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Open State Governments & UT NPROCURE

Gujarat Energy Development Agency E-Tender for Outsourcing Energy Conservation Mobile Van Urja Mitra-Home

Bid Publish Date

25-Jun-2025, 5:30 am

Bid End Date

31-Jul-2025, 11:30 am

EMD

₹75,000

Location

GANDHINAGAR , GUJARAT

Progress

Issue25-Jun-2025, 5:30 am
AwardPending
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Tender Type

Open

Sector

State Governments & UT

Tender Fee

₹5,900

Contract Form

Works

Completion Period

As per tender Document Attached

Currency Type

Single

Categories 3

VAN MOBILE VAN MISCELLANEOUS

The Gujarat Energy Development Agency (GEDA) invites bids through an E-Tender for outsourcing the operation of Energy Conservation Mobile Vans called 'Urja Mitra-Home'. This initiative aims to promote energy efficiency awareness and conduct demonstrations across Gujarat, aligning with government sustainability goals. The project involves deploying branded mobile vans equipped with audio-visual aids and energy models to engage communities, schools, and organizations. Bidders must have proven experience in similar outreach programs, possess valid digital certificates, and meet financial criteria. The tender process is conducted electronically via the NProcure platform, ensuring transparency and efficiency. The project duration is 365 days with a budget estimated between INR 10-15 lakhs, covering vehicle procurement, equipment, and operational costs. Key deadlines include bid submission by 16th July 2025, with evaluation and award decisions following shortly after. This tender offers a valuable opportunity for organizations specializing in energy conservation, mobile outreach, and government project implementation to contribute to Gujarat’s sustainable energy initiatives.

Scope Of Work

• Deploy and operate mobile vans branded as 'Urja Mitra-Home' across various districts in Gujarat.
• Conduct energy conservation demonstrations, awareness campaigns, and community engagement activities.
• Ensure all equipment and materials used are compliant with technical specifications outlined in the tender documents.
• Maintain the mobile van in good working condition throughout the contract period.
• Collect feedback and report on the effectiveness of awareness activities.

  1. Prepare the mobile van for deployment as per specifications.
  2. Schedule visits to targeted communities and organizations.
  3. Conduct demonstrations and distribute informational materials.
  4. Gather data on community response and energy savings.
  5. Submit periodic reports to GEDA.
Specification Details
Vehicle Type Mobile Van with energy demo facilities
Branding As per GEDA branding guidelines
Equipment Audio-visual aids, energy models, informational pamphlets
Maintenance Regular checks and repairs during the contract period
Reporting Monthly progress reports to GEDA

The selected bidder must ensure timely deployment, effective outreach, and compliance with all technical and safety standards specified in the tender documents.

Technical Specifications

Parameter Specification
Vehicle Custom-built energy demonstration van with branding
Equipment Audio-visual aids, energy models, informational displays
Power Supply Onboard batteries with backup systems
Safety Standards Compliant with Indian safety and vehicle regulations
Communication Mobile connectivity for reporting and coordination

Sequential steps for technical compliance:

  1. Review technical specifications in tender documents.
  2. Procure or modify the vehicle as per specifications.
  3. Install all required equipment and branding.
  4. Conduct safety and functionality tests.
  5. Submit technical compliance report along with bid.

The technical setup must ensure durability, safety, and effective outreach capabilities.

Financial Requirements

The estimated project budget ranges from INR 10 lakhs to INR 15 lakhs, covering vehicle procurement, equipment, branding, and operational costs. The financial proposal must detail costs for vehicle customization, equipment, maintenance, and outreach activities. Payments will be released based on milestone achievements, with a schedule as follows:

Payment Milestone Percentage Description
Initial Payment 30% Upon contract signing and vehicle procurement
Mid-term Payment 40% After successful deployment and demonstration activities
Final Payment 30% Upon submission of final reports and approval

Bidders should ensure their financial proposals are comprehensive, competitive, and aligned with the project scope. All costs must be clearly itemized, and taxes should be included as applicable.

Documents 1

Tender for Urja Mitra Home.pdf

TENDER_DOCUMENT

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Eligibility Criteria

  • ✓ Must have valid digital certificates (Class-III) for electronic bidding.
  • ✓ Must submit the tender fee (INR 5900) and EMD (INR 75,000) through demand drafts.
  • ✓ Must have experience in energy conservation projects or mobile outreach programs.
  • ✓ Must provide technical supporting documents as specified in the tender.
  • ✓ Must be a registered organization with relevant licenses and certifications.
Qualification Minimum Requirement
Financial Annual turnover of at least INR 50 lakhs in the last 3 years
Technical Proven experience in similar projects involving mobile outreach
Certifications Valid DSC (Digital Signature Certificate) issued by authorized CA
Legal Valid registration certificates and licenses

Bidders must meet all eligibility criteria to qualify for participation in the tender process.

Bidding Process

Process Timeline

1. Preliminary Stage

01-08-2025 12:00

2. Technical Stage

01-08-2025 12:35

3. Commercial Stage

01-08-2025 12:40

Required Forms

Preliminary

Tender Fee Form

Library-Standard

Required

Emd Fee Form

Library-Standard

Required

Technical

TECHNICAL BID

User Defined Template-Standard

Required

Commercial

PRICE BID

User Defined Template-Secured

Required

Required Documents

Stage - Preliminary Stage

1

[1] D.D. of Tender Fee

Required
2

[2] D.D. of EMD

Required

Stage - Technical Stage

1

Attach scan copy of Technical Supporting documents as mentioned in Tender Documents

Frequently Asked Questions

Key insights about GUJARAT tender market

What is the main objective of this tender?

This tender aims to outsource the deployment of Energy Conservation Mobile Vans named 'Urja Mitra-Home' to conduct energy efficiency demonstrations and awareness campaigns across Gujarat, supporting government energy conservation initiatives.

Who is eligible to bid for this tender?

Eligible bidders must have valid Digital Signature Certificates (Class-III), proven experience in similar projects, and meet financial and legal criteria outlined in the eligibility section. Experience in energy outreach is preferred.

What are the key documents required for bid submission?

Bidders need to submit D.D. of Tender Fee, D.D. of EMD, and Technical Supporting Documents as specified in the tender. All documents must be uploaded electronically via the NProcure portal before the deadline.

What is the estimated project budget?

The estimated budget for this project ranges from INR 10 lakhs to INR 15 lakhs, covering vehicle procurement, equipment, branding, and operational costs. Detailed cost breakdowns are required in the financial proposal.

How can I get assistance with the bidding process?

Support is available through (n)Code Solutions, including vendor training sessions every Saturday from 4:00 to 5:00 PM. For technical or procedural queries, contact the support team at [email protected] or call 7359 021 663.