Gujarat Energy Limited Tender for Comprehensive Annual Maintenance of Air Conditioners (AC)
Bid Publish Date
18-Sep-2026, 1:00 pm
Bid End Date
19-Oct-2026, 1:30 pm
Location
Progress
Gujarat Energy Limited (GEL) is inviting bids for a Comprehensive Annual Maintenance Contract (AMC) for Air Conditioners (AC) across multiple GEL locations in Gandhinagar, Gujarat. This government tender offers a strategic opportunity for HVAC service providers with proven expertise in maintenance, repairs, and system optimization. The project aims to ensure energy-efficient operation of AC units, contributing to GEL's commitment to operational excellence and sustainable energy management. The tender includes detailed technical specifications, eligibility criteria, and a transparent evaluation process. Bidders must submit their proposals online before the deadline, with all required documentation. The contract duration aligns with the specified completion period, and payments are fixed-rate, based on milestones. This tender is ideal for experienced HVAC companies, electrical contractors, and maintenance service providers seeking to partner with a leading government energy organization in Gujarat. Participation will enhance your company's credibility and open avenues for future government projects.
Scope Of Work
The scope of work includes:
- Comprehensive maintenance, servicing, and repairs of all air conditioning units at GEL locations.
- Scheduled preventive maintenance to ensure optimal performance.
- Emergency repairs and replacement of faulty components.
- Inspection and testing of AC systems to adhere to safety and efficiency standards.
- Documentation and reporting of maintenance activities.
The process involves:
- Initial assessment of all AC units.
- Development of a maintenance schedule as per manufacturer guidelines.
- Regular inspections and servicing as per the schedule.
- Prompt response to breakdowns and emergencies.
- Final reporting and documentation for each site.
| Key Deliverables | Specifications |
|---|---|
| Maintenance Frequency | Quarterly and as needed |
| Response Time | Within 4 hours for breakdowns |
| Replacement Parts | Genuine OEM parts |
| Reporting | Monthly maintenance reports |
Bidder must ensure compliance with all safety and environmental regulations and provide qualified technical staff for execution.
Technical Specifications
The AC units covered under this tender should meet the following technical parameters:
| Parameter | Specification |
|---|---|
| Capacity | 1.5 Ton to 5 Ton |
| Power Supply | 230V / 50Hz |
| Efficiency | Minimum 3 Star BEE rating |
| Refrigerant | R-410A or equivalent |
| Controls | Remote control with inverter technology |
Bid process involves:
- Submission of technical and commercial bids online.
- Compliance with technical specifications as per tender documents.
- Technical evaluation based on equipment specifications and bidder credentials.
- Final selection based on combined technical and financial scores.
Financial Requirements
The total estimated budget for this AMC is between INR 15 Lakhs and INR 25 Lakhs, depending on the scope and number of sites. Payment terms are fixed-rate, with payments scheduled as follows:
| Payment Schedule | Terms |
|---|---|
| 30% | Upon contract signing |
| 40% | After 6 months of satisfactory service |
| 30% | At project completion and final acceptance |
Bidders must quote their prices in Indian Rupees (INR), inclusive of all taxes and duties. The bid should be valid for 180 days from the bid submission deadline.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Tender Fee
₹2,000
Contract Form
Fixed-rate
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
18-09-2026 18:30:00
Document Download End
19-10-2026 19:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Gujarat Energy Limited, Gandhinagar
Bid Opening Authority
Gujarat Energy Limited, Gandhinagar
Address
Gujarat Energy Limited, Office No. 4 and 5, Gr. Floor, IT Tower-2, Infocity, Gandhinagar - 382009 Gujarat
Contact Details
9099953861/[email protected]
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 15
BQC - AMC AC.pdf
TENDER_DOCUMENT
Format for Prebid clarifications.xlsx
BOQ
ONLINE PREBID MEETING DETAILS.pdf
TENDER_DOCUMENT
Section II - Scope of Work -AMC of AC.pdf
TENDER_DOCUMENT
Section - III SOR-Cluster-1.pdf
TENDER_DOCUMENT
Section - III SOR-Cluster-2 .pdf
TENDER_DOCUMENT
Section - III SOR-Cluster-3.pdf
TENDER_DOCUMENT
Section - III SOR-Cluster-4.pdf
TENDER_DOCUMENT
Section I - Instructions To Bidders (ITB).pdf
TENDER_DOCUMENT
Section IV - GTC.pdf
TENDER_DOCUMENT
Section V - STC.pdf
TENDER_DOCUMENT
Section VI - Forms and Formats.pdf
TENDER_DOCUMENT
User Guide to use Cisco WebEx meeting.pdf
TENDER_DOCUMENT
Annexure -1 AC AMC - 2026.pdf
TENDER_DOCUMENT
GEL reply Pre Bid clarification.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
20-10-2026 10:35
20-10-2026 11:45
Required Forms
Preliminary
Primary Information
User Defined Template-Standard
Bidder Information Form
User Defined Template-Standard
Tender Fee with UTR Details
User Defined Template-Standard
EMD with UTR Details
User Defined Template-Standard
Undertaking for unconditional acceptance of entire set of tender documents and zero deviation confirmation
User Defined Template-Standard
Declaration of Relationship with GEL Employees
User Defined Template-Standard
Declaration on Other Criteria
User Defined Template-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Submission for Commercial Price Bid
User Defined Template-Standard
Required Documents
Stage - Preliminary Stage
EMD fees -NEFT/RTGS copy or Exemption Documents as per tender Terms
RequiredTENDER Fees -NEFT/RTGS copy or Exemption Documents as per tender Terms
RequiredGST copy
RequiredPan Card copy
RequiredContact Details of Issuing Authority
RequiredStage - Technical Stage
(1) Bidders not associated with GEL shall submit the copy of Purchase Order/Work order/Contracts for fulfilment of the criteria specified herein
Required(2) Bidders not associated with GEL shall submit the shall submit the corresponding satisfactory Work Completion Certificate / Tax invoice with work completion evidence issued by client as documentary evidence towards adherence to the criteria specified herein.
Required(3) Bidders associated with GEL (existing and previously) shall submit the GEL issued Purchase Order/Work order/Contracts for fulfilment of the criteria specified herein.
Required(4) Rent Agreement / Shop and Establishment Registration Certificates of Municipal Corporation/Nagar Palika/ Grampanchayt of Location as mentioned. or The L1 bidder shall establish its offices at the specified cluster-wise locations within 30 days from the date of award of the contract.
Required(5) Chartered Accountant Certificate with UDIN confirming annual turnover, working capital & net worth as per criteria specified herein.
Required🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
- ✓ Must have valid GST registration, Pan Card, and EMD fees paid via NEFT/RTGS or exemption documents.
- ✓ Proven experience in HVAC maintenance, with at least 3 years in similar projects.
- ✓ Submission of Purchase Orders, Work Orders, or Contracts for relevant work.
- ✓ Bidders not associated with GEL must submit work completion certificates and invoices.
- ✓ Bidders associated with GEL should submit relevant purchase orders.
- ✓ Rent agreements or establishment registration certificates of the office location.
- ✓ Chartered Accountant Certificate with UDIN confirming annual turnover, working capital, and net worth.
| Financial Criteria | Minimum Requirements |
|---|---|
| Annual Turnover | INR 50 Lakhs |
| Working Capital | INR 10 Lakhs |
| Net Worth | INR 20 Lakhs |
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the scope of this tender?
This tender involves Comprehensive Annual Maintenance Contract (AMC) for Air Conditioners (AC) at Gujarat Energy Limited locations. It includes scheduled maintenance, repairs, replacement of parts, and system testing to ensure optimal performance across multiple sites. Bidders must adhere to technical specifications, safety standards, and reporting requirements outlined in the tender documents.
Who is eligible to bid for this tender?
Eligible bidders must have valid GST registration, Pan Card, and meet the minimum turnover and experience criteria. Bidders not associated with GEL must submit work completion certificates and invoices, while existing GEL vendors should provide relevant purchase orders. All bidders must meet the eligibility criteria detailed in the tender notice, including financial and technical prerequisites.
What is the bid submission deadline?
The last date for bid submission is 09-10-2026 at 19:00 hours. Bids must be submitted online through the official portal before this deadline. Late submissions will not be accepted, so bidders are encouraged to complete their submissions well in advance.
What are the evaluation criteria?
Bids will be evaluated based on technical competence (40%), compliance with specifications (30%), financial competitiveness (20%), and past performance (10%). A minimum technical score of 70% is required to qualify for financial evaluation. The highest combined score will determine the successful bidder.
How can I get assistance or clarifications?
For support, contact Kalpeshkumar Patel at 9099953861 or via email at [email protected]. Clarifications can also be obtained during the scheduled pre-bid meeting, details of which are provided in the tender documents. A vendor training session will be organized to guide bidders through the online process.