Gujarat Energy Limited Tender for Comprehensive Annual Maintenance of Air Conditioners (AC) at GEL Locations
Bid Publish Date
18-Sep-2026, 1:30 pm
Bid End Date
19-Oct-2026, 1:30 pm
Location
Progress
Gujarat Energy Limited (GEL) is inviting bids for a Comprehensive Annual Maintenance Contract for air conditioners across GEL locations in Gujarat. This tender offers an excellent opportunity for experienced HVAC service providers to deliver routine maintenance, repairs, and preventive services in compliance with government standards. The project is part of GEL's ongoing efforts to ensure efficient and reliable climate control systems at its facilities. Bidders must meet strict eligibility criteria, including technical experience and financial stability, and submit their proposals online before the deadline of October 9, 2026. The tender process involves multiple evaluation stages, emphasizing technical competence and cost-effectiveness. Successful bidders will be awarded a fixed-rate contract with a validity of 180 days. This tender is crucial for firms specializing in HVAC maintenance seeking to collaborate with a leading government sector enterprise in Gujarat. Detailed scope, terms, and conditions are outlined in the tender documents, which are available for download. Participating companies should prepare comprehensive bids to ensure compliance and competitiveness in this government procurement process.
Scope Of Work
• Provide comprehensive annual maintenance services for air conditioners (AC) installed at GEL locations across Gujarat.
• Key deliverables include:
- Routine inspection and preventive maintenance
- Repair and replacement of faulty components
- Cleaning and refrigerant recharging
- Ensuring energy efficiency and optimal performance
• The process involves:
- Initial site assessment and inspection
- Scheduling regular maintenance visits
- Immediate response to breakdowns
- Final reporting and documentation
• The contractor must ensure compliance with all safety and environmental standards.
| Service Type | Description |
|---|---|
| Preventive Maintenance | Scheduled inspections, cleaning, and system checks |
| Corrective Repairs | Repairing faulty parts, replacing worn components |
| Emergency Support | 24/7 response for breakdowns |
• All work must be completed within the stipulated timelines as per the tender document.
• The contractor shall use genuine spare parts and approved materials for repairs and replacements.
Technical Specifications
| Parameter | Specification |
|---|---|
| System Compatibility | All standard window, split, and central AC units |
| Refrigerant Type | R-410A or as specified in tender documents |
| Power Supply | 220-240V, 50Hz |
| Service Duration | 12 months from contract award |
| Response Time | Within 24 hours for emergency calls |
The contractor shall follow the detailed technical procedures outlined in the tender document, including safety protocols and quality standards. All technicians must be certified and trained in HVAC maintenance. The work must comply with local regulations and environmental standards.
Financial Requirements
The estimated contract value ranges between INR 50,000 to INR 2,00,000 based on the scope of work and location. The payment terms are as follows:
| Payment Schedule | Description |
|---|---|
| Mobilization Advance | 10% upon contract signing |
| Quarterly Payments | Based on completed work and approved reports |
| Final Payment | 10% after successful completion and acceptance |
Bidder must submit a refundable EMD of INR 5,000 along with the bid. The total bid amount should be inclusive of all taxes and applicable charges. Bidders are advised to prepare a detailed financial proposal aligned with the scope and terms specified in the tender documents.
Tender Data
Bid Details
Tender Type
Open
Sector
Petroleum and Natural Gas
Contract Form
Fixed-rate
Completion Period
As per tender Document Attached
Currency Type
Single
Bid Submission Start
18-09-2026 19:00:00
Document Download End
19-10-2026 19:00:00
Bid Validity
180
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Item Category
Miscellaneous Works
Authority & Contact
Officer Inviting Bids
Gujarat Energy Limited, Gandhinagar
Bid Opening Authority
Gujarat Energy Limited, Gandhinagar
Address
Gujarat Energy Limited, Office No. 4 and 5, Gr. Floor, IT Tower-2, Infocity, Gandhinagar - 382009 Gujarat
Contact Details
9099953861/[email protected]
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 1
Section - III SOR-Cluster-4.pdf
TENDER_DOCUMENT
Categories
7
Bidding Process
Process Timeline
20-10-2026 11:31
20-10-2026 11:35
20-10-2026 16:26
Required Forms
Preliminary
EMD with UTR Details
User Defined Template-Standard
Technical
Technical Bid Submission
User Defined Template-Standard
Commercial
SOR for Comprehensive Annual Maintenance Contract for Air Conditioners (AC) for Cluster-4
User Defined Template-Secured
Required Documents
Documents required
Section - III SOR-Cluster-4.pdf
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Eligibility Criteria
✓ Must have a valid registration and license for HVAC maintenance services.
✓ Proven experience of at least 3 years in maintaining air conditioning systems for government or large corporate clients.
✓ Demonstrated financial stability with annual turnover of at least INR 10 lakhs in the last fiscal year.
✓ Must possess valid GST registration and relevant certifications.
✓ Ability to provide 24/7 emergency support and timely service.
| Qualification Requirement | Details |
|---|---|
| Experience | Minimum 3 years in HVAC maintenance |
| Financial Turnover | INR 10 lakhs or above in last fiscal year |
| Certifications | Valid GST, ISO (if applicable) |
| Technical Capability | Skilled technicians with relevant certifications |
Note: Bidders must submit all relevant documents including registration certificates, experience proof, and financial statements during the submission process.
Frequently Asked Questions
Key insights about GUJARAT tender market
What is the deadline for bid submission for this tender?
The bid submission deadline is 09-10-2026 at 19:00 IST. Bidders must upload all required documents and bid proposals before this cutoff time to be considered.
What are the eligibility criteria to participate in this tender?
Eligible bidders must have at least 3 years of experience in HVAC maintenance, a minimum annual turnover of INR 10 lakhs, valid GST registration, and relevant certifications. They should also demonstrate the ability to provide 24/7 emergency support and have a proven track record with government or large corporate clients.
How can I obtain the tender documents and further details?
Tender documents are available for free download from the official portal of Gujarat Energy Limited. Visit the tender section, search for the tender ID 342584, and download the Section - III SOR-Cluster-4.pdf. For assistance, contact the designated support team at n)code solutions.
What is the evaluation process for this tender?
The evaluation involves preliminary, technical, and commercial stages. Bids are scored based on technical competence, experience, and financial competitiveness. The highest scoring bidder meeting all criteria will be awarded the contract. The evaluation dates are scheduled for 10-10-2026.
Are physical bids accepted for this tender?
No, all bids must be submitted electronically via the official portal. Physical submissions are not accepted under any circumstances. Ensure your digital certificates are valid and your documents are properly uploaded before the deadline.