300 NM
Condition Fully air-conditioned, airworthy
Safety Record Accident/incident free
Pilot Qualification DGCA CAR 3CX

Process for technical compliance:

  1. Submit detailed technical specifications.
  2. Provide aircraft certification and safety records.
  3. Demonstrate pilot qualifications and experience.
  4. Submit proof of aircraft maintenance and airworthiness.

Financial Requirements

The estimated budget for this tender ranges between Rs. 50 lakh to Rs. 1 crore, depending on the aircraft and services provided. The financial bid must include a detailed cost breakdown:

Cost Component Details
Aircraft Rental Per hour rate
Pilot Charges Per flight or hourly basis
Maintenance & Insurance Included in total cost
Additional Fees Fuel, landing, and handling charges

Payment terms are as follows:

  • 30% advance upon contract signing.
  • Remaining 70% payable on submission of invoice post-service.
  • Payments will be processed within 30 days of invoice receipt and verification.

Bidders must provide a comprehensive financial proposal aligned with the tender guidelines.

Documents 3

TENDER FOR HIRING OF HELICOPTER AS AND WHEN REQUIRED.pdf

TENDER_DOCUMENT

corrigendum 1.pdf

TENDER_DOCUMENT

corrigendum 2_SKM_C227i25080510260.pdf

TENDER_DOCUMENT

🤖 AI-Powered Bidder Prediction

Discover companies most likely to bid on this tender

Live AI
Historical Data

Eligibility Criteria

  • Must be registered in India under the concerned/Governing Act/Law, with valid registration certificate.
  • Must hold a valid Non-Scheduled Operator Permit (NSOP) issued by DGCA, with the helicopter endorsed on the permit.
  • Should not be blacklisted by DGCA, government, or any public sector undertaking; a letter of undertaking on company letterhead is required.
  • Pilots proposed must have an accident-free record for the past 5 years, with NOC from DGCA or relevant authority.
  • Pilots must be qualified as per DGCA CAR 3CX standards.
  • Annual turnover of Rs. 2.5 crore or more in the last financial year, with certification from a Chartered Accountant.
  • Must provide detailed information about the helicopter, including specifications, on company letterhead.
  • Helicopter must be twin-engine, VIP/VVIP configured, approved for DGCA operations, accident-free, with a minimum speed of 120 knots and range of 300 NM.
  • Must provide proof of compliance with all technical and safety standards as per the tender guidelines.

Bidding Process

Process Timeline

1. Priliminary Stage

10-09-2025 12:00

2. Technical Stage

10-09-2025 12:05

3. Financial stage

15-09-2025 12:00

Required Forms

Priliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

Company Profile

User Defined Template-Standard

Required

Technical Details

User Defined Template-Secured

Required

Experience Details

User Defined Template-Standard

Required

General Requirement, Terms and Condition

User Defined Template-Standard

Required

Financial

PRICE BID

User Defined Template-Secured

Required

Required Documents

Form - Tender Fee Form

1

Provide any proof of Bid Processing Fee

Form - Emd Fee Form

1

Provide any proof of EMD Document

Stage - Technical Stage

1

Service Provider must be registered in India under concerned/Governing Act/Law to operate in India (Copy of Company Registration certificate to be submitted).

Required
2

Service Provider must be holding a valid Non-Scheduled Operator Permit (NSOP) issued by DGCA with the helicopter endorsed on their NSOP (Copy of NSOP certificate to be submitted).

Required
3

The company should not be blacklisted in any way by the DGCA, the government, or a public sector undertaking company. (Letter of Undertaking to be submitted on company letterhead).

Required
4

Service Providers should have Pilots having an accident-free record of Pilots proposed during this tender in preceding last 5 years also, Service Provider shall disclose the accident history of proposed pilot in past years earlier with NOC from DGCA or other concerned authority. (Undertaking for the same from the Accountable Manager of the Company with NOC). Accident history will be counted as per DGCA definition.

Required
5

Service Providers shall position pilots qualified as per requirements laid down in DGCA CAR 3CX.

Required
6

Having annual turnover of Rs. 2.5 crore or more during the last financial year in the books of account. A Specific certificate about the Turnover from the NSOP duly signed by the same chartered Accountant to be attached.

Required
7

Service Provider shall provide details with regards to the helicopter in format attached in ANNEXURE A on company letterhead.

Required
8

Helicopter specifications:

9

8.1 Twin-engine rotary wing aircraft with VIP/VVIP seating configuration.

Required
10

8.2 Approved for operations under Day/Night, VFR & IFR as per DGCA norms.

Required
11

8.3 The helicopter shall have an accident/incident free record. Certificate of the same to be submitted duly signed by the Service Provider.

Required
12

8.4 Minimum cruising speed: 120 knots.

Required
13

8.5 Range: Minimum 300 NM with seating capacity of 8+2 or 7+2 (passenger + crew).

Required
14

8.6 The aircraft must be air-conditioned, fully certified, and in airworthy condition.

Required
15

NOTE 1: Based on the technical criteria listed above in para 8.1 of tender document, the committee will shortlist the qualified Service Providers. Further consideration is to be given to only technically qualified Service Providers.

16

NOTE 2: The specifications mentioned above are the minimum requirements of the helicopter. In case, the helicopter has specifications and amenities over and above the desired specification, the same may be furnished.

17

Service providers profile as per point number 6 of Tender Document

Required

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main purpose of this tender?

This tender aims to empanel qualified agencies for hiring VIP helicopters for government officials and dignitaries, ensuring safe, reliable, and certified helicopter services on an 'as and when required' basis within Gujarat. It provides an opportunity for experienced service providers to supply aircraft that meet DGCA standards for VIP operations.

Who can bid for this helicopter hiring tender?

Eligible bidders must be Indian registered companies with valid DGCA permits, a minimum annual turnover of Rs. 2.5 crore, and a clean safety record. They must also possess a valid NSOP, not be blacklisted, and have qualified pilots as per DGCA standards. The tender is open to helicopter service providers with twin-engine VIP-configured aircraft.

What are the key technical requirements for the helicopter?

The helicopter must be twin-engine, air-conditioned, and fully certified for Day/Night, VFR & IFR operations. It should have a minimum speed of 120 knots, a range of at least 300 NM, and a passenger capacity of 8+2 or 7+2. The aircraft must be accident-free and approved under DGCA norms.

How is the bidding process structured?

Bidders must submit separate technical and financial bids electronically via the nProcure portal before the deadline. The process includes technical evaluation on 28-07-2025, followed by financial bid opening on 01-08-2025. Shortlisted bidders will be evaluated based on technical compliance and cost competitiveness for final award.

What documents are required to participate?

Key documents include company registration certificate, DGCA NSOP permit, blacklist undertaking, pilot accident history, pilot qualification certificates, turnover certificate, and helicopter specifications. All documents must be submitted electronically as per the tender guidelines, with supporting certificates and undertakings.